Encampments – Department of Tennessee

DRAFT MINUTES – 29th Department Encampment

GAHuttick : 16-April-2024 02:07 : Encampment, Home Page, Minutes, Uncategorized

The DRAFT minutes of the 29th Department Encampment are here: DRAFT MINUTES

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29th Department Encampment Registation

GAHuttick : 2-February-2024 03:36 : Encampment, Home Page, Uncategorized

Registration form and information is found here: <REGISTATION FORM CLICK HERE!>

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SPECIAL ORDER # 5, 2022-2023 Department Officer Nominating Committee

GAHuttick : 14-February-2023 01:57 : Encampment, General Order, Home Page, Uncategorized

HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE
SONS OF UNION VETERANS OF THE CIVIL WAR
George Andrew Huttick
57 Hwy 22S
Shiloh, TN 38376
deptcommander@suvcwdepttn.org
404.374.7442

SPECIAL ORDER # 5, 2022-2023 Department Officer Nominating Committee

Past Department Commanders, Past Camp Commanders, Camp Commanders and Secretaries,

Br. Dave DuBrucq has issued the following Nominations for Elected Department Officers to server 2023-2024.

Department Commander – George Andrew Huttick, DC (Sultana Camp #1 / Fort Donelson Camp #62)
Department Sr. Vice Commander – Chip Huffman, CC (Fort Donelson Camp #62)
Department Jr. Vice Commander – Gary Wayne Moore, PCC (Sultana Camp #1)
Department Secretary / Treasurer – <no recommendations>
Department Council
- One opening – <no recommendation>
- Dave DuBrucq, PDC, and Br. Dan Girton both have one year left on their three year terms

Having received the Nominating Committee report, I release them from their duties.

I will also accept your considerations for the appointed officers:

Patriotic Instructor currently: Br. Dave DuBrucq, PDC (AoT 64)
Chaplain currently: Br. Gary Burke (FDC 62)
Graves Registration Officer currently: Br. Darrell Ball (FDC 62)
Eagle Scout Coordinator currently: Br. George Michael Huttick (FDC 62)
Civil War Memorial Officer currently: <empty> due to the passing of Br. Sam Gant, PDC
Color Bearer currently: Br. Tommy Phillips (AoT 64)
Guard currently: Br. Bill Heard, PCC (AoT 64)
Guide currently: Br. Mark Kemp, PCC (MR 63)
Asst Secretary / Treasurer currently: Br. Scott Holmes (FDC 62)
(has aske to be relieved from service)

Service in the appointed roles helps us to develop leaders to serve and gain experience for larger Department exposure.

Ordered this 13th day of February 2023.

George Andrew Huttick
Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W Moore
Department Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

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Amended Special Order #4 – Business for the 28th Encampment of the Department of Tennessee

GAHuttick : 13-February-2023 12:00 : Encampment, General Order, Home Page, Uncategorized

SPECIAL ORDER # 4, 2022-2023

Business for the 28^th Encampment of the Department of Tennessee
REVISION 13 FEBRUARY 2023

Past Department Commanders, Past Camp Commanders, Camp Commanders and Secretaries,

Some business that is determined for the upcoming Department Encampment:

Updates to our By-Laws.
- Changes approved at the 26^th Department Encampment were forwarded to National for the signature of the Commander-in-Chief. With one exception, the changes were not in question. There were other issues brought up at that time.
- A draft of the changes based on the Commander-in-Chief’s comments was not available for the 27^th Department Encampment, due to the requirement of 60 days notice to the Camps.
- The Sr. Vice Commander, as chair of the By-Laws committee has provided a draft for this Encampment. The draft is available on the Department website here:
  http://www.suvcwdepttn.org/wp-content/uploads/2023/01/DeptofTNByLaws_revD_Proposed_r3-V2-.pdf
- As the previous changes were already approved by a previous encampment, we will only address the changes that the By-Laws committee are proposing.
Statement on National Per Capita increase
- Army of Tennessee brings a resolution to the Department regarding the National Per Capita increase. My understanding is that they would ask the Department to adopt this resolution and forward it as communication to National.
- The resolution may be found here:
  http://www.suvcwdepttn.org/wp-content/uploads/2023/01/64_PerCapitaIncrease.pdf
Resolution to Adopt the Final Report of the National Special Committee on Membership Qualification
- Ben Block Jones II, PDC will bring forth a resolution to Adopt the Final Report of the National Special Committee on Membership
  - At the 2022 National Encampment, the Encampment voted to establish the current Special Committee on Membership Qualifications as a follow- on to the original committee charged to develop recommendations for the 2023 National Encampment regarding membership qualifications.
  - Jones will ask for a suspension of the rules by unanimous acclamation so that we can discuss the resolution without the sixty-day notice.
  - Associated documents are found here:
    - http://www.suvcwdepttn.org/wp-content/uploads/2023/02/Report-and-Recommendations.pdf
    - http://www.suvcwdepttn.org/wp-content/uploads/2023/02/DeptResolution.pdf

Camp Commanders and Secretaries, please forward this information to your Delegates so they may come to Encampment informed and prepared.

Amended this 13th day of February 2023.

George Andrew Huttick
Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W Moore
Department Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Comments are closed

Special Order #4 – Business for the 28th Encampment of the Department of Tennessee

GAHuttick : 16-January-2023 19:09 : Encampment, General Order, Home Page, Uncategorized

SPECIAL ORDER # 4, 2022-2023

Business for the 28^th Encampment of the Department of Tennessee

Past Department Commanders, Past Camp Commanders, Camp Commanders and Secretaries,

Some business that is determined for the upcoming Department Encampment:

Updates to our By-Laws.
- Changes approved at the 26^th Department Encampment were forwarded to National for the signature of the Commander-in-Chief. With one exception, the changes were not in question. There were other issues brought up at that time.
- A draft of the changes based on the Commander-in-Chief’s comments was not available for the 27^th Department Encampment, due to the requirement of 60 days notice to the Camps.
- The Sr. Vice Commander, as chair of the By-Laws committee has provided a draft for this Encampment. The draft is available on the Department website here:
  http://www.suvcwdepttn.org/wp-content/uploads/2023/01/DeptofTNByLaws_revD_Proposed_r3-V2-.pdf
- As the previous changes were already approved by a previous encampment, we will only address the changes that the By-Laws committee are proposing.
Statement on National Per Capita increase
- Army of Tennessee brings a resolution to the Department regarding the National Per Capita increase. My understanding is that they would ask the Department to adopt this resolution and forward it as communication to National.
- The resolution may be found here:
  http://www.suvcwdepttn.org/wp-content/uploads/2023/01/64_PerCapitaIncrease.pdf

Camp Commanders and Secretaries, please forward this information to your Delegates so they may come to Encampment informed and prepared.

Ordered this 16th day of January 2023.

George Andrew Huttick
Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W Moore
Department Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Comments are closed

DEPARTMENT ORDER # 7, 2022-2023 – Department Encampment

GAHuttick : 2-January-2023 02:03 : Encampment, General Order, Home Page, Uncategorized

DEPARTMENT ORDER # 7, 2022-2023

28^th Encampment of the Department of Tennessee

REGISTRATION FORM

Brothers,

This is an extension of Department Order #6, which detailed the early notification of the annual Encampment. Please re-read that Department Order for additional context.

The 28^th Department Encampment will be held at Shiloh National Battlefield on the 18^th of March 2023.
As our business meeting rarely takes all day, the intent is to meet, have lunch, and then there are other events in the works. We will be spending time with the new Auxiliary to the Sons of Union Veterans of the Civil War as they come into existence. We are hoping some to take some time to honor the Boys in Blue who fought at Shiloh. We are planning an informal dinner on Saturday night near the park (target: Hagy’s Catfish Hotel). An agenda will be sent out prior to the Encampment. The Department Council will meet prior to the Encampment (either the morning of, or virtually beforehand).
Registration for the Encampment is beginning effective this order.
1. A Registration Form is attached to this Order, and will be posted on the Department website. Registrations should be sent to:
  SUVCW Department
  c/o Gary Wayne Moore, Secretary / Treasurer
  4583 Craddle Hill Dr
  Bartlett TN 38002
2. A block of rooms has been made available at The Holiday Inn Express, 2106 US Hwy 72W, Corinth, MS 38835 [662.287.1407]. Twenty rooms have been allotted at a rate of $114 per night. The rate may decrease with market rate over time, yet we are secure that it will not be above this if you get a reservation prior to 17 February 2023. To take advantage of the rate, tell them you are with the Sons of Union Veterans of the Civil War. The discount code is “CIVIL WAR”. You must call the local number

If there are agenda items from Brothers and the Camps, please begin forwarding them to the Department Secretary / Treasurer (deptsectreas@suvcwdepttn.org).
One purpose of the meeting will be to make revisions to our By-Laws as requested by National. These will be issued as a pre-read in the coming weeks.
David DuBrucq, PDC remains head of a nominating committee for Department Officers for 2023-2024. The remainder of the committee shall be the Camp Commanders (including the future Capt. Asa N. “Black Hawk” Hays Camp #81). Brothers who are interested in an elected or appointed Department role should contact Br. DuBrucq (sockettuem@att.net) to help the committee in their work.
Camp Commanders are instructed to provide a list of delegates and alternates for their Camps to the Department Secretary by 04 March 2023. The count of delegates per Camp is outlined in the CC&R Chapter II, Article II, 1 (a) (b) (c) (d). Camp Secretaries should issue delegate cards prior.

Ordered this 2nd day of January 2023.

In Fraternity, Charity and Loyalty,

George Andrew Huttick
Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W Moore
Department Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Location of Encampment: Shiloh National Military Park Education Building, located at the North side of the park (near 4730 TN-22N, Shiloh TN – it’s ON HWY 22 – NOT IN THE PARK!):

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DEPARTMENT ORDER # 6, 2022-2023 – Department Encampment Early Notice

GAHuttick : 5-September-2022 20:11 : Encampment, Home Page, Uncategorized

DEPARTMENT ORDER # 6, 2022-2023

28^th Encampment of the Department of Tennessee – Early Notice

Brothers,

We are beginning the planning of the 28^th Encampment of the Department of Tennessee. Department Encampments give us a chance to come together in Fraternity, do business, share and learn. I have heard the comments and concerns that our Encampments have been poorly attended over the past several years, and that we have lost some of the comradery. To address this, the following information and direction is issued.

The 28^th Department Encampment will be held at Shiloh National Battlefield on the 18^th of March 2023.
As our business meeting rarely takes all day, the intent is to meet, have lunch, and then there are other events in the works. We believe we will be spending time with the new Auxiliary to the Sons of Union Veterans of the Civil War as they come into existence. We are hoping some to take some time to honor the Boys in Blue who fought at Shiloh. We are planning an informal dinner on Saturday night near the park.
Pre-registration for the Encampment is beginning effective this order.
1. A block of rooms has been made available at The Holiday Inn Express, 2106 US Hwy 72W, Corinth, MS 38835 [662.287.1407]. Twenty rooms have been allotted at a rate of $114 per night. The rate may decrease with market rate over time, yet we are secure that it will not be above this if you get a reservation prior to 17 February 2023. To take advantage of the rate, tell them you are with the Sons of Union Veterans of the Civil War. The discount code is “CIVILWAR”. You must call the local number.
  Free breakfast is included. There is a mini-fridge, microwave, and Kuerig in every room.
2. IF you know you are attending – please email me (deptcommander@suvcwdepttn.org) and the Department Secretary / Treasurer (deptsectreas@suvcwdepttn.org).
Additional cost for the Encampment are being determined. Frankly, some of the costs will be determined by the number of Brothers who express intent to attend. There are minimum quantities required if we pursue having a Department Medal. And catered food costs for lunch will vary by number of Brothers attending.
If there are agenda items from Brothers and the Camps, please begin forwarding them to the Department Secretary / Treasurer (deptsectreas@suvcwdepttn.org).
Finally, I am appointing Br. David DuBrucq, PDC as head of a nominating committee for Department Officers for 2023-2024. The remainder of the committee shall be the Camp Commanders (including the future Capt. Asa N. “Black Hawk” Hays Camp #81). The ask I have of the committee is that we find Department Officers that are dedicated to filling the office that they are elected to and as knowledgeable as possible about the workings of the Order. There is no requirement in CC&R or our by-laws for Brothers to progress through the line, although there is some benefit to doing so. Brothers who are interested in an elected or appointed Department role should contact Br. DuBrucq (sockettuem@att.net) to help the committee in their work.

Ordered this 5^th day of September 2022.

In Fraternity, Charity and Loyalty,

George Andrew Huttick
Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:

Gary W Moore
Department Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Comments are closed

27th Encampment Minutes – DRAFT

GAHuttick : 2-April-2022 20:36 : Minutes, Uncategorized

27TH ANNUAL DEPARTMENT OF TENNESSEE SONS OF UNION VETERANS OF THE CIVIL WAR ENCAMPMENT
Minutes

April 2, 2022
Murfreesboro, Tennessee

Order of Business

Opening of Encampment (Ritual)
Roll Call of Officers
Recognition of Guests
Report of Committee of Credential
Report of Department Officers and Department Council
Reception and Reference of Communications
Unfinished Business
Awards
- Brother of the year
New Business
Delegates for National Encampment
Nomination of Officers (done by roll call of the Camps)

Commander
Senior Vice Commander
Junior Vice Commander

Secretary/ Treasurer

Assistant Secretary/Treasurer
Council
Election
Installation of Officers (ritual)
Closing Ceremony (ritual)

Reports of Officers:

Department Council

Senior Vice Commander
Junior Vice Commander
Patriotic Instructor
Secretary/Treasurer
Chaplain
Civil War Memorials Officer
Historian
Graves Registration Officer
Eagle Scout Coordinator
ROTC Coordinator
Signals Officer

Report of Camps:

Sultana Camp 1
Fort Donelson Camp 62
Missionary Ridge Camp 63
Army of Tennessee Camp 64

Opening of Encampment (Ritual)

Roll Call of Officers

Department Commander: Dave DuBrucq
Senior Vice Commander: George Andrew Huttick
Junior Vice Commander: Chip Huffman
Secretary/Treasurer: Gary W Moore
Chaplain: Gary Burke

Recognition of guests:

Michael Beard – National Treasurer

Adele Concon – Wife of Darwin Concon

Reports of Department Officers – Attached

Reception and Reference of Communication – Attached

Brother of the year: James Darryl Ball, Fort Donelson Camp 62

Nominated: Clyde Getman, Sultana Camp 1

Gary Burke, Fort Donelson Camp 62

New Business:

Resolution to discharge non-life members at large on National Headquarters roll.

Passed without opposition and one abstention.

Nomination and election of officers, passed unanimously.

Commander: George Andrew Huttick

Senior Vice Commander: Chip Huffman

Junior Vice Commander: Richard “Skip” Rexroade

Secretary/Treasurer: Gary W. Moore

Assistant Secretary/Treasurer: Scott W. Holmes

Chaplain: Gary Burke

Installation of officers:

Conducted by Michael Beard – National Treasurer

Closing Ceremony (Ritual)

Comments are closed

26th Encampment Minutes

GAHuttick : 2-April-2022 19:43 : Minutes, Uncategorized

MINUTES

Minutes were adopted at the 27th Department Encampment, 2 April 2022

26^th Department of Tennessee, Sons of Union Veterans of the Civil War Annual Encampment

MINUTES

The 26^th Department of Tennessee was opened by Commander David DuBrucq to ritual at 09:00 a.m. 17 April 2021 at the MTSU Center for Historic Preservation, Murfreesboro, TN
1. A presentation of a plaque and honorarium of $50 were presented to Laura Holder of the MTSU Center for Historic Preservation
Roll-call of Officers
1. Commander; Dave DuBrucq, DC – present
2. Vice Commander; Skip Rexroade, PCC – not present
3. Vice Commander: Gary M. Burke – present
4. Secretary / Treasurer: George Andrew Huttick, PCC – present
5. Secretary / Treasurer – Scott W. Holmes, PCC – not present
6. Council;
  1. Ben Jones, PDC – not present
  2. William “Bill” Heard – present

Roger Tenney, PDC – not present

Chaplain; Tommy Phillips, PCC – present
Patriotic Instructor; Joshua Cameron – not present
Historian; Clyde Getman – not present (arrived later)
Graves Registration Officer – Darrell Ball – not present
Civil War Memorial Officer; Roger Tenney, PDC – not present
Eagle Scout Coordinator; George Andrew Huttick – present
Signals Officer; George Andrew Huttick – present

Recognition of guests
1. National Graves Registation Officer, Henry Duquette
Report of Committee on Credentials / Roll-call of members as reported
1. At the opening of Encampment, the roll call following Brothers was taken. There was a quorum.
  1. Sultana Camp 1 in Memphis TN
    1. Clyde J. Getman, PDC
    2. George Andrew Huttick, PCC
  2. Fort Donelson Camp 62
    1. Chip Huffman, CC
    2. Sam Gant, PDC
    3. Gary Burke

Missionary Ridge Camp 63

Maj William McTeer Camp 39
1. George Lane, PCC
2. Rich Holmes
Army of Tennessee Camp 64
1. Dave DuBrucq, DC
2. Tommy Phillips, PCC
3. William Heard
4. Ted Sheldon
5. Dan Girton
Pres Andrew Johnson Camp 70

Reports of Officers and Department Council
1. Reports were distributed as packets.
2. Secretary / Treasurer report was given
  1. Department has $2783.33 in funds
  2. Other per Capita checks for the next year have been received, yet not deposited or accounted. They will be give to the next Secretary / Treasurer providing a clean break point for the accounts.
3. Reception and reference of communications
  1. Sultana Camp #1 – Resolution for Past Department Commander Badge
    1. Moved to new business
  2. Mike Downs, PDC – Resolution for Preservation for Monuments
    1. Moved to new business
  3. Unfinished business
    1. Approval of minutes of 25^th Department Encampment
      (M: T. Sheldon, S: C. Huffman, passed)
  4. Awards
    1. Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation – Rich Holmes
      For work in restoring graves in East Tennessee and engaging youth in helping with the work
    2. Department Commander Award of Appreciation – George Andrew Huttick

New Business
1. Proposed Changes to Department By-Laws
  1. Changes to accommodate Secretary / Treasurer as provided in Ver. C approved last Encampment
    1. Should be considered technical corrections
    2. M: G. Lane; S: D. Girton; Passed
  2. Article III, Section 5. – Requires resolutions to be received 75 days prior to Encampment for action, and published to the Camps 60 days prior to Encampment
    1. Recommended by M. Day
    2. M: T. Sheldon; S: G. Burke; passed

Article V Section 2 and 3 – Provides for streamlining the per-approved expenditures by Secretary/Treasurer
1. Correct text from fifty to seventy-five
2. M: T. Phillips; S: R. Holmes; passed

Section VII Section 2 – Paperwork reduction act
1. M: C. Huffman; S: D. Girton; passed
Section VII Section 4 – matches Nat’l expemptions from per Capita
1. Friendly amendment to change wording to read:
  “Camps shall be exempt from Department Per Capita Tax to match the exemptions provided for National Per Capita Tax on Form 27”
2. M: S. Gant; S: R. Holmes; passed
Article XI – Section 1 and 2 – Cleans ; passed up Department Member at Large AND Article IX – Section 5 – eliminates new Department Members at Large
1. M: G. Lane; S: T. Shelson; passed
Resolution: PDC Badge – Sultana Camp Resolution – Provides for a Past Department Commander badge
1. M: S. Gant; S: R. Holmes; passed
Proposal from M. Downs, PDC – Policy for Monument Preservation
1. M: G. Burke; S: C. Getman; passed
Motion: Signal Officer to create a section of the Department Website that maintains all passed policy and resolutions so they are not ‘lost’ to time.
1. M: S. Gant; S: C. Huffman; passed
Delegates for National Encampment
1. Nominations
  1. George Andrew Huttick
  2. Chip Huffman
  3. Gary Burke
  4. Rich Holmes
  5. Bill Heard
  6. Tommy Phillips
  7. Motion to accept the delegates by unanimous consent: C. Huffman; S: T. Sheldon; passed
2. Nomination of Officers (done by roll call of the Camps)
  1. Motion made that in the case of one nominee, the Secretary cast a vote for entire quorum as unopposed.
    1. Getman; S: R. Holmes; passed
  2. Commander
    1. Sultana: Richard “Skip” Rexroade, PCC – not present, not eligible, nomination invalid
      1. Note: there was lengthy discussion at this point, however it was clear that the Department cannot override C&R.
    2. Sultana: George Andrew Huttick, PCC – declined the nomination
    3. Fort Donelson: David DuBrucq, DC (M: C. Huffman; S: G. Burke – Secretary cast one vote)

Sr. Vice Commander
1. Sultana: Richard “Skip” Rexroade, PCC – (M: C. Getman; S: G. Huttick)
2. Fort Donelson: George Andrew Huttick, PCC (M: C. Huffman; S: R. Holmes)
  1. Ballot vote taken; George Andrew Huttick, PCC elected by majority vote
3. Jr. Vice Commander
  1. Fort Donelson: Chip Huffman, CC (M: S. Gant; S: B. Heard – Secretary cast one vote)
4. Secretary / Treasurer
  1. Sultana: Gary W. Moore – (M: C. Getman; S: G. Huttick; acceptance of nomination certified by G. Huttick – Secretary cast one vote)
5. Asst. Secretary / Treasurer
  1. Fort Donelson: Scott W. Homes, PCC (M: C. Huffman; S: G. Burke – Secretary cast one vote)

Council
1. Fort Donelson: Gary Burke (M: C. Huffman; S: S. Gant)
2. McTeer: George Lane (M: R. Holmes, D. Girton)
3. Army of Tennessee: Dan Girton (M: T. Phillips; S: B. Heard)
  1. Ballot vote taken; Gary Burke and George Lane, PCC elected by majority vote
4. Installation of Officers (ritual)
5. Other information / business
  1. Informational: Br. G. Burke relayed the work that is happening to create signage near Granbury’s Lunette to recognize U.S.C.T. involvement in the Battle of Nashville
  2. Informational: Br. S. Gant, PDC relayed the work that is happening for four obelisks to be installed in Franklin TN to provide context to the Battle of Franklin.
6. Closing ceremony (ritual)

Sons of Union Veterans of the Civil War

Department of Tennessee

Officer Report – 2020-2021

Commander,

For my roles within the Department, I submit the following reports:

Secretary / Treasurer / (Assistant Treasurer)

The Department accounts as of this report are shown. There may be additional adjustments up to the start of Encampment.

01 January 2020	$1804.28	01 Jan 2021	$2805.58
Deposits	$5091.00	Deposits	$83
Payments	($4,089.70)	Payments	($26.75)
		Other checks not deposited	$1290
		17 Apr 2021	($50.00)
		16 April 2021	$2,783.83
31 Dec 2020	$2805.58		$4073.83

Outstanding issues:

SULTANA	$18.00
DONELSON	76.00	$28 is due to not submitting Form 30 for Seth Breon reinstatement?
MISSIONARY RIDGE	$32.00
MCTEER	$0.00
ARMY OF TENNESSEE	$109.75	Overpayment on new members (multiple times)
ANDREW JOHNSON	(#10.00)	Underpaid 2019 per Capita by $10
The Department needs to be diligent about voting on per Capita each year. The Department needs to determine if they will help pay for Department Encampments. The increase in Department per Capita was to help with this.

Non-Refunded donations

Our website continues to be donated. Without the donation, this would cost us ~$125.00/yr.

Inventory (incomplete, only noting what is in my possession)

Two (2) – U.S. Grant Cups
Department check book; Department files (such as they are)

Eagle Scout Coordinator

The Department and its Camps did not issue any Eagle Scout certifications during 2020. We did advertise on several of the Boy Scout of America Council’s Facebook pages. Additionally, we are about to issue one for 2021.

Signals Officer

We continue to maintain an internet presence with a dedicated internet website. This site needs a thorough review in 2021 to make it look fresh.

We continue to have a social media presence on both Facebook (with both a page and a group), and on Instagram.

Personal

I served as Sultana Camp #1 Commander in 2020. I am now a Past Camp Commander. I became a Life Member in 2020. I am a dual member of Fort Donelson Camp #62 and Sultana Camp #1. I hold several minor functions in each Camp.

I remain a staff officer for the 7^th Military District, Sons of Union Veterans Reserve (Chief of Staff). I am a member of the Major General Samuel P. Carter Company.

Submitted 16 April 2021

I remain your humble and dedicated servant.

In Fraternity, Charity, and Loyalty.

George Andrew Huttick
Secretary / Treasurer
Eagle Scout Coordinator
Signals Officer
Venerable Degenerate
Department of Tennessee
Sons of Union Veterans of the Civil War

Report of Department Historian

Department of Tennessee, S.U.V.C.W

Submitted by Clyde J. Getman, Department Historian

Annual Reports are often difficult to assemble and put into printable form and usually boring to read.

This one was not difficult to assemble, but probably just as boring to read.

And it is with a sense of sadness it is submitted.

The past year has been a difficult time for all of us. The national health situation has affected each of us, not just in our personal and family lives, but in every sphere in which we have been involved. Family, friends and loved ones a year ago have suffered severely. Some of them are no longer with us. We no longer will share joyful times and celebrations and tell stories with some of our colleagues. They have answered the final muster.

The social and political unrest and upheaval of recent months have affected us in multiple ways. Our Civil War and associated activities have been severely impacted. Re-enactments and the honoring of our national heroes have been cancelled, some to never return. Monuments to those who have earned the right to honor have been defaced, damaged and destroyed. This is a national shame and an embarrassment to our nation and to us who proudly proclaim its virtues. This ought not to be.

A selection of words spoken in a previous century in a time of similar unrest and upheaval.

‘It is for us,,,to be dedicated to the unfinished work which they so nobly advanced…, to be dedicated to the great task remaining before us,…that this nation, under God, shall have new birth of freedom.”

We memorized this years ago. It is as true today, April 17, 2021, as it was on November 19, 1863. It is part of our history.

Reviewing the history of our department during the past year, I am reminded of a couple of tings. Our department is the sum total of our camps. The work of our department is the sum total of the work of our camps. You and me. Reviewing the records of our camps, our officers and committees, I realized that our history has a low priority in our departments. Historians often have the office with one or two other offices, and Historian is not high on the list. I can repeat the same thing for other offices and committees. I know, “We do not have enough active members to fill all the offices,” or the 80/20 rule, 80% of the work is done by 20% of the people. Some camps have not appointed a person to the office of historian. And it is not unknown for a camp to not submit the required Annual Report. I have served as Secretary and Commander in both camp and department. I know. Bur do not ask me, ask the Secretary or Commander of any camp or of our department. The answers from each will not be identical. But the cumulative responses taken from all of them will be remarkably similar.

I requested reports from each of our camp historians or their surrogate, the commander. The responses received were minimal. It was not unexpected. And I am or have been involved in a number of other fraternal, patriotic, civic, social and governmental groups. He number of members is of little consequence. A group of 20-30 member is not by necessity less effective than a group of 100-200 members.

“To the great task remaining before us.”

Thank you for your attention. And God bless.

Annual Camp Commander Report to Department of Tennessee and Mississippi

2020 – 2021

Fort Donelson Camp #62

Chip Huffman, Camp Commander

April 9, 2021

Fort Donelson Camp 62, as of April 9, 2021 has 45 Members. Many of our members are also members of the SVR. The Camp is growing, having added several new members this past year.

2020 and 2021 have been challenging for all of us due to the Covid-19 Pandemic. Camp 62 is no exception!

We held our Bi-Monthly meeting at Fort Negley on January 28, 2020. Our business meeting was followed by a great speaker: Cody Engdahl presented “The 2nd Michigan Cavalry from Detroit to Perryville” from his book: Rampage on the River: The Battle of Island No. 10 and The Perils of Perryville. Sadly, as the Pandemic descended on our world, that would be the final In Person Meeting of 2020. In the interest of Camp Member’s safety, we cancelled our March and May meetings and began Virtual Meetings via the Zoom Platform in July. These meetings consisted of a 40-minute Business Meeting and we were not able to have our normal speakers. Our annual November meeting featured our Officer Elections, along with a beautiful Memorial Tribute which includes a poignant reading of each Member’s Name along with their Ancestor’s Name.

The Camp hosted the 2020 Department Encampment on June 25, 2020 via the Zoom Platform, fielding our full complement of Delegates. Camp 62 PCC and Department of Tennessee PDC Roger A. Tenney conducted the meeting.

The Camp also sent several Delegates and Alternates to last year’s National Encampment which was held via the Zoom Platform on October 24, 2020.

The future for Camp 62 looks bright with continuing support from our members.

In Fraternity, Charity, and Loyalty,

Chip Huffman

Commander

Fort Donelson Camp #62

Chip@Huffman-Rice.com

(615) 337-8030 Cell

Sons of Union Veterans of the Civil War

Nashville, TN

Sons of Union Veterans of the Civil War

Department of Tennessee and Mississippi

25^th Department of Tennessee Virtual Encampment
MINUTES

The 25^th Department of Tennessee was opened by Commander Roger Tenney using modified ritual. This was the first Encampment of the Department that was held virtually with all members joining electronically (either by video conference or by phone)
Roll-call of Officers
1. Commander; Roger A. Tenney – present
2. Sr. Vice Commander; Dave DuBrucq – present
3. Jr. Vice Commander: Skip Rexroade – not present
4. Secretary / Treasurer: George Andrew Huttick – present
5. Council;

Ben Jones – present
Carl Addison – present

Gary Burke – not present at opening (joined later)

1. Chaplain; Gary Burke – not present at opening (joined later)
2. Patriotic Instructor; Carl Addison – present
3. Historian; Clyde Getman – present
4. Civil War Memorial Officer; Dave DuBrucq – present
5. Eagle Scout Coordinator; George Andrew Huttick – present
6. ROTC Coordinator; Nick Norwood – present
7. Signals Officer; George Andrew Huttick – present
Recognition of guests
1. Commander in Chief, Br. Ed Norris
2. Council of Administration, Br. Bruce Frail, PDC
Report of Committee on Credentials / Roll-call of members as reported
1. At the opening of Encampment, the roll call following Brothers was taken. All are delegates unless otherwise noted.

Sultana Camp 1 in Memphis TN
1. Burns Sr, Joe Arthur
2. Chandler, Randall H
3. Getman, Clyde J, PDC, Dept Historian
4. Huttick, George Andrew, CC, Dept Sec / Treasurer
5. Jones II, Ben Block Burton, PDC, Dept Council
Fort Donelson Camp 62
1. Collins, Bryan Darrell
2. Holmes, Scott W
3. Huffman, Chip, CC
4. Sears, Chris
5. Smyth III, Joseph
6. Tenney, Roger Alan, Department Commander
7. Van Beck, Todd

Missionary Ridge Camp 63
1. Norwood, Nicholas Neal, CC
2. Scarborough, Harvey

MG James H Wilson 01
1. Addison, Carl E, Dept PI
2. Alford, Eric Daniel, CC
Pvt. Richard Taylor 53
1. Blanton Jr, Richard Lewis
2. Garrett, Michael Kevin, CC
3. Hintze, Geoffrey Crawford, PDC
4. Hubbs, Mark Edward
Maj William McTeer Camp 39
1. McTeer, Jason, CC

Army of Tennessee Camp 64
1. Downs, Michael Patrick, PDC
2. DuBrucq, David Michael, Dept Sr. Vice Commander
3. Girton, Daniel Thomas
4. Heard, James William
5. Looper, Jack (attendee)
6. Phillips, Tommy Lynn, CC
7. Welch, Keith Dale
Pres Andrew Johnson Camp 70
1. Cameron, Joshua
2. Massey, William R, CC

MG John T Croxton 17
1. Goodwin, Brent, CC
2. Harbison, Michael David
3. Mize, Joel Sanford (attendee)
4. Poarch, Howard Demoval
Late attendees
1. Gary Burke
2. Others?

1. It was noted that President Andrew Johnson Camp was not in good standing. Their reports had not been received, and their per Capita was missing. The Secretary / Treasurer attested that the Camp was working on the issue, and that items were credibly mailed.

The Encampment voted to let the Camp participate in Encampment as in Good Order, although the issue needed to be resolved.

Instructions for the Encampment to be given (virtual meeting)
1. Reports of Officers

Sr. Vice Commander – no report given
Jr. Vice Commander – no report given

Secretary / Treasurer – status of Department Accounts given – report attached.
1. 24^th Encampment By-laws provided as unfinished business

Council of Administration – notes from their meeting were presented

1. Department Aides Reports

Patriotic Instructor – annual report submitted
Chaplain
1. Commander Tenney noted the deaths of
  1. Halsell, Army of Tennessee Camp #64
  2. Jamison R “Fuji” Gorrell – a dedicated ACW living historian in Middle Tennessee

Historian – no report given

Civil War Memorial – no report given
Eagle Scout Coordinator – report submitted
ROTC Coordinator – report submitted

Signal Officer – report submitted

1. Reports of Camps

Sultana – Report given
Fort Donelson – Report given

Missionary Ridge – no report given

Wilson – no report given
Taylor – Report given
McTeer – no report given

Army of Tennessee – Report given
Andrew Johnson – no report given

Croxton – no report given

Reception and reference of communications
1. CENTRAL REGION OF THE ALLIED ORDERS 81ST CONFERENCE
2. Letter of Intent – Junior Vice Commander-in-Chief – Br. Bruce Frail, PDC, Nat’l COA, Graves Registration
3. RESOLUTION that the three Alabama Camps be permitted to form an independent Department of Alabama

To be acted under New Business

1. Commemorative Department Encampment Medal
Unfinished business
1. Approval of the minutes from the 24^th Department Encampment

Original file as received from the late Br. David McReynold’s
Accepted with changes (motion to accept: M. Downs second: D. DuBrucq)
1. Fix Br. Dan Girton’s name
2. Huffman gave the Fort Donelson Camp Report
3. Fix Br. Ben Block Jones to II not III

Report of Department Council (Not referred to Committee.)
1. Action: Department per Capita

Passed by unanimous consent.

New Business

1. Changes to Department By-Laws

Article I Add the following language as paragraph 2
1. The department is organized as an unincorporated association under the laws of the State of Tennessee. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code.

Motion Br. B. Jones Second: Br. D. DuBrucq
Motion passed
1. Add ARTICLE II – Activities not in furtherance of exempt purposes
  1. No part of the net earnings of any part of this unincorporated association shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the unincorporated association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)3 of the federal tax code. No substantial part of the activities of the unincorporated association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the unincorporated association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these by-laws, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an unincorporated association exempt from federal income tax under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or (b) by an unincorporated association, contributions to which are deductible under section 170(c)2 of the Internal Revenue Code, or the corresponding section of any future federal tax code.

Motion Br. B. Jones Second: Br. D. DuBrucq
Motion passed

Modify
Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the morning of the first day of the Department Encampment at nine o’clock a.m. (9:00 a.m.) for the purpose of an full audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.

Motion Br. B. Jones Second: Br. C. Huffman
Notion passed
1. Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons, Life Members, and Juniors.
Discussion:
- Brothers noted that Life Members are committed to the organization and should remain exempt.
Motion Br. D. DuBrucq Second: Br. C. Huffman
Motion Failed
1. Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate and/or other appropriate symbol of the award presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.
  - Motion Br. B. Jones Second: Br. D. DuBrucq
  - Motion Passed
2. Change ARTICLE XXII – Separation, Dissolution and Disposition of Assets
  1. Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War, an organization exempt from taxes under section 501(c)3 of the Internal Revenue Code.
  2. Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War, as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six months of disbandment or surrender of the Camp Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided among its members.
  3. Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War, no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.
  4. Section 4: Notwithstanding the above language, upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.
    - Motion Br. B. Jones Second: Br. D. DuBrucq
    - Motion Passed

Change ARTICLE XXIV – Juniors and Junior Associates
1. Section 1: Camps within the Department of Tennessee may allow acceptance of Juniors and Junior Associates in compliance with the C & R. Juniors and Junior Associates will also be accepted as members of the Department’s Camp-at-Large. Juniors and Junior Associates will not pay Department or Camp dues.
2. ARTICLE XXIV – Juniors and Junior Associates
3. Section 1: All Brothers under the age of 18 years of age should be accompanied by a parent or person designated as a Guardian (Grandfather or Grandmother, Brother or Sister over the age of 18 years, or Aunt or Uncle) when participating in ANY SUVCW activity. Any parent or guardian attending a business meeting of the department shall not be permitted to participate in the activities of such meeting.
4. Section 2: At no time will a non-related Brother be permitted “one on one” contact with a Brother under the age of 18. Any interaction with a Brother under the age of 18 must always include at least two (2) Brothers over the age of 18. It is preferable that juniors and junior associates participate in “public” events and activities, whenever possible, to avoid the need for private contact between a Brother under the age of 18 and an unrelated Brother over the age of 18.
5. Section 3: Any Brother who witnesses or suspects, in good faith, any type of physical, mental or sexual abuse of any member under the age of 18 will immediately report such suspicion to local authorities first and then the local Camp and Department Commanders immediately thereafter.
6. Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type. Free training is available from the Boy Scouts of America at http://www-myscouting-org. You will need to create an account, then select the Training, then choose the Youth Protection Training. It takes about 30 minutes to complete. Upon completion, you will be able to print a certificate along with a wallet-size certification card which is good for a period of two (2) years. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.
7. Section 5: Ultimately, all Brothers must comply with all applicable local and State laws pertaining to child abuse.
Amended
- Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type. Free training is available from the Boy Scouts of America. You will need to choose the Youth Protection Training. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.
Motion Br. B. Jones Second: Br. D. DuBrucq
Motion Passed
- Section 3: It shall be the duty of the Department Secretary to issue a draft of the minutes of the Departmental Encampment to the elected and appointed officers of the Department, all Camp Commanders, and all Brothers in attendance at the Departmental Encampment within 30 days of the formal conclusion of the Departmental Encampment. This draft may be issued either electronically or by United States postal service.
  - Motion Br. B. Jones Second: Br. C. Huffman
  - Motion Passed

Section 6: Pursuant to the C & R a sufficient number of Brothers of the Department of Tennessee shall be elected as Delegates and Alternates to attend and represent the Department of Tennessee at the Annual National Encampment of the Order. All other Brothers in good standing at time of the Annual National Encampment may serve as alternates should an elected Delegate not be able to attend. If there are more willing Alternates than openings, the Department Commander shall determine which Brothers will be the Alternate(s). Said election shall occur at the Annual Department Encampment.
- Motion Br. B. Jones Second: Br. C. Huffman
- Motion Passed
ARTICLE III – Officers and their Duties
1. Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, a Secretary, and a Treasure Secretary/Treasurer and an Assistant Secretary/Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, Secretary, or Treasurer Secretary/Treasurer, or Assistant Secretary/Treasurer shall not serve on the Department Council. If willing to serve, the most recent Past Department Commander shall join the Department Council. The same member may hold the office of Department Secretary and the office of Department Treasurer simultaneously The above named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.

Amended
- If willing to serve, The most recent Past Department Commander shall join the Department Council.
Motion Br. B. Jones Second: Br. J. McTeer
Motion Passed
1. Section 5: All officers of the Department (elected and appointed) shall upon their retirement from office turn over to their successor all property of the Department within ten (10) days after leaving office., with the exception of the physical Department financial records, checkbooks, and other accounts which shall be transferred at the Department Encampment.
  - Motion Br. M. Downs Second: Br. B. Jones
  - Motion Passed

Add Section 7. The Department Secretary/Treasurer shall ensure that following individuals have signatory access to the Department Accounts: the Council member who has most recently joined the Council of Administration and the Assistant Secretary/Treasurer within four (4) business weeks of assuming office. Copies of the details of Department accounts including Banking Institution, account numbers, etc. shall be provided to everyone having signatory access as well as the Department Commander.
- Motion Br. B. Jones Second: Br. J. McTeer
- Motion Passed
Existing ARTICLES V – BondsRemove the entire Article
1. Section 1: The Department Treasurer shall, within fifteen (15) days from the date of his installation furnish a bond in an amount to be fixed by the Department Council which sum shall not be less than one thousand dollars ($1000), for the faithful performance of his duties, and a just accounting for all funds and property of the Department that may come into his hands, said bonds to be taken in the name of the Department of Tennessee, Sons of Union Veterans of the Civil War and to be held in trust for the Department of Tennessee.
Section 2: The bond shall be taken in a reliable surety company, authorized to conduct and conducting business in the state in which the treasurer resides, and shall be paid out of the funds of the Department of Tennessee.

Note: With modern banking process, and the reality that we have always had multiple persons with signatory responsibility, we would either have to bond everyone with signatory responsibility or limit access to just the Secretary/Treasurer. I can find no evidence that we have actually bonded anyone in the past several cycles (although, there is so much unknown, that it is likely that we did much further in the past).
- Motion Br. D. DuBrucq Second: Br. C. Huffman
- Motion Passed
- National Commander-in-Chief noted that the requirement still stands at the National level, and the Department falls under that requirement. resources on ways to meet this requirement.
  1. Note: this should be resolved by Council of Administration during the upcoming year.
  2. C&R pg 120 Chpt 5 Gen Regulations Article III
  3. “Prime Plus Policy”

1. Meeting was ‘suspended’ for a break
2. Resolution from the Camps in Alabama

Resolution is attached
1. Additional presentation of the matter was provided by Br. Goodwin, CC Croxton Camp, and Br. H. Poarch, PCC Croxton Camp
  1. Several General Orders were brought up that the Department Officers, and National visitors were not aware of prior to Encampment.
    1. Series 1996 – 1997 General Order #6
      1. The Department of Tennessee is hereby notified that it may expand its borders to include Alabama. This order to being executed in order to allow camps formed in or to be formed in Alabama to become a part of the Department of Tennessee ,provided, when at least three camps have been formed in Alabama, a Department of Alabama shall be formed. At that time, the boundary of the Department of Tennessee shall revert to the boundary in force at the time of this General Order # 6.
    2. Series 1997 – 1998 General Order #2 regarding the service area of the Department of Tennessee
  2. This led to questions regarding whether the Resolution needed to acted upon.
    1. It was determined that since research would be needed to determine if the General Order was rescinded or other changes would make it necessary, the Encampment should err to caution and act on the resolution.
  3. Discussion was held
    1. PDC M. Downs expressed his disappointment and disagreement with the
  4. Motion Br. B. Jones Second: Br. J. McTeer
    1. Roll Call
      1. Sultana – Yes
      2. Fort Donelson – Yes

Missionary Ridge – Yes

Wilson – Yes
Taylor – Yes
McTeer – No

Army of Tennessee – Yes
Andrew Johnson – Yes

Croxton – Yes

Resolution passed 8 – 1

1. Delegates for National Encampment

Nine openings
1. Sultana – George Andrew Huttick, CC
  – Skip, Rexroade, PCC
2. Fort Donelson – Chip Huffman, CC
3. Missionary Ridge – Nick Norwood, CC
4. Wilson – Eric Alford, CC
5. Taylor – Richard Blanton
  – Michael Garrett, CC
6. McTeer –
7. Army of Tennessee – D. DuBrucq
8. Andrew Johnson –
9. Croxton – B. Goodwin
Motion E. Alford Second B. Jones

Slate of Delegates elected

1. Nomination of Officers

Council
1. Two openings
  1. Roger Tenney (soon to be PDC)
  2. Bill Heard
  3. B. there was another nomination for a Brother from the Camps in Alabama, after discussion, the Brother removed his name from consideration as it was unlikely he would fill one year of a two year term.
2. Assistant Secretary Treasurer – Scott Holmes

Br. Clyde Getman noted to the Department that we usually went from Senior to least Senior roles. Nominations moved to that order. [Ed. Note: we also lost some of our Department tradition. Typically, nominations are done by roll call of the Camps, and the individual is usually nominated by their Camp, and then from the floor. This did not happen at this Encampment.]

Commander – Dave DuBrucq, PCC
Sr. Vice Commander – Skip Rexroade, PCC
1. Camp attested that he had stated in a Camp meeting that he would accept nomination
Jr. Vice Commander – Gary Burke

Secretary / Treasurer – George Andrew Huttick, CC
Motion: Br. B. Jones Second: C. Huffman

Slate of officers were elected.

Installation of Officers
1. The Officers were installed by the Commander-in-Chief Ed Norris
Closing ceremony
1. Comments from the new Commander

Emphasis of the Department will be on membership
And support to complete cleaning up the finances and other matters of the Department

Filling of the remaining appointed positions will happen soon

Thanks to Command Roger Tenney for his past year of service and for his service over the past years in the Department
Thanks to the Secretary / Treasurer and Mike Downs, PDC in the work on cleaning up the financial and other issues this year.
Thanks to the Commander-in-Chief

Thanks to Br. Frail for attending

1. Other business / comments

Br. Getman recommended that it was in the minutes that Br. Huttick and Br. Downs did their work this year.

REPORTS and ACTIONABLE COMMUNICATIONS

RESOLUTION

February 13, 2020 Department Commander Department Tennessee, MS and AL Encampment We, the Commanders of the Alabama Camps respectfully submit the following resolution to the Encampment of the Department of Tennessee to be held March 21, 2020:

WHEREAS the members of the three Alabama Camps have discussed the desire to form an independent department separate and distinct from the current Department of Tennessee; and

WHEREAS all essential records have been assembled and submitted to National and to the ExDir, National Secretary, CINC and the National Counselor PCinC Darby per the Constitution and Regulations and directed by CinC Edward Norris; and

WHEREAS it is just and proper that the members recognize the many good and noble benefits of said separation;

THEREFORE, BE IT RESOLVED that the three Alabama Camps, MG James H. Wilson Camp No. 1, Private Richard Taylor Camp No. 53, and MG John T. Croxton, Camp No. 17, be permitted to form an independent Department of Alabama.

RESPECTFULLY SUBMITTED,

Howard D. Poarch, PC MG John T. Croxton Camp No. 17
Member MG James H. Wilson, Camp 1

Brent B. Goodwin, CC MG John T. Croxton, Camp 17

Michael K. Garrett, CC Pvt. Richard Taylor, Camp 53

PROPOSED REV D – BYLAWS
DEPARTMENT OF TENNESSEE
SONS OF UNION VETERANS OF THE CIVIL WAR

ARTICLE I – Organization

This Department shall be constituted and remain constituted as provided by the Constitution and Regulations (C & R) governing the National Organization, Sons of Union Veterans of the Civil War, and shall be known as the DEPARTMENT OF TENNESSEE, SONS OF UNION VETERANS OF THE CIVIL WAR.

The department is organized as an unincorporated association under the laws of the State of Tennessee. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code.

ARTICLE II – Activities not in furtherance of exempt purposes

No part of the net earnings of any part of this unincorporated association shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the unincorporated association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)3 of the federal tax code. No substantial part of the activities of the unincorporated association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the unincorporated association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these by-laws, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an unincorporated association exempt from federal income tax under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or (b) by an unincorporated association, contributions to which are deductible under section 170(c)2 of the Internal Revenue Code, or the corresponding section of any future federal tax code.

ARTICLE III – Meetings

Section 1: The Encampment of the Department of Tennessee shall be held annually.

Section 2: In the event of the failure to fix the time and place of the Annual Encampment before July 1st, the same shall be determined by the Department Commander, Department Secretary / Treasurer, Department Treasurer, and the members of the Department Council, by a majority vote of those present at the meeting duly called by the Department Commander at least 30 days prior to July 1st in any year.

Section 3: It shall be the duty of the Department Secretary / Treasurer to issue a draft of the minutes of the Departmental Encampment to the elected and appointed officers of the Department, all Camp Commanders, and all Brothers in attendance at the Departmental Encampment within 30 days of the formal conclusion of the Departmental Encampment. This draft may be issued either electronically or by United States postal service.

Section 4: Special meetings of the Department may be called by the Department Commander, with the consent of the Department Council, and shall also be convened by the Department Commander upon the petition of a majority of the Camps, approved by their Brothers; provided that not less than fifteen (15) days’ notice of said meeting shall be given each Camp, but no business shall be transacted at any special meeting other than for which it was called and the call for all special meetings shall state the object and purpose of same.

Section 5: Resolutions to come before the Department shall be sent to the Department Commander with copy to the Department Secretary / Treasurer no later than seventy-five (75) days prior the Department Encampment. The Department Secretary / Treasurer shall communicate Resolutions to the Camp Commanders and their Camp Officers no later that sixty (60) days prior to the Department Encampment. Resolutions received after the declared communication period shall only be acted upon at the Department Encampment at the discretion of the Department Commander.

ARTICLE IV – Officers and their Duties

Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, Secretary/Treasurer and an Assistant Secretary/Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, Secretary/Treasurer, or Assistant Secretary/Treasurer shall not serve on the Department Council. The most recent Past Department Commander shall join the Department Council. The above-named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.

Section 2: The Department Commander, after his election, shall appoint all other officers for a term of one (1) year as per the C & R. The appointed officers shall include, but not be limited to the following: Chief of Staff, Patriotic Instructor, Chaplain, Counselor, Department Camp Organizer, Historian, Guide, Color Bearer, Guard, Graves Registration Officer, Aide, and any other positions required by the C & R, these Bylaws and/or the Order’s ceremonials and Ritual. The appointed officers shall all be Brothers of the Department of Tennessee and shall perform the duties as specified by the C & R, Ritual, Department Bylaws, and/or the orders of the Department Commander.

Section 3: If a vacancy should occur in any elected office, the Department Council shall convene and, by a majority vote of said Council, elect some Brother of the Department of Tennessee to fill said vacancy until the next Department Encampment. If a vacancy should occur in any appointed office, the Department Commander may appoint another Brother of the Department of Tennessee to fill said vacancy until the next Department Encampment. The removal from office of any elected or appointed officer for misconduct of duty shall be as provided by the C & R and Department Bylaws.

Section 4: It shall be the duty of the Department Commander and Department Secretary / Treasurer, jointly, to make arrangements for temporary Headquarters and place of meeting for the Annual Department Encampment.

Section 5: All officers of the Department (elected and appointed) shall upon their retirement from office turn over to their successor all property of the Department within ten (10) days after leaving office.

Section 6: Pursuant to the C & R a sufficient number of Brothers of the Department of Tennessee shall be elected as Delegates and Alternates to attend and represent the Department of Tennessee at the Annual National Encampment of the Order. Said election shall occur at the Annual Department Encampment. All other Brothers in good standing at time of the Annual National Encampment may serve as alternates should an elected Delegate not be able to attend. If there are more willing Alternates than openings, the Department Commander shall determine which Brothers will be the Alternate(s).

Section 7. The Department Secretary/Treasurer shall ensure that following individuals have signatory access to the Department Accounts: the Council member who has most recently joined the Council of Administration and the Assistant Secretary/Treasurer within four (4) business weeks of assuming office. Copies of the details of Department accounts including Banking Institution, account numbers, etc. shall be provided to everyone having signatory access as well as the Department Commander.

ARTICLE V – Authorized Expenditures

Section 1: The Department Commander may be entitled to reimbursement of certain expenses necessary for the conduct of his office. Approval of reimbursement for expenses up to a maximum of fifty dollars ($50) per year shall be obtained from the Department Council. Typical expenses may include but are not limited to, long distance telephone calls, postage, and mileage.

Section 2: The Department Secretary/ Treasurer may be entitled to reimbursement of certain expenses, up to a maximum of fifty dollars ($50 75) per year necessary for the conduct of his office provided that a written request is presented to and approved by the Department Commander. Typical expenses may include, but are not limited to, long distance telephone calls, postage, and mileage.

Section 3: The Department Treasurer may be entitled to reimbursement of certain expenses, up to a maximum of fifty dollars ($50) per year necessary for the conduct of his office provided that a written request is presented to and approved by the Department Commander. Typical expenses may include, but are not be limited to, long distance telephone calls, postage, and mileage.

ARTICLE VI – Department Council

Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two-year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the morning of first day of the Department Encampment for the purpose of a full audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.

Section 2: The Department Secretary / Treasurer shall have all necessary books, papers, etc., at the time and place designated and shall render assistance in making said audit. Failure to comply without just cause or prior arrangements may result in disciplinary measures as set forth in the C & R and Department Bylaws.

ARTICLE VII – Reports

Section 1: The Department Commander and all Department Officers shall present an annual report in writing at the annual Department Encampment.

Section 2: The Department Secretary / Treasurer shall make and keep a record of the Proceedings of the Department Encampment, and shall make a regular report of the correspondence received and sent and other activities as required by his office and to make such report to the Department Commander as often as required by the C & R and such special report as may be deemed necessary by the Department Commander and/or Department Council.

Section 3: The Department Secretary / Treasurer shall make and keep a record of the finances of the Department, stating the’ total receipts, expenditures, and. balances on hand to the Department Encampment, and to make such report to the Department Commander as often as required by the C & R, and such special. reports as may be deemed necessary by the Department Commander and/or Department Council.

Section 4: The above specified regular reports shall be embodied in the next Department Order by the Department Commander as soon as possible after receipt of same.

ARTICLE VII – Camp Charter Fees and Per Capita Tax

Section 1: The Charter fee for new Camps (full and provisional) shall be twenty-five dollars ($25) and shall be paid before approval of the Charter by the Department Commander. The fee shall also cover the cost of the Camp Packet.

Section 2: The Camp Packet shall consist of one (1) Ritual, five (5) Sons of Union Veterans of the Civil War application forms, two (2) transfer forms, two (2) charter application forms, two (2) organizer’s report forms, one (1) Department Bylaws, one (1) Constitution & Regulations, one (1) Document entitled, “Job Descriptions for Department and Camp Officers, Sons of Union Veterans of the Civil War,” and a listing of the current Camps and Officer’s within the Department.

Section 3: The Per Capita Tax for the ensuing year shall be fixed at the annual Department Encampment.

Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons, Life Members, and Juniors.

ARTICLE IX – Committees

Section 1: The standing Committees of the Department shall be as follows: Bylaws, Legislative, Membership, and Grave Registration & Memorial.

Section 2: Special Committees may be created by action of the Department Encampment and shall exist for the period of time designated in the creation thereof. Duties and responsibilities shall be simultaneously defined.

Section 3: The Department Standing Committees shall, except as where otherwise noted, consist of a maximum of five (5) Brothers of this Department in good standing within their respective Camps. The Department Commander shall appoint the Chairman of the Committees unless otherwise specified.

Section 5: The Legislative Committee shall keep itself informed of all legislation which may be introduced in the Tennessee or other state legislatures of such a nature as to affect the interest of this Order and/or the other Allied Orders of the Grand Army of the Republic or the patriotic interest of the people and may recommend to the Camps, subject to the approval of the Department Commander, any action it may deem advisable or expedient. The Legislative Committee shall consist of the Department Commander, Department Secretary / Treasurer, and three Brothers of the Department appointed by the Department Commander.

Section 6: The Membership Committee shall be chaired by the Junior Vice Department Commander and consist of all Camp Junior Vice Commanders. The purpose of the Committee shall be to put forth proposals and implement programs for the recruitment of Brothers into the Order.

Section 7: The Graves Registration & Memorial Committee shall seek and identify all graves of Civil War veterans and all monuments, memorials, etc., dedicated to Civil War veterans and the Grand Army of the republic within the boundaries of the Department of Tennessee. The Committee shall bring to the attention of the Department any disrespect or lack of attention shown to any Civil War grave or memorial. The Department Chaplain along with the Department Graves Registration Officer will Co-Chair this committee. All Camp Chaplains and Graves Registration Officers will serve on this committee.

ARTICLE X – Camps

Section 1: The Department Commander may annually inspect each Camp for the purpose of ascertaining the condition of same.

Section 2: The use of ritualistic ceremonies in the conducting of regular Camp meetings is encouraged of all Camps.

Section 3: The initiation of candidates into the Order is encouraged to be done as per the Ritual of the Order at a regular Camp meeting.

Section 4: Camps are encouraged to meet at least quarterly throughout the year in regular Ritual session.

ARTICLE XI – Department Camp-at-Large

Section 1: While applicants are encouraged to join Camps in their local areas, Authorization is provided for the establishment of a Department Camp-at- Large within the Department of Tennessee to accommodate Brothers of the Order who do not reside within a reasonable distance of a local Camp.

Section 2: The Department Commander shall appoint Department Assistant Secretary / Treasurer shall be a Department Camp-at- Large Coordinator for the Department Camp-at-Large. He will perform the duties generally associated with a Camp Secretary for this Camp. Applications for membership shall be directed to him and he shall accept or reject the same, keeping a record of such Brothers.

Section 3: All fees and dues collected by the Department Camp-at-Large Coordinator shall be forwarded to the Department Secretary / Treasurer. The Department Secretary / Treasurer shall maintain the funds or this Camp as a liability account in the General Fund of the Department. The Department Secretary / Treasurer shall remit per capita payments based on the membership report of the Department Camp-at- Large Coordinator.

Section 4: Membership fees shall apply to Department Camp-at-Large Brothers in the same manner as for Brothers in a local Camp. Annual dues for the Department Camp-at-Large shall be set yearly by the Department Council.

Section 5: All Brothers with National Membership-at-Large status within the boundaries of the Department of Tennessee shall be encouraged to transfer into a Camp within the Department of Tennessee. No new member application for the Department shall be accepted for Department Members-at-Large.

ARTICLE XII – Associates

Section 1: Associates may be enrolled only into existing Camps within the Department pursuant to the Order’s C & R.

Section 2: The Associate applicant shall observe all procedures of application, membership, and dues structures as the Member applicant.

Section 3: A rejected applicant for Associate enrollment shall not be eligible to apply again for Associate enrollment until six (6) months have elapsed after such rejection.

Section 4: Associates will enjoy all of the privileges of membership including the right to vote at Camp and Department functions and the right to hold all offices at the Camp and Department level.

ARTICLE XII – Elections and Installations

Section 1: The Camps of this Department shall elect Camp Officers between the first regular meeting of the Camp during the month of October and the first meeting of December, inclusive; said elections shall conform to regulations established by the C & R.

Section 2: The Camps of this Department shall install Camp Officers between the first regular meeting of the Camp in November and January, inclusive. Said installation shall conform to regulations established by the C & R and shall be performed by proper authority, the Department Commander or his designee or the Commander-in-Chief or his designee.

ARTICLE XIV – Amendments

Section 1: The Bylaws shall only be amended, altered, or added to by two thirds vote of the Brothers present and entitled to vote at any annual Department Encampment.

Section 2: Any proposed amendment, alteration or addition to these Bylaws shall be printed” or typewritten and a copy sent to the Commander of each Camp at least sixty (60) days prior to the annual Department Encampment. The Camp shall take action on same and instruct their delegates accordingly.

Section 3: These Bylaws and any amendment, alterations, or additions thereto shall go into effect immediately after their adoption by the Department Encampment and approval by the Commander-in-Chief.

Section 4: All Bylaws heretofore adopted by the Department, of Tennessee are hereby repealed.

ARTICLE XV – Ritualistic Equipment

Section 1: Camps are encouraged to secure appropriate ritualistic equipment and to use same in the conducting of Camp meetings.

Section 3: The Department is encouraged to provide at least three (3) flags. The first two flags shall be the United States and the State of Tennessee flag. The third flag shall be red bearing a gold badge of the Order no smaller than 8 X 10 inches centered with the names in gold lettering of the Sons of Union Veterans of the Civil War and the Department of Tennessee. The size of all three flags and poles, respectively, shall be the same. The fringe on all three flags shall be yellow.

Section 4: All flags of the Camps and/or the Department shall be displayed, if practicable, at all regular meetings of the respective body, at parades, and when ordered by the Department Commander. Section 5: All Camps and the Department shall make all efforts possible to secure and use the ritualistic equipment provided for in the C & R Ritual and Bylaws, including, but not limited to, station banners, ballot box, altar cloth, seals, badges, etc.

ARTICLE XVI – Awards

Section 1: Authorization for two Department membership awards is provided. The Department may confer an award upon the Camp within the Department of Tennessee that initiates the most new Brothers during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Corporal William H. Bell Membership Award. The Department may also confer an award upon the Camp within the Department of Tennessee that demonstrated the largest percentage of growth during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Private Henry Hoover Membership Award.

Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary / Treasurer no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate and/or other appropriate symbol of the award presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.

ARTICLE XVII – Discipline

Section 1: The Department Commander shall have jurisdiction over charges made against officers of the Department, except himself, and Camps within the Department Tennessee.

Section 2: Charges may be preferred for violation of obligation, violation of office, or doing anything tending to injure a Brother, Camp, Department or the Order of the Sons of Union Veterans of the Civil War. Such charges shall be filed in writing within a reasonable time of the alleged violation; a copy of same being delivered to the accused in a reasonable time before the hearing.

Section 3: Charges made against the Department Commander shall be addressed to the Department Council and sent to the Chairman. The Council may then appoint the Trial Commissioner and proceed with a hearing. In cases involving charges against the Department Commander, the Department Commander shall retain the right to ask that the hearing be convened by the Commander-In-Chief rather than by the Department Council.

Section 4: The provisions of the C & R regarding Discipline shall be observed by all levels within this Department.

ARTICLE XVIII – Sons of Veterans Reserve, Camp Guards and Chief of Staff

Section 1: The Department Commander may call upon the SVR Officer commanding within the Department and request the SVR to provide an appropriate appearance and military participation on behalf of the Department.

Section 2: The Senior Officer of any SVR unit existing within the Department, present at any Department function, shall assume overall command of the military aspects of the Department function. The senior officer of each Camp Guard participating in the Department function shall place himself and his Camp Guard under the command of the SVR Officer.

Section 3: Camps may maintain an independent Camp Guard under the Auspices of the Camp. Said Camp Guards shall not be governed by the Standard Operating procedures of the National Military Department, SVR, with the exception that SVR uniform regulations shall be observed by the Camp Guards. The highest-ranking officer of any Camp Guard shall be Captain.

Section 4: Each member of any Camp Guard shall wear upon his kepi the insignia as adopted by the Department. (The Badge for the Department of Tennessee is as yet undetermined)

Section 5: The Department may call upon the various Camps and request that the Camps provide an appropriate appearance and military participation at a Department function.

Section 6: Each Camp with a Camp Guard may regulate the amount of dues for members of such a unit.

Section 7: There shall be no money paid out from the Department Treasury to any source expense or purpose for the SVR or any Camp Guard, unless it is so voted by a two-thirds vote of those present and entitled to vote at any annual Department Encampment.

Section 8: The Department Commander may appoint a Brother of the Department as Department Chief of Staff. Said Brother shall be familiar with both the 1860- 1865 United States Military Regulations and the Order’s Ritual.

Section 9: The Department Chief of Staff shall serve as the liaison between the Department and the SVR and Camp Guards within the Department.

ARTICLE XIX – Inclusion of Other Regulations

Section 1: Included herein by reference and made a part of these Bylaws are the following rules and regulations and any subsequent amendments or modifications thereto: Constitution and Regulations of the National Organization of the Sons of Union Veterans of the Civil War and Regulations and Standard Operating Procedures of the National Military Department of the Sons of Veterans Reserve.

ARTICLE XXII – Department Encampment

Section 1: All Past Department Commanders, current and Past Camp Commanders, Department Officers, and Camp Delegates, or Camp Alternates serving in the absence of the Camp Delegates, to the Department of Tennessee Encampment, will register upon arrival at the Encampment with the Department Secretary / Treasurer and shall be considered registered and entitled to vote at the Department Encampment.

Section 2: Present and Past National Officers and Present and Past Department Officers from other Departments, who are not Brothers from Camps within the Department of Tennessee shall not be entitled to vote at a Department of Tennessee Encampment.

Section 3: Only one vote per person may be claimed on the basis of past offices held. Regardless of the number of Camp, Department and/or National offices, past or present, held by any registered Brother of the Department of Tennessee to the Department Encampment, he shall only be entitled to one vote on any issue to come before the Department Encampment.

ARTICLE XXIII – Separation, Dissolution and Disposition of Assets

Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War, an organization exempt from taxes under section 501(c)3 of the Internal Revenue Code.

Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War, as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six months of disbandment or surrender of the Camp Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided among its members.

Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War, no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.

Section 4: Notwithstanding the above language, upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.

ARTICLE XXIV – Assignment of Camp Numbers

Section 1: In accordance with the National Organizations C & R, the Department Commander will assign camp numbers to any new camps forming within the Department.

ARTICLE XXV – Juniors and Junior Associates

Section 1: All Brothers under the age of 18 years of age should be accompanied by a parent or person designated as a Guardian (Grandfather or Grandmother, Brother or Sister over the age of 18 years, or Aunt or Uncle) when participating in ANY SUVCW activity. Any parent or guardian attending a business meeting of the department shall not be permitted to participate in the activities of such meeting.

Section 2: At no time will a non-related Brother be permitted “one on one” contact with a Brother under the age of 18. Any interaction with a Brother under the age of 18 must always include at least two (2) Brothers over the age of 18. It is preferable that juniors and junior associates participate in “public” events and activities, whenever possible, to avoid the need for private contact between a Brother under the age of 18 and an unrelated Brother over the age of 18.

Section 3: Any Brother who witnesses or suspects, in good faith, any type of physical, mental or sexual abuse of any member under the age of 18 will immediately report such suspicion to local authorities first and then the local Camp and Department Commanders immediately thereafter.

Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type. Free training is available from the Boy Scouts of America. You will need choose the Youth Protection Training. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.

Section 5: Ultimately, all Brothers must comply with all applicable local and State laws pertaining to child abuse.

PROPOSED RESOLUTION REGARDING PAST DEPARTMENT COMMANDER BADGE

03 April 2021

Department Commander

Department of Tennessee

We, the Brothers of Sultana Camp #1, Department of Tennessee respectfully submit the following resolution to the Encampment of the Department of Tennessee to be held 17 April 2021:

WHEREAS the Commanders of the Department of Tennessee have done notable service to the order and to our Department; and

WHEREAS they have served in many roles, to support their Camps and the Department prior to being Department Commander; and

WHEREAS the Department does not currently recognize this service in any tangible manner

THEREFORE, BE IT RESOLVED that it become the policy of the Department of Tennessee to provide for a Past Department Commander badge for all future Department Commanders as they leave their first time of service in the office as a means to thank them for good and faithful service.

RESPECTFULLY SUBMITTED,

Sultana Camp #1, Department of Tennessee

Preservation of Monuments Resolution – Department of Tennessee

The Brothers of the Department of Tennessee Sons of Union Veterans of the Civil War have had to watch in horror as the local and national events have shaken America’s foundation to the core. Our state has suffered the ravages of protests and the defacing and destruction of our monuments, historic government buildings and memorials. It is with sadness in our hearts that we must report that our government leaders have refused to stop the destruction and will not stand up against the damage to our history.

It is up to us, the members of the Department of Tennessee to stand up and voice our concern. If no one else will talk about the targeted vandalism, then we must. The loss of our history is a major concern for the Department of Tennessee.

We the members of the Department of Tennessee, have come together to voice our concern. In that vein, we have approved the following statement:

DEPARTMENT OF TENNESSEE STATEMENT

ON TENNESSEE MONUMENTS AND THEIR PROTECTION AND PRESERVATION

The Brothers of Department of Tennessee Sons of Union Veterans of the Civil War condemn the criminal vandalism, or unlawful destruction of monuments, historic government buildings and memorials dedicated to the memory of American soldiers from all wars as a breach of faith and duty to our ancestors, and to the principles of freedom they fought to preserve and pass on to their descendants.

The Department of Tennessee’s primary purpose is to perpetuate the memory of the soldiers and sailors who fought and sacrificed for the Union from 1861 to 1865 and in many cases were wounded or died to save the United States of America.

It is our solemn duty to honor the soldiers belonging to the Union, the “Boys in Blue” who fought in that terrible war and to oversee the process of preserving the memories of those soldiers and sailors, and their courage, tenacity and strength, by raising monuments and memorials commemorating their service and deeds. These monuments, historic government buildings and memorials can be found in cities, towns, and villages across the entire country, and indeed, beyond our shores.

One of the ways we perpetuate the memory of the “Boys in Blue” is to care for and work to repair those monuments and memorials dedicated to their sacrifice. In addition, we assist in the erection and repair of new monuments and memorials which is ongoing.

Recently, criminal acts of vandalism and outright destruction of monuments, historic government buildings and memorials dedicated to our American heroes by groups or individuals demanding their elimination or removal have increased. We believe that there should be criminal prosecution of perpetrators of such crimes by legal authority.

Monuments, historic government buildings and memorials serve the necessary purpose of inspiring and educating future generations of Americans on the sacrifices made by their Forebearers. Our history must be preserved in complete truthfulness. By this policy, we state our intent and reaffirm our commitment to our honored dead and dedicate ourselves to do all in our power as an organization, to ensure that the memorials to them will be preserved for the inspiration and education of future generations.

Comments are closed

DEPARTMENT ENCAMPMENT! DEPARTMENT ORDER # 6, 2021-2022

GAHuttick : 5-March-2022 01:12 : Encampment, General Order, Home Page, Uncategorized

HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE
SONS OF UNION VETERANS OF THE CIVIL WAR
David Michael DuBrucq
509 Blueridge Drive
Murfreesboro, TN 37129
Email: davedubrucq@gmail.com

DEPARTMENT ORDER # 6, 2021-2922

The 27^th Annual Encampment of the Department of Tennessee, Sons of Union Veterans of the Civil War, will be conducted on Saturday, April 2^nd, 2022, at the MTSU Heritage Center, 225 West College Street, Murfreesboro, Tennessee. The Encampment will begin promptly at 9:00AM.
SVR Members are encouraged to wear Federal Uniform to the Encampment.
This year’s registration fee will be $30.00 and should be submitted by March 25, 2022. Make checks payable to Army of the Tennessee Camp 64 and send to David M, DuBrucq, 509 Blueridge Drive, Murfreesboro, TN 37129-7838.

Hotel accommodations will be at the Holiday Inn, 1453 Silohill Ln, Murfreesboro, TN 37129. The rate is $169.00 which includes breakfast. Call 615-750-5300 for reservations using code: Sons of Union Veterans.

Several nearby restaurants are within walking distance of the Heritage Center for lunch.

Camp Commanders are reminded that Camp Annual Reports are due by 25th March 2022. You may submit these reports electronically to the Department Commander at davedubrucq@gmail.com.

The Nominating committee has recommended the following to serve as officers for the 2022-2023 term: Department Commander: George A. Huttick PCC, Senior Vice Commander: Chip Huffman CC, Junior Vice Commander: Open, nominations from the floor, Secretary/Treasurer: Gary W. Moore, Asst Secretary Treasurer: Scott Holmes, Camp Council: David DuBrucq PDC as Immediate Past Commander. If you are interested in Department Office, contact the Department Commander.

Registration Form is attached to this General Order for your convenience.

So 0rdered the 2^nd of March 2022

Registration Form

David M. DuBrucq

Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W. Moore
Secretary/Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Comments are closed

DEPARTMENT ORDER # 4, 2021-2022

GAHuttick : 9-December-2021 02:39 : Encampment, General Order, Home Page, Uncategorized

DEPARTMENT ORDER # 4, 2021-2922

1. In accordance with the regulations of the Sons of Union Veterans and the Department of Tennessee, Notice is hereby given of the 27th Annual Department Encampment.

2. The Encampment shall be held on Saturday, April 2nd, 2022, in Murfreesboro, Tennessee at the MTSU Heritage Center of Murfreesboro, 225 West College Street, Murfreesboro Tennessee.

3. Registration will open at 8:30 AM and the Encampment will start promptly at 9:00 AM.

4. All Interested parties are asked to make note of and save the date and time.

5. Announcements will be made as to hotel accommodations, National Officer attendance and other pertinent details not later than 15 February, 2022.

So ordered this 9th day of December, 2021

David M. DuBrucq
Department Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W. Moore
Department Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Comments are closed

DEPARTMENT ORDER # 3, 2021-2022

GAHuttick : 17-November-2021 01:55 : Encampment, General Order, Home Page, Uncategorized

DEPARTMENT ORDER # 3, 2021-2922

Appointment of 2022 Department Officer Nominating Committee

This Department Order will serve as notice to the Brothers of the Department of Tennessee of the appointment of the Nominating Committee for the selection of the Department of Tennessee, Sons of Union Veterans of the Civil War, and officers for the 2022 year. Election of Officers will be held in April at the Annual Department Encampment.

PDC Michael Downs is hereby appointed as Chairman of the Nominating Committee. PDC Downs will contact members of the committee to advise them of meeting schedules.

The slate of Nominees will be presented to the Department Commander and the Department Secretary-Treasurer by no later than March 1, 2022.

Members who are interested in serving as an officer in the Department are encouraged to contact their camp’s nominating committee representative and notify him of the office you are interested in.

Nominations will be for the following: Department Commander, Department Senior Vice Commander, Department Junior Vice Commander, Department Secretary-Treasurer, Department Asst. Secretary- Treasurer and Department Council.

All other officers will be appointed by newly elected Department Commander.

Nominating Committee Members shall be as follows:

Chairman PDC Mike Downs mpdowns76@gmail.com
Sultana Camp 1: Richard Rexroade rfrex@yahoo.com
Missionary Ridge Camp 63: Nick Norwood nicktnreb@gmail.com
Fort Donelson Camp 62 Chip Huffman Chip@huffman-rice.com
Maj. Wm McTeer Camp 39 Richard Holmes ravterp@gmail.com
Army of the Tennessee Camp 64 Tommy Phillips tlphillips@frontiernet.net

So ordered this 12 Day of November, 2021 David M. DuBrucq PCC Commander Department of Tennessee Sons of Union Veterans of the Civil War

David M. DuBrucq PCC
Commander
Department of Tennessee
Sons of Union Veterans of the Civil War

Attest:
Gary W. Moore
Secretary-Treasurer
Department of Tennessee
Sons of Union Veterans of the Civil War

Comments are closed

25th Encampment Minutes

GAHuttick : 17-April-2021 20:23 : Minutes, Uncategorized

Minutes were adopted at the 26th Department Encampment, 17 April 2021

25^th Department of Tennessee Virtual Encampment
MINUTES

The 25^th Department of Tennessee was opened by Commander Roger Tenney using modified ritual. This was the first Encampment of the Department that was held virtually with all members joining electronically (either by video conference or by phone)
Roll-call of Officers
1. Commander; Roger A. Tenney – present
2. Vice Commander; Dave DuBrucq – present
3. Vice Commander: Skip Rexroade – not present
4. Secretary / Treasurer: George Andrew Huttick – present
5. Council;
  1. Ben Jones – present
  2. Carl Addison – present

Gary Burke – not present at opening (joined later)

Chaplain; Gary Burke – not present at opening (joined later)
Patriotic Instructor; Carl Addison – present
Historian; Clyde Getman – present
Civil War Memorial Officer; Dave DuBrucq – present
Eagle Scout Coordinator; George Andrew Huttick – present
ROTC Coordinator; Nick Norwood – present
Signals Officer; George Andrew Huttick – present

Recognition of guests
1. Commander in Chief, Br. Ed Norris
2. Council of Administration, Br. Bruce Frail, PDC
Report of Committee on Credentials / Roll-call of members as reported
1. At the opening of Encampment, the roll call following Brothers was taken. All are delegates unless otherwise noted.
  1. Sultana Camp 1 in Memphis TN
    1. Burns Sr, Joe Arthur
    2. Chandler, Randall H
    3. Getman, Clyde J, PDC, Dept Historian
    4. Huttick, George Andrew, CC, Dept Sec / Treasurer
    5. Jones II, Ben Block Burton, PDC, Dept Council
  2. Fort Donelson Camp 62
    1. Collins, Bryan Darrell
    2. Holmes, Scott W
    3. Huffman, Chip, CC
    4. Sears, Chris
    5. Smyth III, Joseph
    6. Tenney, Roger Alan, Department Commander
    7. Van Beck, Todd

Missionary Ridge Camp 63
1. Norwood, Nicholas Neal, CC
2. Scarborough, Harvey

MG James H Wilson 01
1. Addison, Carl E, Dept PI
2. Alford, Eric Daniel, CC
Pvt. Richard Taylor 53
1. Blanton Jr, Richard Lewis
2. Garrett, Michael Kevin, CC
3. Hintze, Geoffrey Crawford, PDC
4. Hubbs, Mark Edward
Maj William McTeer Camp 39
1. McTeer, Jason, CC

Army of Tennessee Camp 64
1. Downs, Michael Patrick, PDC
2. DuBrucq, David Michael, Dept Sr. Vice Commander
3. Girton, Daniel Thomas
4. Heard, James William
5. Looper, Jack (attendee)
6. Phillips, Tommy Lynn, CC
7. Welch, Keith Dale
Pres Andrew Johnson Camp 70
1. Cameron, Joshua
2. Massey, William R, CC

MG John T Croxton 17
1. Goodwin, Brent, CC
2. Harbison, Michael David
3. Mize, Joel Sanford (attendee)
4. Poarch, Howard Demoval
Late attendees
1. Gary Burke
2. Others?
It was noted that President Andrew Johnson Camp was not in good standing. Their reports had not been received, and their per Capita was missing. The Secretary / Treasurer attested that the Camp was working on the issue, and that items were credibly mailed.
1. The Encampment voted to let the Camp participate in Encampment as in Good Order, although the issue needed to be resolved.
Instructions for the Encampment to be given (virtual meeting)
1. Reports of Officers
  1. Sr. Vice Commander – no report given
  2. Jr. Vice Commander – no report given

Secretary / Treasurer – status of Department Accounts given – report attached.
1. 24^th Encampment By-laws provided as unfinished business

Council of Administration – notes from their meeting were presented

Department Aides Reports
1. Patriotic Instructor – annual report submitted
2. Chaplain
  1. Commander Tenney noted the deaths of
    1. Halsell, Army of Tennessee Camp #64
    2. Jamison R “Fuji” Gorrell – a dedicated ACW living historian in Middle Tennessee

Historian – no report given

Civil War Memorial – no report given
Eagle Scout Coordinator – report submitted
ROTC Coordinator – report submitted

Signal Officer – report submitted

Reports of Camps
1. Sultana – Report given
2. Fort Donelson – Report given

Missionary Ridge – no report given

Wilson – no report given
Taylor – Report given
McTeer – no report given

Army of Tennessee – Report given
Andrew Johnson – no report given

Croxton – no report given

Reception and reference of communications
1. CENTRAL REGION OF THE ALLIED ORDERS 81ST CONFERENCE
2. Letter of Intent – Junior Vice Commander-in-Chief – Br. Bruce Frail, PDC, Nat’l COA, Graves Registration
3. RESOLUTION that the three Alabama Camps be permitted to form an independent Department of Alabama
  1. To be acted under New Business
4. Commemorative Department Encampment Medal
Unfinished business
1. Approval of the minutes from the 24^th Department Encampment
  1. Original file as received from the late Br. David McReynold’s
  2. Accepted with changes (motion to accept: M. Downs second: D. DuBrucq)
    1. Fix Br. Dan Girton’s name
    2. Huffman gave the Fort Donelson Camp Report
    3. Fix Br. Ben Block Jones to II not III
  3. Report of Department Council (Not referred to Committee.)
    1. Action: Department per Capita
      1. Passed by unanimous consent.
    2. New Business
      1. Changes to Department By-Laws
        
        Article I Add the following language as paragraph 2
        
        The department is organized as an unincorporated association under the laws of the State of Tennessee. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code.
        
        Motion Br. B. Jones Second: Br. D. DuBrucq
        
        Motion passed
        
        Add ARTICLE II – Activities not in furtherance of exempt purposes
        
        No part of the net earnings of any part of this unincorporated association shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the unincorporated association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)3 of the federal tax code. No substantial part of the activities of the unincorporated association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the unincorporated association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these by-laws, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an unincorporated association exempt from federal income tax under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or (b) by an unincorporated association, contributions to which are deductible under section 170(c)2 of the Internal Revenue Code, or the corresponding section of any future federal tax code.
        
        Motion Br. B. Jones Second: Br. D. DuBrucq
        
        Motion passed

Modify
Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the morning of the first day of the Department Encampment at nine o’clock a.m. (9:00 a.m.) for the purpose of an full audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.
1. Motion Br. B. Jones Second: Br. C. Huffman
2. Notion passed

Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons, Life Members, and Juniors.
1. Discussion:
  1. Brothers noted that Life Members are committed to the organization and should remain exempt.
2. Motion Br. D. DuBrucq Second: Br. C. Huffman
3. Motion Failed
Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate and/or other appropriate symbol of the award presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.
1. Motion Br. B. Jones Second: Br. D. DuBrucq
2. Motion Passed
Change ARTICLE XXII – Separation, Dissolution and Disposition of Assets
1. Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War, an organization exempt from taxes under section 501(c)3 of the Internal Revenue Code.
2. Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War, as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six months of disbandment or surrender of the Camp Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided among its members.
3. Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War, no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.
4. Section 4: Notwithstanding the above language, upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.
  1. Motion Br. B. Jones Second: Br. D. DuBrucq
  2. Motion Passed

Change ARTICLE XXIV – Juniors and Junior Associates
1. Section 1: Camps within the Department of Tennessee may allow acceptance of Juniors and Junior Associates in compliance with the C & R. Juniors and Junior Associates will also be accepted as members of the Department’s Camp-at-Large. Juniors and Junior Associates will not pay Department or Camp dues.
2. ARTICLE XXIV – Juniors and Junior Associates
3. Section 1: All Brothers under the age of 18 years of age should be accompanied by a parent or person designated as a Guardian (Grandfather or Grandmother, Brother or Sister over the age of 18 years, or Aunt or Uncle) when participating in ANY SUVCW activity. Any parent or guardian attending a business meeting of the department shall not be permitted to participate in the activities of such meeting.
4. Section 2: At no time will a non-related Brother be permitted “one on one” contact with a Brother under the age of 18. Any interaction with a Brother under the age of 18 must always include at least two (2) Brothers over the age of 18. It is preferable that juniors and junior associates participate in “public” events and activities, whenever possible, to avoid the need for private contact between a Brother under the age of 18 and an unrelated Brother over the age of 18.
5. Section 3: Any Brother who witnesses or suspects, in good faith, any type of physical, mental or sexual abuse of any member under the age of 18 will immediately report such suspicion to local authorities first and then the local Camp and Department Commanders immediately thereafter.
6. Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type. Free training is available from the Boy Scouts of America at http://www-myscouting-org. You will need to create an account, then select the Training, then choose the Youth Protection Training. It takes about 30 minutes to complete. Upon completion, you will be able to print a certificate along with a wallet-size certification card which is good for a period of two (2) years. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.
7. Section 5: Ultimately, all Brothers must comply with all applicable local and State laws pertaining to child abuse.
  1. Amended
    1. Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type. Free training is available from the Boy Scouts of America. You will need to choose the Youth Protection Training. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.
  2. Motion Br. B. Jones Second: Br. D. DuBrucq
  3. Motion Passed

Section 3: It shall be the duty of the Department Secretary to issue a draft of the minutes of the Departmental Encampment to the elected and appointed officers of the Department, all Camp Commanders, and all Brothers in attendance at the Departmental Encampment within 30 days of the formal conclusion of the Departmental Encampment. This draft may be issued either electronically or by United States postal service.
1. Motion Br. B. Jones Second: Br. C. Huffman
2. Motion Passed

Section 6: Pursuant to the C & R a sufficient number of Brothers of the Department of Tennessee shall be elected as Delegates and Alternates to attend and represent the Department of Tennessee at the Annual National Encampment of the Order. All other Brothers in good standing at time of the Annual National Encampment may serve as alternates should an elected Delegate not be able to attend. If there are more willing Alternates than openings, the Department Commander shall determine which Brothers will be the Alternate(s). Said election shall occur at the Annual Department Encampment.
1. Motion Br. B. Jones Second: Br. C. Huffman
2. Motion Passed
ARTICLE III – Officers and their Duties
1. Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, a Secretary, and a Treasure Secretary/Treasurer and an Assistant Secretary/Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, Secretary, or Treasurer Secretary/Treasurer, or Assistant Secretary/Treasurer shall not serve on the Department Council. If willing to serve, the most recent Past Department Commander shall join the Department Council. The same member may hold the office of Department Secretary and the office of Department Treasurer simultaneously The above named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.
2. Amended
  1. If willing to serve, The most recent Past Department Commander shall join the Department Council.
3. Motion Br. B. Jones Second: Br. J. McTeer
4. Motion Passed
Section 5: All officers of the Department (elected and appointed) shall upon their retirement from office turn over to their successor all property of the Department within ten (10) days after leaving office., with the exception of the physical Department financial records, checkbooks, and other accounts which shall be transferred at the Department Encampment.
1. Motion Br. M. Downs Second: Br. B. Jones
2. Motion Passed

Add Section 7. The Department Secretary/Treasurer shall ensure that following individuals have signatory access to the Department Accounts: the Council member who has most recently joined the Council of Administration and the Assistant Secretary/Treasurer within four (4) business weeks of assuming office. Copies of the details of Department accounts including Banking Institution, account numbers, etc. shall be provided to everyone having signatory access as well as the Department Commander.
1. Motion Br. B. Jones Second: Br. J. McTeer
2. Motion Passed
Existing ARTICLES V – BondsRemove the entire Article
1. Section 1: The Department Treasurer shall, within fifteen (15) days from the date of his installation furnish a bond in an amount to be fixed by the Department Council which sum shall not be less than one thousand dollars ($1000), for the faithful performance of his duties, and a just accounting for all funds and property of the Department that may come into his hands, said bonds to be taken in the name of the Department of Tennessee, Sons of Union Veterans of the Civil War and to be held in trust for the Department of Tennessee.
Section 2: The bond shall be taken in a reliable surety company, authorized to conduct and conducting business in the state in which the treasurer resides, and shall be paid out of the funds of the Department of Tennessee.

Note: With modern banking process, and the reality that we have always had multiple persons with signatory responsibility, we would either have to bond everyone with signatory responsibility or limit access to just the Secretary/Treasurer. I can find no evidence that we have actually bonded anyone in the past several cycles (although, there is so much unknown, that it is likely that we did much further in the past).
1. Motion Br. D. DuBrucq Second: Br. C. Huffman
2. Motion Passed
3. National Commander-in-Chief noted that the requirement still stands at the National level, and the Department falls under that requirement. resources on ways to meet this requirement.
  1. Note: this should be resolved by Council of Administration during the upcoming year.
  2. C&R pg 120 Chpt 5 Gen Regulations Article III
  3. “Prime Plus Policy”
4. Meeting was ‘suspended’ for a break
5. Resolution from the Camps in Alabama
  1. Resolution is attached
    1. Additional presentation of the matter was provided by Br. Goodwin, CC Croxton Camp, and Br. H. Poarch, PCC Croxton Camp
      1. Several General Orders were brought up that the Department Officers, and National visitors were not aware of prior to Encampment.
        
        Series 1996 – 1997 General Order #6
        
        The Department of Tennessee is hereby notified that it may expand its borders to include Alabama. This order to being executed in order to allow camps formed in or to be formed in Alabama to become a part of the Department of Tennessee ,provided, when at least three camps have been formed in Alabama, a Department of Alabama shall be formed. At that time, the boundary of the Department of Tennessee shall revert to the boundary in force at the time of this General Order # 6.
        
        Series 1997 – 1998 General Order #2 regarding the service area of the Department of Tennessee
      2. This led to questions regarding whether the Resolution needed to acted upon.
        
        It was determined that since research would be needed to determine if the General Order was rescinded or other changes would make it necessary, the Encampment should err to caution and act on the resolution.
      3. Discussion was held
        
        PDC M. Downs expressed his disappointment and disagreement with the
      4. Motion Br. B. Jones Second: Br. J. McTeer
        
        Roll Call
        
        Sultana – Yes
        
        Fort Donelson – Yes

Missionary Ridge – Yes

Wilson – Yes
Taylor – Yes
McTeer – No

Army of Tennessee – Yes
Andrew Johnson – Yes

Croxton – Yes

Resolution passed 8 – 1

Delegates for National Encampment
1. Nine openings
  1. Sultana – George Andrew Huttick, CC
    – Skip, Rexroade, PCC
  2. Fort Donelson – Chip Huffman, CC
  3. Missionary Ridge – Nick Norwood, CC
  4. Wilson – Eric Alford, CC
  5. Taylor – Richard Blanton
    – Michael Garrett, CC
  6. McTeer –
  7. Army of Tennessee – D. DuBrucq
  8. Andrew Johnson –
  9. Croxton – B. Goodwin
2. Motion E. Alford Second B. Jones

Slate of Delegates elected

Nomination of Officers
1. Council
  1. Two openings
    1. Roger Tenney (soon to be PDC)
    2. Bill Heard
    3. B. there was another nomination for a Brother from the Camps in Alabama, after discussion, the Brother removed his name from consideration as it was unlikely he would fill one year of a two year term.
  2. Assistant Secretary Treasurer – Scott Holmes

Br. Clyde Getman noted to the Department that we usually went from Senior to least Senior roles. Nominations moved to that order. [Ed. Note: we also lost some of our Department tradition. Typically, nominations are done by roll call of the Camps, and the individual is usually nominated by their Camp, and then from the floor. This did not happen at this Encampment.]

Commander – Dave DuBrucq, PCC
Sr. Vice Commander – Skip Rexroade, PCC
1. Camp attested that he had stated in a Camp meeting that he would accept nomination
Jr. Vice Commander – Gary Burke

Secretary / Treasurer – George Andrew Huttick, CC
Motion: Br. B. Jones Second: C. Huffman

Slate of officers were elected.

Installation of Officers
1. The Officers were installed by the Commander-in-Chief Ed Norris
Closing ceremony
1. Comments from the new Commander
  1. Emphasis of the Department will be on membership
  2. And support to complete cleaning up the finances and other matters of the Department

Filling of the remaining appointed positions will happen soon

Thanks to Command Roger Tenney for his past year of service and for his service over the past years in the Department
Thanks to the Secretary / Treasurer and Mike Downs, PDC in the work on cleaning up the financial and other issues this year.
Thanks to the Commander-in-Chief

Thanks to Br. Frail for attending

Other business / comments
1. Br. Getman recommended that it was in the minutes that Br. Huttick and Br. Downs did their work this year.

REPORTS and ACTIONABLE COMMUNICATIONS

RESOLUTION

WHEREAS the members of the three Alabama Camps have discussed the desire to form an independent department separate and distinct from the current Department of Tennessee; and

WHEREAS it is just and proper that the members recognize the many good and noble benefits of said separation;

RESPECTFULLY SUBMITTED,

Howard D. Poarch, PC MG John T. Croxton Camp No. 17
Member MG James H. Wilson, Camp 1

Brent B. Goodwin, CC MG John T. Croxton, Camp 17

Michael K. Garrett, CC Pvt. Richard Taylor, Camp 53

Eric D. Alford, CC MG James H. Wilson, Camp 1

Comments are closed

24th Encampment Minutes

GAHuttick : 17-April-2021 19:53 : Minutes, Uncategorized

Minutes were adopted at the 26th Department Encampment, 17 April 2021

Original file as received from the late Br. David McReynold’s

Accepted with changes (motion to accept: M. Downs second: D. DuBrucq)

Fix Br. Dan Girton’s name
Fix Br. Ben Block Jones to II not III

DEPARTMENT OF TENNESSEE (with Mississippi and Alabama)

SONS OF UNION VETERANS OF THE CIVIL WAR

ANNUAL ENCAMPMENT

MINUTES

The Department of Tennessee (with Mississippi and Alabama) held its annual meeting at the Tennessee Genealogical Society in Germantown, Tennessee on Saturday, February 16, 2019. Ben Block Jones Ill, Department Commander for 2018-2019, called the meeting to order at approximately 9:35 a.m. with one rap of the gavel. The Commander then received the National Officers in attendance — Donald W. Shaw, Commander-in-Chief, and David McReynolds, National Treasurer and also a member of the Department of Tennessee. Commander-in-Chief Shaw then proceeded to deliver a brief message that spoke to a few current National issues and praised the Department for its energy and vitality. The Commander-in-Chief had driven all night to be present at the Encampment and was only able to have a couple of hours sleep. The Department Commander expressed his deep appreciation and spoke to the commitment of the Commander-in- Chief in meeting his promised obligations. The National Treasurer followed with even briefer remarks from his seat. The Department Commander then proceeded to formally open the meeting per the ritual of the order. The first item of business was the roll call of officers. The Department Commander proceeded to appoint acting officers for those who were absent. He appointed David McReynolds as Acting Secretary for the Department to take minutes of the meeting. He asked Cinc Shaw to act as Parliamentarian. He had also appointed Brother McReynolds as the Chair of the Credentials Committee. Brother McReynolds reported that 17 brothers were present, all with proper credentials for voting, with one registering at the door this morning. Brother McReynolds then proceeded to call the roll of members as reported.

Attendance: Ben Block Jones Il, Clyde Getman, Skip Rexroade, Daniel Girton, George Huttick, Chip Huffman, David McReynolds, Darwin Concon, Roger Tenney, Gary Burke, Eric Alford, Howard Poarch, James Putman, Brent Goodwin, William Dwyer, James Price, and Seth Coll.

The Department Commander then moved to recognize guests. He recognized Cynthia McReynolds, President of the Polly Toole Auxiliary No. 17, the only Auxiliary in the Department. He also recognized Department member Joe Burns, retired President of the Tennessee Genealogical Society and a person who was very helpful in our acquiring the fabulous meeting space of the Society for the second time. Brother McReynolds asked the Department to recognize Real Son James Oliver, a member of Camp No. 39. He believes that Brother Oliver is one of two real sons left in the SUVCW.

Department Commander Jones then asked Department Council Chair David McReynolds if he had a report. Brother McReynolds reported that two members of the Council (he and Brother Gary Burke) were present this morning and attempted to meet but could not due to the absence of the Department Secretary Craig Brown. There were no financial reports or bank statements presented. Brother McReynolds was in possession of the Department checkbook but had no entries since his term as Department Commander in 2017-2018. From input from the Camps of the Department, it appears likely that Brother Brown has not filed many reports from the Department to Headquarters. Brother McReynolds offered to attempt to have a meeting with Brother Brown and obtain any Department materials in his possession. From there, he suggested that the new Commander and Secretary could work with him to develop a plan to correct any problems found prior to the end of the reporting year on May 31st.

Department Commander Jones then proceeded to deliver his report on activities of the past year. His written report is attached to and made a part of these minutes. Senior Vice Commander Roger Tenney delivered an oral report. Chaplain Gary Burke had no report. Department Historian Clyde Getman reported that while there is some activity at the camp level, there needs to be more. Signals Officer George Andrew Huttick then delivered an interesting report about the potential for communication improvements through the internet.

Next, the various camps gave their reports. The Sultana Camp No. 1 reported that they had added 9 new members during calendar year 2018 and had participated in numerous events including the Mid-South Military History and Civil War Show which has become a major event in recruiting new members and educating the public about the SUVCW. This year’s show is March 30-31 at the Agricenter Showplace Arena in Memphis. Special recognition was given to Clyde Getman, Darwin Concon, Skip Rexroade and Joe Burns. Skip Rexroade has been elected Commander for the coming year.

Next, Roger Tenney presented the report for the Fort Donelson Camp No. 62. After 7 years as Commander, Roger is finally passing the torch. He remarked about the successful efforts in saving Fort Negley — we now watch to see what the city ends up doing. The camp was also heavily involved in saving and preserving an important historical civil war guidon. Brother Gary Burke was also featured in an article in Civil War Times Illustrated, a tremendous PR achievement for Gary, the Camp and for the Order.

There was no report from the Missionary Ridge Camp in Chattanooga.

The Wilson Camp No. 1 in Fairhope, Alabama reported the addition of 7 new members. They had a number of successful meetings during the year including one involving relics and sites involving the Battle of Wilson. There was no report from the Taylor Camp No. 53 in Huntsville, Alabama.

Brother McReynolds then gave a lengthy report on the activities of the McTeer Camp

No. 39 during the calendar year 2018. The report is attached and made a part of these minutes.

At this point in the meeting, Brother Jones asked that we take a moment to recognize those Department members who passed away during the past year. It is always a sorrowful moment in the meeting agenda. Commander Jones then asked the Department to pray for Sam Gant as he and his wife battle his wife’s very serious illness. Commander Jones also asked the Department to keep all members who are battling serious illnesses or who have family members in the same situation on each Brother’s prayer list.

Brother Huttick moved and Brother Concon seconded that the minutes of this Encampment be prepared and distributed within 30 days of the date of the meeting. Motion passed unanimously.

Brother Huttick then moved with a proper second from a credentialed Brother to make all members of the Department, who are not Past Department Commanders and are not Official Delegates as voted on and appointed by this Encampment, Alternate Delegates, able to take credentials to fill any open seat of the Department at the 2019 National Encampment in Cleveland, Ohio. Motion passed unanimously.

Cinc Shaw asked the Encampment to consider the proposed Constitutional Amendment to the Constitution and Regulations of the Sons of Union Veterans. This amendment affects Article V, Section 2 b (C&R page 20). This section was read to the Encampment as it presently exists and how it would read with the amendment in place. Brother McReynolds made a motion for the Encampment to approve this amendment and to recommend adoption at the next National Encampment. Brother Huttick seconded. Approval of the amendment by the Department passed unanimously, exceeding the 2/3 voting requirement.

The Encampment then moved to the election of Delegates to the 2019 National Encampment in Cleveland, Ohio. Nominated were George Andrew Huttick, Chip Huffman, Darwin Concon, Howard Poarch, George Michael Huttick, Brent Goodwin, Gary Burke, Joe Burns, and Skip Rexroade. Motion was made and seconded by Department members credentialed to vote at the Encampment to make the nominated Brothers our Official Delegates. The motion passed unanimously and those nominated are therefore made Official Delegates.

The time being 11:20 a.m. and our food being available, Commander Jones proceeded to close the Encampment in order to break for lunch. Chaplain Gary Burke then came forward, closed the bible on the altar, and saluted the Department Commander.

Lunch was catered by The Commissary and included BBQ ribs and chicken, Memphis style. It was delicious.

At 12:35 p.m., Commander Jones called the Encampment back to order with one rap of the gavel. Brother Chaplain Burke proceeded to open our bible at the altar. At this point in the meeting, Commander Jones proceeded to identifying the recipients of awards for the year 2018-2019. Department member Joe Burns and the Tennessee Genealogical Society each received Department Commendations for their support of the Department and for Joe’s continued work to make not only the Encampment but the activities of his Camp a success. Department Chaplain Gary Burke received a Department Commendation for producing positive public relations at the local, regional and national level.

Department Commander Jones then moved to recognize individual Camps for excellence. Awards were presented as follows:

Most outstanding online media: Fort Donelson Camp No. 62

Most outstanding newsletter: Major William A. McTeer Camp No. 39

Most outstanding camp: President Andrew Johnson Camp No. 70

Private Henry Hoover Award: Major General James H. Wilson Camp No. 1

Corporal William H. Bell Award: Sultana Camp No. 1

The Department Commander then moved to the recognition of individuals:

Most outstanding brother: Howard Poarch

Charles Engle Award: David McReynolds

It was moved and properly seconded by credentialed members of the Department that contact information for the Department be made more readily available. During discussion, it was pointed out that the Camps needed to keep their submittal of Form 22 and their camp rosters current. If that information is out of date, then contact information is out of date. Signals Officer Huttick agreed to work on the issue with the cooperation of all Camp Commanders.

Commander Jones then moved business to the election of officers for 2019-2020. First was the office of Treasurer. Through the roll call of Camps, Camp No. 39 nominated David McReynolds for Treasurer. After three requests for any further nominations, it was moved and properly seconded that nominations be closed. It was then moved and properly seconded that the election be unanimous. Motion passed unanimously.

Next was the office of Secretary. The Fort Donelson Camp No. 62 nominated George Andrew Huttick. Being no further nominations, a motion was made and properly seconded to close nominations for Secretary. Motion passed unanimously. Motion was made and properly seconded to make the election unanimous. Motion passed unanimously.

Next was the office of Junior Vice Commander. The Sultana Camp No. 1 nominated Skip Rexroade. Being no further nominations, a motion was made and properly seconded to close nominations for Junior Vice Commander. Motion passed unanimously. Motion was made and properly seconded to make the election unanimous. Motion passed unanimously.

Next was the office of Senior Vice Commander. The Army of the Tennessee Camp No. 64 nominated David Du Brucq. Being no further nominations, a motion was made and properly seconded to close nominations for Senior Vice Commander. Motion passed unanimously. Motion was then made and properly seconded to make the election unanimous. Motion passed unanimously.

Next was the office of Department Commander. The Fort Donelson Camp No. 62 proudly nominated Roger Tenney. Being no further nominations, a motion was made and properly seconded to close nominations for Department Commander. Motion passed unanimously. Motion was then made and properly seconded to make the election unanimous. Motion passed unanimously.

After the election, Commander-in-Chief Donald Shaw proceeded with the Installation Ceremony in accordance with the Ritual of the Sons of Union Veterans of the Civil War. All the elected officers and those appointed officers who were present participated in the ceremony. At the conclusion, Commander-in-Chief Shaw stepped in for Brother Tenney’s spouse and pinned the Department Commander’s badge on Brother Tenney’s chest. Cinc Shaw then presented outgoing Department Commander Jones with the Past Department Commander badge, one of the most beautiful badges of the Order.

Brother Tenney then proceeded to close the Encampment using the Ritual of the SUVCW.

The Encampment was duly closed at 1:35 p.m.

Respectfully submitted,

David H- McReynolds, PDC

Comments are closed

DEPARTMENT ORDER # 7, 2020-2021 – Department Awards

GAHuttick : 16-February-2021 03:06 : Encampment, General Order, Uncategorized

HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE
SONS OF UNION VETERANS OF THE CIVIL WAR
David Michael DuBrucq
509 Blueridge Drive
Murfreesboro, TN 37129
sockettuem@att.net
615-525-1589

DEPARTMENT ORDER # 7, 2020-2021

Our Department Encampment is scheduled for 17 April 2021. Announcements will be coming soon on the details of the Encampment.
As we head toward Encampment, we need Brothers to submit recommendations for recipients of the Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation.
1. Charles Henry Engle, Jr. Award of Appreciation recognizes individuals or entities that has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee.
Camp Secretaries are asked to send a report of the new members in their Camp since 17 April 2020 for the conference of the Corporal William H. Bell and Private Henry Hoover Awards. This report may be emailed to the Department Secretary/Treasurer (gahuttick@netscape.net). Only camps sending this report will be considered.
1. Corporal William H. Bell recognized that Camp with the most new Brothers during the 12 months preceding Encampment
2. Private Henry Hoover Awards recognizes the Camp with the largest percentage growth during the 12 months preceding Encampment
The By-laws of our Department authorizes awards In Article XVI – Awards. (http://www.suvcwdepttn.org/?page_id=145)
Submissions for the awards should be received by the Department Secretary/Treasurer no later than 26 March 2021

Ordered this 15y^h Day of February 2021.

By order of: David. Michael DuBrucq
Department Commander

Attest:
George A. Huttick
Department Secretary – Treasurer

Comments are closed

DEPARTMENT ORDER # 3, 2020-2021 – Virtual Camp Meetings

GAHuttick : 27-October-2020 00:55 : Encampment, General Order, Home Page, Uncategorized

DEPARTMENT ORDER # 3, 2020-2021

1. Given the current Covid virus pandemic, It has been difficult for camps to meet in an in-person setting at their usual meeting places. The virus has surged again in several areas and the pandemic will likely continue until an effective vaccine has been developed.

2. For the protection of our Brothers in the Department of Tennessee, electronic meetings using media such as Zoom are authorized so long as the pandemic continues. This is in line with the National Organization’s policy.

3. This General Order does not prohibit in-person camp meetings. It is meant to give camps an option to use electronic means during the course of the pandemic and will remain in effect until rescinded by General order.
Ordered this 25th Day of October 2020.

By order of: David. Michael DuBrucq
Department Commander

Attest:
George Andrew Huttick
Department Secretary – Treasurer

Comments are closed

National Encampment 2020

GAHuttick : 27-October-2020 00:49 : Encampment, Home Page, Uncategorized

When it’s virtual – the photos are few…

Comments are closed

Draft Minutes – 25th Department of Tennessee Encampment

GAHuttick : 29-June-2020 00:38 : Encampment, Home Page, Uncategorized

Draft minutes are posted!

Comments are closed

2020 Department Encampment – Communications and Reports

GAHuttick : 23-June-2020 00:43 : Encampment, Home Page, Uncategorized

Communications Received:

Reports

Department Officer Reports
- Commander
- Sr. Vice Commander
  - Proposed By-Law Changes
- Jr. Vice Commander
- Secretary / Treasurer Updated 23 Jun 2020
  - Minutes 24th Department Encampment
Council of Administration
Department Aides Reports
- Patriotic Instructor
- Chaplain
- Historian
- Civil War Memorial
- Eagle Scout Coordinator
- ROTC Coordinator
- Signal Officer
Camps
- Sultana Camp #1
- Fort Donelson Camp #62
- Missionary Ridge Camp #63
- Maj. Gen. James H. Wilson Camp #1
- Private Richard Taylor Camp #53
- Maj. William Anderson McTeer Camp #39
- Army of Tennessee Camp #64
- President Andrew Johnson Camp #70
- Maj. Gen. John T Croxton #17

Comments are closed

Department Order #7 – 2019-2020

GAHuttick : 9-June-2020 02:25 : Encampment, General Order, Home Page, Uncategorized


	HEADQUARTERS OF THE DEPARTMENT COMMANDER DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI SONS OF UNION VETERANS OF THE CIVIL WAR Roger A. Tenney, Commander 4960 Reeder School Road Greenbrier, TN 37073 ratenney@comcast.net 615-406-2697

DEPARTMENT ORDER # 7, 2019-2020

These are extraordinary times. No one could have seen or predicted the events that have occurred in the first six months of this year. This has had an impact on each of us and on our order As every Brother in the Department should be aware, we have had to postpone our Department Encampment several times, and we are now to a point that we are running out of time.

Therefore, our 25th Department Encampment will be held as a virtual meeting on 25 June 2020, 6:30 p.m. CST. This will allow us to manage the business of the Department. Unfortunately, this will be a less personal meeting and, in many ways, will be limited from our normal scope.

1. We will suspend using most of the ritual and ceremony that we would use in a live event.

2. The following are the known matters of business that will be addressed.
a. Approval of Minutes from the 24th Encampment
b. Financial Report of the Department
c. Resolution to release the three (3) Camps located in Alabama to become their own Department (details included in DEPARTMENT ORDER # 4, 2019-2020 (3))
d. Proposed amendments to our By-Laws (details included in DEPARTMENT ORDER # 4, 2019-2020 (4), and “Department Encampment – Proposed Changes to the By-Laws”
e. Election of Officers
f. Installation of Officers

3. Reports from the Camps and Staff Officers are to be provided in writing. These will be compiled and posted to the Department website by 21 June 2020. I order that the reports be sent to the Department Secretary no later than 19 June 2020. These will not be presented at the Encampment, unless required by stated business, but will be included in the Department minutes for the Encampment. I further order that a link to the reports be posted to the Department Facebook page, as well as sent to all Brothers of the Department with known email addresses.

4. I order that all Camps provide to the Department Secretary a list of delegates for your Camp no later than 15 June 2020.

The foregoing Department Order is proclaimed this 8th Day of June in the year of our Lord Two Thousand and Twenty, and of the Independence of the United States of America the two hundred forty-third, in the town of Greenbrier, State of Tennessee

By order of: ROGER A. TENNEY
Department Commander

Attest:
George A. Huttick
Department Secretary – Treasurer

Comments are closed

Department Order 2019-2020 – 05

GAHuttick : 12-March-2020 21:48 : Encampment, General Order, Home Page, Uncategorized


	HEADQUARTERS OF THE DEPARTMENT COMMANDER DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI SONS OF UNION VETERANS OF THE CIVIL WAR Roger A. Tenney, Commander 4960 Reeder School Road Greenbrier, TN 37073 ratenney@comcast.net 615-406-2697

DEPARTMENT ORDER # 5, 2019-2020

As the Brothers of the Department should know by now, there is an outbreak of a novel virus (COVID-19} that is impacting our country. This is a highly contagious virus and has been shown to have significant health issues for people who are over the age of fifty years. It has been attributed to many deaths world-wide and within our nation.

There have been many precautions that have been suggested by health care professionals. Most significantly they are encouraging avoiding large gatherings, and to maintain social distancing. Also, they are suggesting limiting travel to areas where known cases exist. All of these measures are to limit the chance that someone comes in contact with a carrier of the virus, surface they have touched, and then contract the virus themselves.

By the authority vested in me as Commander of the Department of Tennessee with Alabama and Mississippi, I am ordering the Department Encampment scheduled for 20-22 March 2020 to be postponed. This is being done out of concern for the health and welfare of our Brothers, our Camps, and the Department.

Brothers who made reservations at the hotel are responsible for cancelling their reservations.
The officers of the Department in conjunction with Fort Donelson Camp #62 will be working to set a new date for Encampment business. As this is a highly fluid situation, and there is no current forecast of when the pandemic will peak and subside in our nation, it is asked that the Brothers of the Department be patient as we attempt to solidify a new plan.

The foregoing Department Order is proclaimed this 12th Day of February in the year of our Lord Two Thousand and Twenty, and of the Independence of the United States of America the two hundred forty-third, in the town of Greenbrier, State of Tennessee

By order of: ROGER A. TENNEY
Department Commander
Attest:
George A. Huttick
Department Secretary – Treasurer

Comments are closed

Department Encampment – Proposed Changes to the By-Laws

GAHuttick : 25-February-2020 18:26 : Bylaws, Encampment

Subject:	Department By-Laws – Proposed Changes to be resolved at Department Encampment 24 (2020)
Date:	Sun, 12 Jan 2020 04:13:46 +0000 (UTC)
From:	gahuttick@aim.com
To:	bejonesii@bellsouth.net, sam@capp.org, jsims99@comcast.net, ghintze1@comcast.net, dkfidler@charter.net, danielt.girton@gmail.com, rfrex@yahoo.com, nicktnreb@gmail.com, chip@huffman-rice.com, ericalford@gmail.com, highgard1979@knology.net, jason.mcteer@gmail.com, county313@hotmail.com, horses319@comcast.net, howardpoarch@gmail.com, ratenney@comcast.net, mpdowns76@gmail.com, eric.alford@gmail.com, bruceabuehler@gmail.com, gahuttick@netscape.net

All,

As I do not know all the changes in the Camps regarding newly elected officers, I am sending this largely to the officers of note from 2019 and asking that you send it forward to your appropriate Camp Commanders, and Secretaries.

At the 22nd Department Encampment, the late Br. David McReynolds presented us with significant changes to the Department By-Laws. These were sent as a singular change, and there were items that Brothers at the Encampment felt were appropriate and others that needed to be changed. At the Encampment, we went through each change one-by-one approving, changing and rejecting as necessary. As the records of the 22nd Department Encampment were lost, we do not know how we ended this task.

In the past year, we have had other needs that should be reflected in our by-laws based on circumstances that arose.

Our current by-laws may be found here: http://www.suvcwdepttn.org/?page_id=145

To resolve these, I propose that we discuss each of the following changes individually at the Department Encampment. This will allow us to accept / accept with friendly amendment / reject as is the will of the Department. There are some changes that we don’t have much say in, as they are required by National. As noted above, I am sending this to you (as you are the last Camp Commander of Record) pursuant to ARTICLE XIV – Amendments Section 2: Any proposed amendment, alteration or addition to these Bylaws shall be printed” or typewritten and a copy sent to the Commander of each Camp at least sixty (60) days prior to the annual Department Encampment. The Camp shall take action on same and instruct their delegates accordingly.

Br. McReynold’s changes:

Article IAdd the following language as paragraph 2
The department is organized as an unincorporated association under the laws of the State of Tennessee. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code.

Note: it is believed that this change was required by the National Organization
Add the following as Article II and renumber the remaining Articles

ARTICLE II – Activities not in furtherance of exempt purposes

No part of the net earnings of any part of this unincorporated association shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the unincorporated association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)3 of the federal tax code. No substantial part of the activities of the unincorporated association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the unincorporated association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these by-laws, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an unincorporated association exempt from federal income tax under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or (b) by an unincorporated association, contributions to which are deductible under section 170(c)2 of the Internal Revenue Code, or the corresponding section of any future federal tax code.

Note: it is believed that this change was required by the National Organization
Existing Article VI (Br. McReynold’s Article VII)

Change Section 1 as noted in red:

Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the morning of the first day of the Department Encampment ~~at nine o’clock a.m. (9:00 a.m.)~~ for the purpose of an ~~full~~ audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.

Note: no context was given for this change
Existing Article VIII (Br. McReynold’s Article IX)

Change Section 4 as noted in red:

Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons~~, Life Members,~~ and Juniors.
Existing Article XVI (Br. McReynold’s Article XVII)

Change Section 2 as noted in red:

Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate and/or other appropriate symbol of the award presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.

Note: Renaming the award was approved at the 21st Encampment of the Department of Tennessee; 20 Feb 2016. The minutes show that the award was to be named “the Charles Henry Engle, Jr. Award of Appreciation” This reference is only to complete the action proposed at that time was not changed in the by-laws
Existing Article XXI (Br. McReynold’s Article XXII)

Change entire section as follows:

~~ARTICLE XXII – Separation, Dissolution and Disposition of Assets~~

Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War.
Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six (6) months of disbandment or surrender of the Department Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided amongst its members.
Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.

ARTICLE XXII – Separation, Dissolution and Disposition of Assets

Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War, an organization exempt from taxes under section 501(c)3 of the Internal Revenue Code.

Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War, as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six months of disbandment or surrender of the Camp Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided among its members.

Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War, no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.

Section 4: Notwithstanding the above language, upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.
Note: it is believed that this change was required by the National Organization
Existing Article XXIII (Br. McReynold’s Article XXIV)
Change entire article as follows:

ARTICLE XXIV – Juniors and Junior Associates
Section 1: Camps within the Department of Tennessee may allow acceptance of Juniors and Junior Associates in compliance with the C & R. Juniors and Junior Associates will also be accepted as members of the Department’s Camp-at-Large. Juniors and Junior Associates will not pay Department or Camp dues.

ARTICLE XXIV – Juniors and Junior Associates

Section 1: All Brothers under the age of 18 years of age should be accompanied by a parent or person designated as a Guardian (Grandfather or Grandmother, Brother or Sister over the age of 18 years, or Aunt or Uncle) when participating in ANY SUVCW activity. Any parent or guardian attending a business meeting of the department shall not be permitted to participate in the activities of such meeting.

Section 2: At no time will a non-related Brother be permitted “one on one” contact with a Brother under the age of 18. Any interaction with a Brother under the age of 18 must always include at least two (2) Brothers over the age of 18. It is preferable that juniors and junior associates participate in “public” events and activities, whenever possible, to avoid the need for private contact between a Brother under the age of 18 and an unrelated Brother over the age of 18.

Section 3: Any Brother who witnesses or suspects, in good faith, any type of physical, mental or sexual abuse of any member under the age of 18 will immediately report such suspicion to local authorities first and then the local Camp and Department Commanders immediately thereafter.

Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type. Free training is available from the Boy Scouts of America at http://www-myscouting-org. You will need to create an account, then select the Training, then choose the Youth Protection Training. It takes about 30 minutes to complete. Upon completion, you will be able to print a certificate along with a wallet-size certification card which is good for a period of two (2) years. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.

Section 5: Ultimately, all Brothers must comply with all applicable local and State laws pertaining to child abuse.

Note: it is believed that this change was required by the National Organization
Note further: I believe there was a friendly amendment to either change the web address to current or remove it altogether as it is not currently active. Current site is my.scouting.org

The following are changes that I proposed prior to the same encampment, yet these were not acted on.

Existing Article IV (Br. McReynold’s Article V)Add section the following as Section 3 and renumber following sections:
Section 3: It shall be the duty of the Department Secretary to issue a draft of the minutes of the Departmental Encampment to the elected and appointed officers of the Department, all Camp Commanders, and all Brothers in attendance at the Departmental Encampment within 30 days of the formal conclusion of the Departmental Encampment. This draft may be issued either electronically or by United States postal service.

Note: This has been an annual motion for the past several years. Recommend codifying it to reduce the need to repeat every year. Basically, we would only have to fill all Delegate spots at Encampment (i.e. have a list of names…)
Existing Article III (Br. McReynold’s Article IV)Modify the section 6 as noted in Green:
Section 6: Pursuant to the C & R a sufficient number of Brothers of the Department of Tennessee shall be elected as Delegates ~~and Alternates~~ to attend and represent the Department of Tennessee at the Annual National Encampment of the Order. All other Brothers in good standing at time of the Annual National Encampment may serve as alternates should an elected Delegate not be able to attend. If there are more willing Alternates than openings, the Department Commander shall determine which Brothers will be the Alternate(s). Said election shall occur at the Annual Department Encampment.

Note: This has been an annual motion for the past several years. Recommend codifying it to reduce the need to repeat every year. Basically, we would only have to fill all Delegate spots at Encampment (i.e. have a list of names…)

Proposed changes based on the challenges we have faced this year:

Existing Article III (Br. McReynold’s Article IV)Modify the Article sections as noted in purple.
ARTICLE III – Officers and their Duties

Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, a ~~Secretary, and a Treasure~~ Secretary/Treasurer and an Assistant Secretary/Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, ~~Secretary, or Treasurer~~ Secretary/Treasurer,or Assistant Secretary/Treasurer shall not serve on the Department Council. If willing to server, the most recent Past Department Commander shall join the Department Council. ~~The same member may hold the office of Department Secretary and the office of Department Treasurer simultaneously~~ The above named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.

Section 5: All officers of the Department (elected and appointed) shall upon their retirement from office turn over to their successor all property of the Department within ten (10) days after leaving office., with the exception of the physical Department financial records, checkbooks, and other accounts which shall be transferred at the Department Encampment.

Add the following Section

Section 7. The Department Secretary/Treasurer shall ensure that following individuals have signatory access to the Department Accounts: the Council member who has most recently joined the Council of Administration and the Assistant Secretary/Treasurer within four (4) business weeks of assuming office. Copies of the details of Department accounts including Banking Institution, account numbers, etc. shall be provided to everyone having signatory access as well as the Department Commander.

Note: Having a Secretary/Treasurer will alleviate confusion of which paperwork goes to which officer, and eliminate the amount of postal mail that needs to transfer across the Department and Nationally. Many National forms require the signature of the Department Secretary and Department Treasurer.

Note: An Assistant Secretary/Treasurer builds capability within the organization, and protects our financial processes if there is an sudden absence or restriction on the Secretary/Treasurer.

Note: There is evidence that the Department financial documents were not transferred to a Department Treasurer in the past.

Note: The Department Commander is not granted signatory access to the accounts to maintain separation of powers.

Note: Traditionally, as a Department Commander steps down, we have asked them to be on the Council, the change reflects our tradition and practice
Existing ARTICLES V – BondsRemove the entire Article
Section 1: The Department Treasurer shall, within fifteen (15) days from the date of his installation furnish a bond in an amount to be fixed by the Department Council which sum shall not be less than one thousand dollars ($1000), for the faithful performance of his duties, and a just accounting for all funds and property of the Department that may come into his hands, said bonds to be taken in the name of the Department of Tennessee, Sons of Union Veterans of the Civil War and to be held in trust for the Department of Tennessee.

Section 2: The bond shall be taken in a reliable surety company, authorized to conduct and conducting business in the state in which the treasurer resides, and shall be paid out of the funds of the Department of Tennessee.

Note: With modern banking process, and the reality that we have always had multiple persons with signatory responsibility, we would either have to bond everyone with signatory responsibility or limit access to just the Secretary/Treasurer. I can find no evidence that we have actually bonded anyone in the past several cycles (although, there is so much unknown, that it is likely that we did much further in the past).

I am available for questions or further clarifications prior to Department Encampment.

In Fraternity, Loyalty, and Charity,

George Andrew Huttick
Secretary/Treasurer

Department of Tennessee (with Alabama and Mississippi)

Sons of Union Veterans of the Civil War

Comments are closed

Department Order 2019-2020 – 04

GAHuttick : 25-February-2020 18:11 : Encampment, General Order, Home Page, Uncategorized


	HEADQUARTERS OF THE DEPARTMENT COMMANDER DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI SONS OF UNION VETERANS OF THE CIVIL WAR Roger A. Tenney, Commander 4960 Reeder School Road Greenbrier, TN 37073 ratenney@comcast.net 615-406-2697

DEPARTMENT ORDER # 4, 2019-2020

By the authority vested in me as Commander of the Department of Tennessee with Alabama and Mississippi,

The following are reminders for our upcoming Department Encampment:

Our 25th Department Encampment will be held next month, March 20th-22nd, 2020, at the Fort Negley in Nashville, Tennessee. All Brothers are reminded that group rates for the hotel are good through March 6rh 2020, and that the Encampment Registration Form should be submitted to Scott Holmes, Treasurer, Fort Donelson Camp #62 as instructed in the previously issued Department Order # 3, 2019-2020.
The order of business for the day:
1. - 8:30 am Department Council Meeting
  - 8:30 am – 9:30 am – Meet and Greet
  - 9:30 am – 12:00 pm – Department Meeting
  - 12:00 pm – 1:30 pm Lunch
  - 1:30 pm – 3:30 pm Department Meeting
As a Resolution has been proposed by Pvt. Richard Taylor, Camp 53, MG James H. Wilson, Camp 1 , MG John T. Croxton, Camp 17 to become a new Department, I am instructing the Department Secretary to post the Resolution to the Department website. Further, I am instructing that this resolution be sent to the known Camp Commanders and their officers for review and consideration by their Camps. As required by Chapter II Article I section 5 of the SUVCW C&R, this resolution requires a super majority vote by the Camps for the petition to create a new Department move forward. Unlike most actions of our Department, this vote will be taken by Camp representative and not the individual members of the Department Encampment. I am strongly encouraging all Camps to send at least one member in good standing to represent the will of the Camp on this matter. As there are nine Camps in the Department, we need the voice of every Camp in this matter, and at least six Camps in good standing in attendance and agreement to address the resolution
Proposed changes to our Department By-Laws have been previously issued to all Camps in compliance with our existing by-laws. Many of these changes were acted upon during the 23rd Department Encampment yet that record was lost during some transitions. Additional changes are requested to address some of the struggles our Department has faced this year. I am instructing t the Department Secretary to post the proposed changes to the Department website. Further,I am instructing that this proposed changes be reissued to the known Camp Commanders and their officers for review and consideration by their Camps,.
All reports of elected and appointed officers should be submitted to the Department Secretary with a copy to the Department Commander ON OR BEFORE March 7th 2020. Reports may be submitted electronically.
All reports of Camps should be submitted to the Department Secretary with a copy to the Department Commander ON OR BEFORE March 7th 2020. Reports may be submitted electronically.
1. The report shall include a current copy of the Camp roster indicating which brothers are in good standing
2. I am instructing the Department Secretary to send copy of current Camp Rosters provide by the National Organization SUVCW to all known Camp Commanders and Camp Secretaries. ON OR BEFORE March 1st 2020.

The foregoing Department Order is proclaimed this 25th Day of February in the year of our Lord Two Thousand and Twenty, and of the Independence of the United States of America the two hundred forty-third, in the town of Greenbrier, State of Tennessee

By order of: ROGER A. TENNEY
Department Commander
Attest:
George A. Huttick
Department Secretary – Treasurer

ENCAMPMENT REGISTRATION FORM

Comments are closed

Department Order 2019-2020 – 03

GAHuttick : 7-February-2020 02:17 : Encampment, General Order, Home Page, Uncategorized


	HEADQUARTERS OF THE DEPARTMENT COMMANDER DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI SONS OF UNION VETERANS OF THE CIVIL WAR Roger A. Tenney, Commander 4960 Reeder School Road Greenbrier, TN 37073 ratenney@comcast.net 615-406-2697

DEPARTMENT ORDER # 3, 2019-2020

By the authority vested in me as Commander of the Department of Tennessee with Alabama and Mississippi,

1. The 25th Encampment of the Department of Tennessee with Alabama and Mississippi, Sons of Union Veterans of the Civil War will be held March 20th-22nd, 2020, at the Fort Negley in Nashville, Tennessee. A business meeting is scheduled for 9:00 am on Saturday, March 21, 2020, which will be conducted under Robert’s Rules of Order. The business session will follow the Order of Business for Department Encampments in the Ritual and Ceremonies, Sons of Union Veterans of the Civil War Blue Book.

The contact information for the hotel is as follows:
Courtyard by Marriott – Nashville Brentwood
103 East Park Drive
Brentwood, TN 37027
Phone: (615) 371-9200
It is recommended that you reserve your room early and directly with the hotel, and to identify themselves as part of the SUVCW Department group staying at the Courtyard Nashville Brentwood, located at 103 East Park Drive, Brentwood, TN 37027 for our Group Rate of $109 plus tax per night. The deadline for the discount rate is Friday, March 6, 2020 at 5:00 PM EST.
The encampment registration fee has been set at $25. Please be sure to submit your Encampment Registration Form along with your check payable to: “Fort Donelson Camp #62” by mail to:
Scott W. Holmes – SUVCW
1037 Whitehall Dr
Franklin, TN 37069
Lunch will be catered courtesy of Wendell Smith’s Restaurant [http://www.wendellsmithsrestaurant.net/]. Luncheon tickets will be $15 per person payable with your registration.
Tours of Fort Negley and other Middle Tennessee Civil War Sites will be available at 4:00 PM CST on Friday, March 20th, dependent on Registrants level of interest as indicated on Registration Form.
Any Questions or concerns can be addressed to:
Chip Huffman, Commander, Fort Donelson Camp #62 Chip@Huffman-Rice.com (615) 337-8030

By order of: ROGER A. TENNEY
Department Commander
Attest:
George A. Huttick
Department Secretary – Treasurer

ENCAMPMENT REGISTRATION FORM

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Department Encampment 2020

GAHuttick : 24-January-2020 03:08 : Encampment, Home Page, Uncategorized

Save the Date!!! 20-22 March 2020 – Department Encampment!

More information SOON!!!!

Comments are closed

Department Officers – 2018

GAHuttick : 29-April-2018 21:46 : Encampment, Home Page, Officers, Uncategorized

Commander:	Ben Block Jones II, PCC
Senior Vice-Commander:	Roger Tenney, CC
Junior Vice-Commander:	Dave DuBrucq, PCC
Secretary:	Craig Brown, PDC
Treasurer:	Geoffrey Hintze, PDC
Department Council:	Carl E. Addison
	David H. McReynolds, PDC
	Gary M. Burke
Chaplain	Clyde Getman, PDC
Patriotic Instructor	Carl E. Addison
Civil War Memorials Officer	David DuBrucq, CC
Historian	Clyde Getman, PDC
Graves Registration Officer	Richard Holmes
Eagle Scout Coordinator	Nick Norwood
ROTC Coordinator	Nick Norwood
Signals Officer	George A. Huttick

Comments are closed

Deparment Encampment – Photos!

GAHuttick : 29-April-2018 21:15 : Encampment, Home Page, Uncategorized

Comments are closed

23rd Department Encampment – PreRegistration Update

GAHuttick : 12-November-2017 22:19 : Encampment, Uncategorized

Updated Pre-Registration Form!

http://www.suvcwdepttn.org/wp-content/uploads/2017/11/2018DepartmentEncampmentPreRegistrationForm.pdf

Comments are closed

23rd Department Encampment

GAHuttick : 4-September-2017 19:58 : Encampment, Home Page, Uncategorized

East Tennessee and the Major William A. McTeer Camp No. 39
Welcomes
The Department of Tennessee
Sons of Union Veterans of the Civil War
to its
23^rd Annual Encampment
Saturday, 7 April 2018

Before you know it, the time will be upon us for the Annual Encampment for our Department. The McTeer Camp is already hard at work in planning the event and wants to share some news with the other Camps. We want to make this event something every member in our Department “wants” to attend and can attend. Pre-registration has started and includes many options for the attendee. A bifold brochure and a simple pre-registration from have been produced. Those who pre-register by October 31st will receive a very special gift in addition to a gift that will be given to all who pre-register. Because we are planning a special encampment, we will ask for everyone to send in their pre-registration as soon as possible so planning may proceed in a timely fashion.

The host hotel is the Courtyard by Marriott conveniently located just off Alcoa/Airport Highway at 141 Furrow Way, Aloca, TN 37701. The rate is 99 per night but we encourage you to check www.marrriott.com as specials come up routinely. The rate will be good both Friday and Saturday nights for those coming in from far distances. As such, members may stay at the hotel either Friday or Saturday or both nights as they so choose.

The McTeer Camp will host a “Welcome Party” on Friday evening at the host hotel. It will be a chance to start off the weekend with a good dose of Fraternity, Charity and Loyalty – getting to know one another and sharing clever ideas about the SUVCW, our Camps and our Department.

We plan to have the business meeting, election of officers and lunch at the nearby air force base with the hope that we can be finished early in the afternoon so that we may depart from our host hotel for an approximately three hour guided bus tour of local Union Civil War sites. Included will be the recently redone Fort Dickerson park, the Knoxville National Cemetery, a drive-through of the Fort Sanders area and many other meaningful sites. We want as many as possible to participate and we will be gathering a small fee ($15 for those who pre-register by November 30th).

We also have some really great Early Bird Special pricing on pre-registrations including the Meeting/Tour/Banquet at only $49 per person and the Meeting/Tour at only $20 person. This pricing is only good for pre-registrations received by 31 October 2017!

During the business meeting and/or the banquet of the Encampment, we intend to present several awards. The Department will give out awards first in accordance with the bylaws:

ARTICLE XVI – Awards
Section 1: Authorization for two Department membership awards is provided. The Department may confer an award upon the Camp within the Department of Tennessee that initiates the most new Brothers during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Corporal William H. Bell Membership Award. The Department may also confer an award upon the Camp within the Department of Tennessee that demonstrated the largest percentage of growth during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Private Henry Hoover Membership Award.
Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Certificate of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.

Per National Policy we also shall award the following:

The Doctor Mary Edwards Walker Award – This award may be presented by the Commander-in-Chief or a Department Commander to a female member of one of the Allied Orders in recognition of and appreciation for her outstanding service to the SUVCW. At the National level, she must be recommended by a Past Department Commander, Past Commander-in-Chief, the Commander-in-Chief, or an elected National Officer. At the Department level, she must be recommended by a Past Camp Commander, Past Department Commander, Past Commander-in-Chief or the Department Commander.

The Commander-in-Chief may present up to three awards in any one year. A Department Commander may present up to two awards in any one year. It is not mandatory for either the Commander-in-Chief or a Department Commander to present this award.
The medal shall be gold in color. The obverse bears a portrait of Doctor Mary Edwards Walker wearing a Medal of Honor within a raised bordure bearing the inscription “Doctor Mary Edwards Walker Medal” above and SUVCW below, separated by stars. The reverse of the medal will be inscribed as follows: “Awarded in grateful appreciation for service to the Sons of Union Veterans of the Civil War.” (Note: the reverse also bears the copyright © 2011 SUVCW)
The medal shall be suspended from a neck ribbon, gold in color for national awards made by the Commander-in-Chief, and dark red for awards made by a Department Commander. The medal is accompanied by a certificate which should be presented with the medal. The medal may be presented in accordance with the ceremony in the “Ritual & Ceremonials.”

The Department also intends to recognize at the Department Encampment, the Camp who voluntarily raises the most money per member toward the possible hosting of a future National Encampment.

After the guided bus tour, we hope to get together Saturday evening for a Department Banquet which is dependent on getting enough pre-registrations for this event by 31 January 2018. If not, we will host an informal get together for those interested at the host hotel.

We are also very fortunate to have Dr. Aaron Astor of Maryville College as our event speaker and tour commentator. Dr. Astor is Associate Professor of History at Maryville College in Maryville, Tennessee. He is the author of the book, Rebels on the Border: Civil War, Emancipation and the Reconstruction of Kentucky and Missouri, 1860-1872, published in 2012 and The Civil War Along Tennessee’s Cumberland Plateau released in May 2015. He has also written eleven articles for the award-winning New York Times Disunion series, addressing such topics as guerrilla warfare, battles and campaigns in the Western Theater, popular politics, emancipation and race, and regional identity in the Appalachian South. He is currently working on a book project that explores the 1860 Presidential election as a grassroots phenomenon from the perspective of four distinct American communities. At Maryville College, Dr. Astor teaches a variety of courses on United States history, from Colonial America to the present. He also participates in numerous historic preservation groups across Tennessee, including serving on the Board of the Tennessee Civil War Preservation Association and the East Tennessee Civil War Alliance. His books will be available for sale at the Encampment for those who are interested. And also as Door Prizes!

I think you can see that the McTeer Camp intends to host a first-class Department Encampment. We need Camp Commanders to start sharing this information with their Camps and promoting attendance now. This will be a Department Encampment you will not want to miss. We need to start getting preliminary attendance numbers ASAP. Let us know how we might make it even better.

Max Renfro
Commander, Major William A. McTeer Camp No. 39

David McReynolds
Commander, Department of Tennessee (with Alabama and Mississippi)

Registration Form
Registration BiFold

Comments are closed

23rd Departmental Encampment

GAHuttick : 28-June-2017 23:44 : Encampment, Uncategorized

East Tennessee and the Major William A. McTeer Camp No. 39
Welcomes
The Department of Tennessee (with Alabama and Mississippi)
Sons of Union Veterans of the Civil War
To its
Annual Encampment
Mid-February to Mid-March 2018 (Final Date TBD)

Before you know it, the time will be upon us for the Annual Encampment for our Department. The McTeer Camp is already hard at work in planning the event and wants to share some news with the other Camps. We want to make this event something every member in our Department “wants” to attend and can attend. We anticipate a “Registration Fee” of $10. Those who pre-register will receive a “significant” gift. Because we are planning a special encampment, we will ask for pre-registration to end by November 30th.
We are negotiating for a “host hotel” on Alcoa/Airport Highway such as the Courtyard by Marriott or similar accommodations at a rate of $89 – 99 per night. The rate will be good both Friday and Saturday nights for those coming in from far distances. As such, members may stay at the hotel either Friday or Saturday or both nights as they so choose.

We plan to have the business meeting, election of officers and lunch at the nearby air force base with the hope that we can be finished early in the afternoon so that we may depart upon an approximately three hour guided bus tour of local Union Civil War sites. Included will be the recently redone Fort Dickerson park, the Knoxville National Cemetery, a drive-through of the Fort Sanders area and many other meaningful historical sites. We want as many as possible to participate and we will be gathering a small fee ($10-$15) and nailing down who wants to come with pre-registration.

During the business meeting of the Encampment (or at dinner Saturday evening), we intend to present several awards. The Department will give out awards first in accordance with the bylaws:

Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Certificate of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.
Per National Policy we also shall award the following:
The Doctor Mary Edwards Walker Award – This award may be presented by the Commander-in-Chief or a Department Commander to a female member of one of the Allied Orders in recognition of and appreciation for her outstanding service to the SUVCW. At the National level, she must be recommended by a Past Department Commander, Past Commander-in-Chief, the Commander-in-Chief, or an elected National Officer. At the Department level, she must be recommended by a Past Camp Commander, Past Department Commander, Past Commander-in-Chief or the Department Commander.
a. The Commander-in-Chief may present up to three awards in any one year. A Department Commander may present up to two awards in any one year. It is not mandatory for either the Commander-in-Chief or a Department Commander to present this award.
b. The medal shall be gold in color. The obverse bears a portrait of Doctor Mary Edwards Walker wearing a Medal of Honor within a raised bordure bearing the inscription “Doctor Mary Edwards Walker Medal” above and SUVCW below, separated by stars. The reverse of the medal will be inscribed as follows: “Awarded in grateful appreciation for service to the Sons of Union Veterans of the Civil War.” (Note: the reverse also bears the copyright © 2011 SUVCW)
c. The medal shall be suspended from a neck ribbon, gold in color for national awards made by the Commander-in-Chief, and dark red for awards made by a Department Commander. The medal is accompanied by a certificate which should be presented with the medal. The medal may be presented in accordance with the ceremony in the “Ritual & Ceremonials.”

The Department also intends to recognize at the Department Encampment, the Camp who voluntarily raises the most money per member toward the possible hosting of a future National Encampment.¹

Finally, the Department Commander, with the input of the Camp Commanders and other Department Officers, intends to make several other awards based on nominations submitted no later than November 30, 2017. These awards are meant to recognize the Department’s most outstanding camp, most outstanding Brother, most outstanding newsletter and most outstanding web site. Nominations may be made by letter to the Department Commander with a one page citation stating the reasons why the person or entity should receive the award.
After the guided bus tour, we intend to get together Saturday evening for what might range from an informal dinner at a close-by restaurant to a Department Encampment banquet with a noted speaker. With so many nearby colleges and universities, we have a multitude of entertaining speakers. What we have will be based on the Department members’ interest. Any of our events will be at the lowest cost possible.

Afterwards, an informal get together for those interested at the host hotel.

I think you can see that the McTeer Camp intends to host a first-class Department Encampment. We need Camp Commanders to start sharing this information with their Camps and promoting attendance now. We will nail down the date very soon as well as the host hotel and final pricing. This will be a Department Encampment you will not want to miss. We need to start getting preliminary attendance numbers ASAP. Let us know how we might make it even better.

Max Renfro
Commander, Major William A. McTeer Camp No. 39
David McReynolds
Commander, Department of Tennessee

¹Editor Note: A form has been provided to assist with the gathering of funds for a potential National Encampment hosted by our Department. The form with instructions may be found here: http://www.suvcwdepttn.org/wp-content/uploads/2017/06/Host-National-Encampment-Donation-Form.pdf

Comments are closed

Department Encampment – Map

GAHuttick : 11-February-2017 00:17 : Encampment, Home Page, Uncategorized

All, with the Department Encampment upon us. We thought it would be a good idea to post a map/directions from the hotel to the Heritage Center.

There are many ways to get around Murfreesboro, but the route with the fewest turns is shown above.

Hotel: 1453 Silohill Lane, Murfreesboro, TN
Heritage Center: 225 West College St., Murfreesboro, TN

1. Depart Silohill Ln toward Medical Center Pkwy 456 ft
2. Turn right onto Medical Center Pkwy Pass Thornton Oil on the left in 0.3 mi 3.7 mi
3. Road name changes to W Lokey Ave 0.2 mi
4. Turn right onto N Maple St 0.6 mi
5. Turn right onto W College S 285 ft
6. Arrive at W College St

The last intersection is N Maple St If you reach N Walnut St , you’ve gone too far

Comments are closed

Department Encampment

GAHuttick : 5-February-2017 22:56 : Encampment, Home Page, Uncategorized

TO ALL DEPARTMENT OF TENNESSEE BROTHERS

Registration for the March, 2017 Department Encampment has been rather slow to date, please get it to Brother David DuBrucq as soon as possible. Please note, those who pre-register will have a special gift waiting for them at the Murfreesboro meeting.

Michael Downs, Department Commander

REGISTRATION FORM

Comments are closed

Encampment Information – UPDATE!

GAHuttick : 28-January-2017 03:26 : Encampment, Home Page, Uncategorized

Encampment Information
Department of Tennessee

UPDATED INFORMATION
27 Jan 2017

The Department Encampment will be held on Saturday, March 4, 2017
In Murfreesboro, Tennessee (the location of the 1862-63 Battle of Stones River)
The Heritage Center, 225 West College Street, Murfreesboro TN
Contact information:
Dave DuBrucq (in Murfreesboro)
H: 629-201-8487, C: 6155251589
Email: sockettuem@att.net
Or:
Michael Downs (in Knoxville)
C: 574-210-9267
Email: mpdowns76@gmail.com
Holiday Inn Murfreesboro
1453 Silohill Lane
Murfreesboro, TN 37129
www.holidayinn.com/murfreesboro
615-751-5300
Booking info: a double queen is $119.00 a night, mention you are with the Sons of Union Veterans and use code UCV
Nashville airport is the closest
If you are flying in there probably WILL NOT be anyone available to pick you up, your best bet is to plan on renting a car (there is a shuttle from the airport that does stop in Murfreesboro)

REGISTRATION FORM

Comments are closed

21st Department of Tennessee Encampment (DRAFT MINUTES)

GAHuttick : 2-March-2016 00:00 : Encampment, Home Page, Uncategorized

21^st Department of Tennessee Encampment
20 February 2016

Commander Michael Downs declared the 21^st Encampment of the Department of Tennessee open. Secretary Geoffrey Hintze, PDC called the roll of the officers. Absent were Senior Vice Commander Roger Tenney and Patriotic Instructor Eddie Evans. Commander Downs introduced our guests – Mark Day, Junior Vice Commander-in-Chief from Virginia, U. S. Grant (Dr. Kurt Fields), the Encampment’s host – Joe Burns and Cindy McReynolds.

The National Junior Vice Commander-in-Chief, Mark Day, traveled from his home in Virginia to spend the day with us. He also discussed the health of our National Commander-in Chief Eugene Mortoff, who recently suffered a stroke. It would seem that a full recovery is expected. Brother Day also presented the latest status report concerning the Banner magazine and told us we should be expecting a copy to arrive soon. We also had a very special guest when General U. S. Grant (Dr. Curt Fields) made a presentation to the membership.

The Camps gave their reports as follows:

Sultana #1 (See Attachment 1)
Major General James H. Wilson Camp #1(See Attachment 2)
Major William A. McTeer Camp #39(See Attachment #3)
Richard Taylor Camp #53(See Attachment #4)
Fort Donelson Camp #62 (no written report).

The Officers gave their reports as follows:

Commander (See Attachment 5)
Junior Vice Commander (See Attachment 6)
Secretary/Treasurer (See Attachment 7)
Signals Officer (See Attachment 8)

Several “Certificate of Commendations” were handed out to members for outstanding service over the past year. These included one to Brother Ben Jones for his overall organizational abilities in making the Encampment a success, Brother Sam Gant for his efforts in the preservation of the Franklin Battlefield and Brother Geoffrey Hintze for his work as our Secretary – Treasurer. Special recognition was given to the McTeer Camp and its Commander, David McReynolds, for their excellent work leading them to being awarded the Abraham Lincoln Commander-in Chief’s Award at the 2015 National Encampment. Brother Doug Fidler, also of the McTeer Camp, was presented the Grant Cup for his excellence in recruiting.

With the death of PDC Charles Henry Engle, Jr,, the Department of Tennessee, a number of Camps within the Department of Tennessee and a number of Brothers donated to the SUVCW Charitable Foundation in memory of Brother Engle. Certificates from the SUVCW Charitable Foundation were awarded to The Department of Tennessee, Fort Donelson Camp 62, Missionary Ridge Camp 63, Army of the Tennessee Camp 64, Brother Ted Sheldon and Brother Geoffrey Hintze.

Old Business:

The Central Regions Association meeting that will be held on September 30^th and October 1^st, 2016 in the Franklin – Fort Negley area. Commander Downs asked for the Department’s support in making the meeting a success while suggesting that their web site be checked for updates.

New Business:

A discussion concerning a change in the name of the Department was made. A motion was made to form a committee to report back before the next Encampment. The motion passed.

Before he died, Charles Engle, Jr. proposed that the Department look into hosting a National Encampment. However if it is decided to make an offer sometime in the future we will need, on hand, at least $2500.00 “seed money” to get the event going although, we were led to believe, this would be reimbursed to us after a final accounting of our expenses by the National organization. What is needed is some creative thinking about a good fundraiser if it is decided to pursue this idea. Brother George Huttick, our Signals Officers, explained to those in attendance why our presence on the World Wide Web is needed to be upgraded. A motion was made to form a committee to study the feasibility of hosting a National Encampment. The motion passed. The committee members will be Michael Downs, Geoffrey Hintze, David McReynolds and Ben Jones. Commander Downs will be chairman. Brother Huttick made a motion to “Provide for a virtual special meeting in 2016 if required to address any needs of the committee exploring a National Encampment bid”. The motion passed.

As Department Signals Officer, Brother Huttick made two other motions.

Motion 1

Grant permission to the Signals Officer to overhaul the Department website. The changes to be made will include:

Reducing the number of pages
Removing old media content that is dead(not visited)
Providing for others to be able to easily post to the site
Developing ‘job aids’ to be used for training successors for maintaining the site.

Motion 2

Create a Department of Tennessee instagram account to promote SUVCW in a newer social media format. Align the posts to match National SUVCW promotion plan.

Both motions passed.

Brother Fidler also suggested that we recognize a member of the year in the name of Charlie Engle, to honor his hard work and devotion to the Sons; his motion was accepted unanimously. Brother Huttick volunteered to add the Charlie Engle award to the Department bylaws.

A motion was made and passed to get a draft of the minutes within 30 days.

Brother Hintze also had to announce that the David Farragut Camp #6 was turning in their charter due to a drop in the membership below the minimum level. On the other hand, late in 2015 , a new charter was presented to the Army of the Tennessee Camp #64, which is located in the Murfreesboro area, and is the first new camp in the Department since 2010. Overall there are currently 183 members in the Department of Tennessee, Alabama and Mississippi.

Delegates to the National Encampment:

The National Encampment will be held in Springfield, IL from August 10-14. The following Brothers were elected as Delegates:

David McReynolds
Carl Addison
George H Huttick
George A Huttick
Roger Tenney
Chip Huffman
Michael Moore

Election of Officers:

The following Brothers were nominated as officers:

Commander:                           Michael Downs
Senior Vice Commander:        Roger Tenney
Junior Vice Commander:        David McReynolds
Secretary/Treasurer:                Geoffrey Hintze
Department Council:               Carl Addison and Ben Jones

PDC Sam Gant has one more year on the Department Council.
The officers were unanimously elected.
JVCiC Mark Day installed the officers.

Commander Downs announced that the Army of the Tennessee Camp 64 will host the 22nd Department Encampment and declared that the 21^st Department Encampment was closed.

Comments are closed

20th Department of Tennessee Encampment (DRAFT MINUTES)

GAHuttick : 9-February-2015 19:23 : Encampment, Home Page, Uncategorized

Department of Tennessee Minutes

20^th Encampment

31 January 2015

Commander Samuel Clifford Gant opened the 20th Department of Tennessee Encampment at 930 on 31 January 2015. The Charter was draped in black per Special General Order No. 2 and Special General Order No. 3.

The Department Secretary, Geoffrey Hintze, PDC, called the roll of the officers. Present were Commander Gant, Senior Vice Commander Michael Downs, Junior Vice Commander Roger Tenney, Treasurer David McReynolds, Secretary Geoffrey Hintze, PDC and Chaplain Clyde Getman, PDC. The Patriotic Instructor, Edward Evans, was not present. Commander Gant appointed Brother Gary Burke as Patriotic Instructor for the duration of the Encampment. Brother Bill Radcliffe was the guide.

The Department Chaplain, PDC Clyde Getman, presented the Necrology Report. The Charter was draped in black because two Real Sons died in the last thirty days. David Ordean Chase, son of Pvt. Albert Stillman Chase of Co. H 6^th Minnesota Infantry, died on 2 January 2015 and Luke Perkins Martin, Jr., son of Pvt. Luke Perkins Martin Sr. of the 35^th US Colored Infantry died on 25 January 2015. Also, the Department of Tennessee lost one of its founding Brothers with the passing of PDC Allen F. Smith was born on July 11, 1938. In 1999 he became the 4^th Department Commander. He was a member of the Fort Donelson Camp 62. Brother Smith died in Ceder Hill, TN on June 30, 2013.

The officer’s reports were then given.

Department Senior Vice Commander Michael Downs gave a brief report. Brother Downs has been involved in the planning of the sesquicentennial “Blue – Gray Reunion” that will be held in Knoxville in May. He also presented a program covering the history of the 73^rd Indiana Volunteer Infantry and attended the National Encampment in Atlanta. His report is attachment #1.

Department Treasurer reported that there was a beginning balance of $781.63 and a current balance of $992.88. The treasurers report is attachment #2. The most active month is April (see graph in report) when the Camp Annual Reports arrive and the balance returns to normal after the Department report is sent to National in May.

Department Signals Officer George Huttick reported that the Department website has an average of 14 views per day. His report is attachment #3.

Camp Reports

Brother Roger Tenney gave the Fort Donelson #62 report. Since Department Encampment #19, the Camp took part in Memorial Day at Fort Negley, Fort Negley living History, Fort Negley Haunted History, Veterans Day Cannon Dedication in Franklin, TN. And a Tennessee Sesquicentennial Event in Franklin, TN. Brother Bill Radcliffe also took part in events representing the camp. The details are listed in Attachment #4.

Brother Carl Addison gave the Wilson report. Brother Addison reported that they have 15 members and meet twice a year. AS he lives about 100 miles away, he is not as active as he would prefer.

Brother Geoffrey Hintze gave the Pvt. Richard Taylor #53 Report. The Taylor Camp has not been very active and is struggling to survive. In 2014 they awarded JROTC medals at the six Huntsville High Schools.

Brother David McReynolds gave the Major William A. McTeer Report. A summary is given in attachment #5.

The honored guest was Commander in Chief Tad Campbell of California. Commander Campbell acknowledged the problems some of the Camps are having and pointed out that his Department has the same problem. He has ancestors that fought in the Nashville area and plans to visit a cemetery where his 4^th great grandfather rests.

The Commander-in-Chief gave Meritorious Service Awards to Commander Sam Gant and Brothers Sam Huffman and Chip Huffma

Committee on Credentials

There were 20 Brothers in Attendance. Sultana had 1 PDC, 1 CC and 2 Delegates, Fort Donelson had 1 DC, 1 PCC and 6 Delegates, Farragut had 1 PDC, Wilson had 1 Delegate, Taylor had 1 PDC and 1 Delegate, and McTeer had 1 PDC, 2 PCC and 1 Delegate. Brother Engle was ill and did not attend so there was no Missionary Ridge attendance. Brother Engle informed the Commander that Byrd intends to turn in their Charter.

Old Business

Brother Fidler brought up the discussion concerning Camps on foreign soil. Brother Downs made a motion that “The Department of Tennessee supports the establishment of foreign Camps” (Brother Huttick seconding). A friendly amendment changed foreign to non US so that the motion reads “The Department of Tennessee supports the establishment of non US Camps”. The motion passed.

Brother Huttick made a motion that “Brother Fidler get a written recommendation to the incoming Department Commander by the end of May”. Brother Jones seconded the motion. The motion passed.

Brother Downs brought up the Central Regional Association that was discussed at the 19^th Encampment. Brother Downs asked the Department for approval to sponsor the 2016 meeting at Fort Negley the weekend of September 30 through October 2. Brother Downs made a motion that “The Department authorize Brother Downs to look into hosting the convention that weekend or another weekend near that date”. Brother Fidler seconded the motion and it passed.

New Business

Brother Huttick brought a Motion to get a draft of the Encampment minutes to the camp with 30 days. The Secretary proposed that this should include all the attendees of the Encampment. The amendment was agreed to and the motion passed.

This years National Encampment is in Richmond, VA on 19 August through 23 August. The Encampment voted the following Brothers as Delegates to the Encampment:

George Andrew Huttick	Fort Donelson
Chip Huffman	Fort Donelson
Roger Tenney	Fort Donelson
David McReynolds	Major William Anderson McTeer
Robert Wallace	Major William Anderson McTeer
Darwin Concon	Sultana
Phillip Graham	Taylor
Carl Addison	Wilson

All Brothers in good standing are eligible to attend. The Department Commander and Past Department Commanders do not count as Delegates and can attend and vote. The Department is allowed 8 Delegates base on the size of the Department. All other Brothers attending can be Alternate Delegates. Brothers who wish to attend need to contact the Department Secretary for Credentials.

Nomination of Officers

Officers were nominated through a Roll Call of the Camps in the order that the Camps entered the Department.

Commander

The McTeer Camp nominated Brother Michael Downs. The nomination was seconded and all other Camps passed. Brother Downs agreed to serve.

Senior Vice-Commander

The Fort Donelson Camp nominated Brother Roger Tenney. The nomination was seconded. Brother Tenney agreed to serve.

Junior Vice-Commander

The McTeer Camp nominated Brother David McReynolds. The nomination was seconded. Brother McReynolds agreed to serve.

Secretary/Treasurer

The Taylor Camp nominated Brother Geoffrey Hintze. The nomination was seconded. Brother Hintze agreed to serve

Department Council

Per the Bylaws, PDC Gant serves a two-year term on the Department Council. The other two council positions remain filled for a second year.

The Officer-elect for the Department of Tennessee were

Commander:	Michael Downs, PCC
Senior Vice-Commander:	Roger Tenney, CC
Junior Vice-Commander:	David McReynolds
Secretary/Treasurer:	Geoffrey Hintze, PDC
Department Council:	Craig Brown, PDC
	Samuel Gant
	Ben Jones
Chaplain	Clyde Getman, PDC
Patriotic Instructor	Eddie Evans
Graves Registration Officer	George Lane, PCC
Historian	Geoffrey Hintze, PDC
Eagle Scout Coordinator	Craig Brown, PDC
ROTC Medal Coordinator	Doug Fidler, PDC
Signals Officer	George A. Huttick

Commander in Chief Campbell installed Brother Downs and the other officers. Commander Downs mentioned that he likes to call people so do not be surprised to hear from him. Commander Downs then closed the 20^h Encampment of the Department of Tennessee.

Comments are closed

Department Officers – 2014

GAHuttick : 22-February-2014 00:00 : Encampment, Officers, Uncategorized

Commander:	Samuel C. Gant, PDC
Senior Vice-Commander:	Michael Downs, PCC
Junior Vice-Commander:	Roger A. Tenney, CC
Secretary:	Geoffrey C. Hintze, PDC
Treasurer:	David McReynolds
Department Council:	Charles H. Engle, Jr., PDC
	Mark Kemp, PCC
	Ben Jones
Signals Officer	George A. Huttick

Comments are closed

Department Officers – 2013

GAHuttick : 16-March-2013 00:00 : Encampment, Officers, Uncategorized

Commander:	Craig Taylor Brown, PCC
Senior Vice-Commander:	George A. Huttick
Junior Vice-Commander:	Michael Downs
Secretary/Treasurer:	Geoffrey C. Hintze, PDC
Department Council:	Charles H. Engle, Jr., PDC
	Mark Kemp, PCC
	Douglas K. Fidler, PDC
Signals Officer	George A. Huttick
Eagle Scout Coordinator	Douglas K. Fidler, PDC

Comments are closed

Department Officers – 2012

GAHuttick : 28-January-2012 18:56 : Encampment, Officers, Uncategorized

Commander:	Craig Taylor Brown, PCC
Senior Vice-Commander:	Roger A. Tenney
Junior Vice-Commander:	Douglas K. Fidler, PDC
Secretary/Treasurer:	Geoffrey C. Hintze, PDC
Department Council:	Charles H. Engle, Jr., PDC
	Samuel C. Gant, PDC
	Douglas K. Fidler, PDC
Patriotic Instructor	George Andrew Huttick
Chaplain	Clyde J. Getman, PDC
Graves Registration	Douglas K. Fidler, PCC
Historian	Geoffrey C. Hintze, PDC
Civil War Memorials Officer	Craig Taylor Brown, PCC, DC
Eagle Scout Coordinator	Douglas K. Fidler, PDC
Signals Officer	George A. Huttick
Guide	Nicholas Lee Knight

Comments are closed

Department Officers – 2011

GAHuttick : 29-January-2011 18:52 : Encampment, Officers, Uncategorized

Commander:	Douglas K. Fidler, PCC
Senior Vice-Commander:	Davd M. DuBrucq
Junior Vice-Commander:	Roger A. Tenney
Secretary/Treasurer:	Geoffrey C. Hintze, PDC
Department Council:	Charles H. Engle, Jr., PDC
	Samuel C. Gant, PDC
	Mark Kemp, PCC
Patriotic Instructor	George Andrew Huttick
Chaplain	J. Scott Alley
Graves Registration	Douglas K. Fidler, PCC
Historian	Geoffrey C. Hintze, PDC
Civil War Memorials Officer	Douglas K. Fidler, PCC
Eagle Scout Coordinator	Douglas K. Fidler, PCC

Comments are closed

Department Officers – 2010

GAHuttick : 30-January-2010 19:40 : Encampment, Officers, Uncategorized

Commander:	Samuel C. Gant, PCC
Senior Vice-Commander:	Douglas K. Fidler
Junior Vice-Commander:	Tod A Jenness
Secretary/Treasurer:	Geoffrey C. Hintze, PDC
Department Council:	Charles H. Engle, Jr., PDC
	Kenneth V. Early, PDC
	Mark Kemp, PCC
Patriotic Instructor	George Andrew Huttick
Chaplain	Clyde Getman, PDC
Graves Registration	Charles H. Engle, Jr., PDC
Historian	Geoffrey C. Hintze, PDC
Counselor	William S. Pearce, PDC

Comments are closed

Bylaws of the Department of Tennessee – Revision B – August 2009

GAHuttick : 28-August-2009 14:01 : Bylaws, Encampment, General Order

Below is the text of the BYLAWS DEPARTMENT OF TENNESSEE, SONS OF UNION VETERANS OF THE CIVIL WAR, REVISION B, APPROVED BY DEPARTMENT 21 AUGUST 2009; APPROVED BY COMMANDER-IN-CHIEF 25 AUGUST 2009 as extracted from (Department of Tennessee History – Rev. 6)

BYLAWS
DEPARTMENT OF TENNESSEE
SONS OF UNION VETERANS OF THE CIVIL WAR
ARTICLE I – Organization

ARTICLE II – Meetings
Section 1: The Encampment of the Department of Tennessee shall be held annually.

Section 2: In the event of the failure to fix the time and place of the Annual Encampment before July 1st, the same shall be determined by the Department Commander, Department Secretary, Department Treasurer, and the members of the Department Council, by a majority vote of those present at the meeting duly called by the Department Commander at least 30 days prior to July 1st in any year.

Section 3: Special meetings of the Department may be called by the Department Commander, with the consent of the Department Council, and shall also be convened by the Department Commander upon the petition of a majority of the Camps, approved by their Brothers; provided that not less than fifteen (15) days notice of said meeting shall be given each Camp, but no business shall be transacted at any special meeting other than for which it was called and the call for all special meetings shall state the object and purpose of same.

ARTICLE III – Officers and their Duties

Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, a Secretary, and a Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, Secretary, or Treasurer shall not serve on the Department Council. The same member may hold the office of Department Secretary and the office of Department Treasurer simultaneously. The above named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.

Section 4: It shall be the duty of the Department Commander and Department Secretary, jointly, to make arrangements for temporary Headquarters and place of meeting for the Annual Department Encampment.

ARTICLE IV – Authorized Expenditures

Section 2: The Department Secretary may be entitled to reimbursement of certain expenses, up to a maximum of fifty dollars ($50) per year necessary for the conduct of his office provided that a written request is presented to and approved by the Department Commander. Typical expenses may include, but are not limited to, long distance telephone calls, postage, and mileage.
Section 3: The Department Treasurer may be entitled to reimbursement of certain expenses, up to a maximum of fifty dollars ($50) per year necessary for the conduct of his office provided that a written request is presented to and approved by the Department Commander. Typical expenses may include, but are not be limited to, long distance telephone calls, postage, and mileage.

ARTICLES V – Bonds

Section 1: The Department Treasurer shall, within fifteen (15) days from the date of his installation furnish a bond in an amount to be fixed by the Department Council which sum shall not be less than one thousand dollars ($1000), for the faithful performance of his duties, and a just accounting for all funds and property of the Department that may come into his hands, said bonds to be taken in the name of the Department of Tennessee, Sons of Union Veterans of the Civil War and to be held in trust for the Department of Tennessee.

Section 2: The bond shall be taken in a reliable surety company, authorized to conduct and conducting business in the state in which the treasurer resides, and shall be paid out of the funds of the Department of Tennessee.

ARTICLE VI – Department Council
Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the first day of the Department Encampment at nine o’clock a.m. (9:00 a.m.) for the purpose of a full audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.

Section 2: The Department Treasurer shall have all necessary books, papers, etc., at the time and place designated and shall render assistance in making said audit. Failure to comply without just cause or prior arrangements may result in disciplinary measures as set forth in the C & R and Department Bylaws.

ARTICLE VII – Reports

Section 1: The Department Commander and all Department Officers shall present an annual report in writing at the annual Department Encampment.
Section 2: The Department Secretary shall make and keep a record of the Proceedings of the Department Encampment, and shall make a regular report of the correspondence received and sent and other activities as required by his office and to make such report to the Department Commander as often as required by the C & R and such special report as may be deemed necessary by the Department Commander and/or Department Council.
Section 3: The Department Treasurer shall make and keep a record of the finances of the Department, stating the’ total receipts, expenditures, and. balances on hand to the Department Encampment, and to make such report to the Department Commander as often as required by the C & R, and such special. reports as may be deemed necessary by the Department Commander and/or Department Council.

Section 4: The above specified regular reports shall be embodied in the next Department Order by the Department Commander as soon as possible after receipt of same.

ARTICLE VIII – Camp Charter Fees and Per Capita Tax

Section 3: The Per Capita Tax for the ensuing year shall be fixed at the annual Department Encampment.

Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons, Life Members, and Juniors.

ARTICLE IX – Committees

Section 1: The standing Committees of the Department shall be as follows: Bylaws, Legislative, Membership, and Grave Registration & Memorial.

Section 4: The Bylaws Committee shall be chaired by the Department Senior Vice Commander and shall annually review the Bylaws of the Department and bring to the attention of the Department any necessary revisions. All Camp Senior Vice Commanders will serve as members of this committee.
Section 5: The Legislative Committee shall keep itself informed of all legislation which may be introduced in the Tennessee or other state legislatures of such a nature as to affect the interest of this Order and/or the other Allied Orders of the Grand Army of the Republic or the patriotic interest of the people and may recommend to the Camps, subject to the approval of the Department Commander, any action it may deem advisable or expedient. The Legislative Committee shall consist of the Department Commander, Department Secretary, and three Brothers of the Department appointed by the Department Commander.

Section 6:, The Membership Committee shall be chaired by the Junior Vice Department Commander and consist of all Camp Junior Vice Commanders. The purpose of the Committee shall be to put forth proposals and implement programs for the recruitment of Brothers into the Order.

ARTICLE X – Camps

Section 1: The Department Commander may annually inspect each Camp for the purpose of ascertaining the condition of same.

Section 2: The use of ritualistic ceremonies in the conducting of regular Camp meetings is encouraged of all Camps.

Section 3: The initiation of candidates into the Order is encouraged to be done as per the Ritual of the Order at a regular Camp meeting. .

Section 4: Camps are encouraged to meet at least quarterly throughout the year in regular Ritual session.

ARTICLE XI – Department Camp-at-Large

Section 1: While applicants are encouraged to join Camps in their local areas, authorization is provided for the establishment of a Department Camp-at- Large within the Department of Tennessee to accommodate Brothers of the Order who do not reside within a reasonable distance of a local Camp.
Section 2: The Department Commander shall appoint a Department Camp-at- Large Coordinator for the Department Camp-at-Large. He will perform the duties generally associated with a Camp Secretary for this Camp. Applications for membership shall be directed to him and he shall accept or reject the same, keeping a record of such Brothers.
Section 3: All fees and dues collected by the Department Camp-at-Large Coordinator shall be forwarded to the Department Treasurer. The Department Treasurer shall maintain the funds or this Camp as a liability account in the General Fund of the Department. The Department Treasurer shall remit per capita payments based on the membership report of the Department Camp-at- Large Coordinator.

Section 4: Membership fees shall apply to Department Camp-at-Large Brothers in the same ‘manner as for Brothers in a local Camp. Annual dues for the Department Camp-at-Large shall be set yearly by the Department Council.

Section 5: All Brothers with National Membership-at-Large status within the boundaries of the Department of Tennessee shall be encouraged to transfer into a Camp within the Department of Tennessee.

ARTICLE XII – Associates

Section 1: Associates may be enrolled only into existing Camps within the Department pursuant to the Order’s C & R.

Section 2: The Associate applicant shall observe all procedures of application, membership, and dues structures as the Member applicant.

Section 3: A rejected applicant for Associate enrollment shall not be eligible to apply again for Associate enrollment until six (6) months have elapsed after such rejection.

Section 4:Associates will enjoy all of the privileges of membership including the right to vote at Camp and Department functions and the right to hold all offices at the Camp and Department level.

ARTICLE XIII – Elections and Installations

ARTICLE XIV – Amendments

Section 1: The Bylaws shall only be amended, altered, or added to by a two thirds vote of the Brothers present and entitled to vote at any annual Department Encampment.
Section 2: Any proposed amendment, alteration or addition to these Bylaws shall be printed” or typewritten and a copy sent to the Commander of each Camp at least sixty (60) days prior to the annual Department Encampment. The Camp shall take action on same and instruct their delegates accordingly.

Section 3: These Bylaws and any amendment, alterations, or additions thereto shall go into effect immediately after their adoption by the Department Encampment and approval by the Commander-in-Chief.

Section 4: All Bylaws heretofore adopted by the Department, of Tennessee are hereby repealed. .

ARTICLE XV – Ritualistic Equipment

Section 1: Camps are encouraged to secure appropriate ritualistic equipment and to use same in the conducting of Camp meetings.

Section 2: Camps are encouraged to provide at least three (3) flags. The first two flags shall be the United States Flag and the Tennessee State Flag. The third flag shall be blue bearing a gold badge of the Order no smaller than 8 x I0 inches centered with the names in gold lettering of the Sons of Union Veterans of the Civil War and the name and number of the Camp. The size of all three flags and poles, respectively, shall be the same. The fringe on all three flags shall be yellow.
Section 3: The Department is encouraged to provide at least three (3) flags. The first two flags shall be the United States and the State of Tennessee flag. The third flag shall be red bearing a gold badge of the Order no smaller than 8 X 10 inches centered with the names in gold lettering of the Sons of Union Veterans of the Civil War and the Department of Tennessee. The size of all three flags and poles, respectively, shall be the same. The fringe on all three flags shall be yellow.
Section 4: All flags of the Camps and/or the Department shall be displayed, if practicable, at all regular meetings of the respective body, at parades, and when ordered by the Department Commander. Section 5: All Camps and the Department shall make all efforts possible to secure and use the ritualistic equipment provided for in the C & R Ritual and Bylaws, including, but not limited to, station banners, ballot box, altar cloth, seals, badges, etc.

ARTICLE XVII – Discipline
Section 1: The Department Commander shall have jurisdiction over charges made against officers of the Department, except himself, and Camps within the Department Tennessee.
Section 2: Charges may be preferred for violation of obligation, violation of office, or doing anything tending to injure a Brother, Camp, Department or the Order of the Sons of Union Veterans of the Civil War. Such charges shall be filed in writing within a reasonable time of the alleged violation; a copy of same being delivered to the accused in a reasonable time before the hearing.
Section 3: Charges made against the Department Commander shall be addressed to the Department Council and sent to the Chairman. The Council may then appoint the Trial Commissioner and proceed with a hearing. In cases involving charges against the Department Commander, the Department Commander shall retain the right to ask that the hearing be convened by the Commander-In-Chief rather than by the Department Council.
Section 4: The provisions of the C & R regarding Discipline shall be observed by all levels within this Department.

ARTICLE XVIII – Sons of Veterans Reserve, Camp Guards and Chief of Staff
Section 1: The Department Commander may call upon the SVR Officer commanding within the Department and request the SVR to provide an appropriate appearance and military participation on behalf of the Department.
Section 2: The Senior Officer of any SVR unit existing within the Department, present at any Department function, shall assume overall command of the military aspects of the Department function. The senior officer of each Camp Guard participating in the Department function shall place himself and his Camp Guard under the command of the SVR Officer.
Section 3: Camps may maintain an independent Camp Guard under the Auspices of the Camp. Said Camp Guards shall not be governed by the Standard Operating procedures of the National Military Department, SVR, with the exception that SVR uniform regulations shall be observed by the Camp Guards. The highest ranking officer of any Camp Guard shall be Captain.
Section 4: Each member of any Camp Guard shall wear upon his kepi the insignia as adopted by the Department. (The Badge for the Department of Tennessee is as yet undetermined)
Section 5: The Department may call upon the various Camps and request that the Camps provide an appropriate appearance and military participation at a Department function.
Section 6: Each Camp with a Camp Guard may regulate the amount of dues for members of such a unit.
Section 7: There shall be no money paid out from the Department Treasury to any source expense or purpose for the SVR or any Camp Guard, unless it is so voted by a two-thirds vote of those present and entitled to vote at any annual Department Encampment.
Section 8: The Department Commander may appoint a Brother of the Department as Department Chief of Staff. Said Brother shall be familiar with both the 1860- 1865 United States Military Regulations and the Order’s Ritual.
Section 9: The Department Chief of Staff shall serve as the liaison between the Department and the SVR and Camp Guards within the Department.

ARTICLE XIX – Inclusion of Other Regulations
Section 1: Included herein by reference and made a part of these Bylaws are the following rules and regulations and any subsequent amendments or modifications thereto: Constitution and Regulations of the National Organization of the Sons of Union Veterans of the Civil War and Regulations and Standard Operating Procedures of the National Military Department of the Sons of Veterans Reserve.

ARTICLE XX – Department Encampment
Section 1: All Past Department Commanders, current and Past Camp Commanders, Department Officers, and Camp Delegates, or Camp Alternates serving in the absence of the Camp Delegates, to the Department of Tennessee Encampment, will register upon arrival at the Encampment with the Department Secretary and shall be considered registered and entitled to vote at the Department Encampment.
Section 2: Present and Past National Officers and Present and Past Department Officers from other Departments, who are not Brothers from Camps within the Department of Tennessee shall not be entitled to vote at a Department of Tennessee Encampment.
Section 3: Only one vote per person may be claimed on the basis of past offices held. Regardless of the number of Camp, Department and/or National offices, past or present, held by any registered Brother of the Department of Tennessee to the Department Encampment, he shall only be entitled to one vote on any issue to come before the Department Encampment.

ARTICLE XXI – Separation, Dissolution and Disposition of Assets
Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War.
Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six (6) months of disbandment or surrender of the Department Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided amongst its members.
Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.

ARTICLE XXII – Assignment of Camp ‘Numbers
Section 1: In accordance with the National Organizations C & R, the Department Commander will assign camp numbers to any new camps forming within the Department.

ARTICLE XXIII – Juniors and Junior Associates
Section 1: Camps within the Department of Tennessee may allow acceptance of Juniors and Junior Associates in compliance with the C & R. Juniors and Junior Associates will also be accepted as members of the Department’s Camp-at-Large. Juniors and Junior Associates will not pay Department or Camp dues.

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Department Officers – 2009

GAHuttick : 31-January-2009 19:39 : Encampment, Officers, Uncategorized

Commander:	Charles H. Engle, Jr., PDC
Senior Vice-Commander:	Samuel C. Gant, PCC
Junior Vice-Commander:	Douglas K. Fidler
Secretary/Treasurer:	Geoffrey C. Hintze, PDC
Department Council:	Tod Jenness PCC
	Kenneth V. Early, PDC
	Clyde Getman, PDC
Patriotic Instructor	George Andrew Huttick
Chaplain	Clyde Getman, PDC

Comments are closed

Department Officers – 2008

GAHuttick : 26-January-2008 19:30 : Encampment, Officers, Uncategorized

Commander:	Kenneth V. Early, PCC
Senior Vice-Commander:	Bill Bulter, PCC
Junior Vice-Commander:	Sam Gant
Secretary/Treasurer:	Tod Janness, PCC
Department Council:	John E. Anderson, PDC
	Geoffrey Hintze, PDC
	William S. Pearce, PDC

Comments are closed

Department Officers – 2007

GAHuttick : 27-January-2007 19:28 : Encampment, Officers, Uncategorized

Commander:	Geoffrey C. Hintze, PCC
Senior Vice-Commander:	Bill Bulter, PCC
Junior Vice-Commander:	Sam Gant
Secretary/Treasurer:	Tod Janness, PCC
Department Council:	John E. Anderson, PDC
	Shawn Atchley, PDC
	William S. Pearce, PDC
Patriotic Instructor	Charles Engle, Jr., PDC
Chaplain	John E. Anderson, PDC

Comments are closed

Department Officers – 2006

GAHuttick : 28-January-2006 19:23 : Encampment, Officers, Uncategorized

Commander:	Geoffrey C. Hintze, PCC
Senior Vice-Commander:	Joe Johnson
Junior Vice-Commander:	Sam Gant
Secretary/Treasurer:	Charles Engle Jr., PDC
Department Council:	John E. Anderson, PDC
	Shawn Atchley, PDC
	William S. Pearce, PDC
Patriotic Instructor	Carl E. Addison
Chaplain	Clyde Getman, PDC

Comments are closed

Department Officers – 2005

GAHuttick : 22-January-2005 00:00 : Encampment, Officers, Uncategorized

Commander:	Shawn Atchley, PCC
Senior Vice-Commander:	Geoffrey C. Hintze, PCC
Junior Vice-Commander:	Talbot Hackett
Secretary/Treasurer:	Charles Engle Jr., PDC
Department Council:	Charles Engle Jr., PDC
	William S. Pearce, PDC
Patriotic Instructor	Sam Gant
Chaplain	Clyde Getman, PDC
Grave Registration	William S. Pearce, PDC

Comments are closed

Deparment Officers – 2004

GAHuttick : 12-June-2004 19:09 : Encampment, Officers, Uncategorized

Commander:	William S. Pearce, PCC
Senior Vice-Commander:	Shawn Atchley, PCC
Junior Vice-Commander:	Geoffrey C. Hintze, PCC
Secretary/Treasurer:	Charles Engle Jr., PDC
Department Council:	Frank Harned, PDC
	Allan Howey, PDC
	Charles Engle, Jr., PDC
Patriotic Instructor	Charles Engle, Jr., PDC
Chaplain	John E. Anderson, PDC

Comments are closed

Department Officers – 2003

GAHuttick : 1-March-2003 19:03 : Encampment, Officers, Uncategorized

Commander:	Charles Engle, Jr. PCC
Senior Vice-Commander:	William S. Pearce, PCC
Junior Vice-Commander:	Shawn Atchley, PCC
Secretary/Treasurer:	Geoffrey C. Hintze, PCC
Department Council:	Allan W. Howey, PDC
	Clyde Getman, PDC

Comments are closed

Department Officers – 2002

GAHuttick : 1-March-2002 18:54 : Encampment, Officers, Uncategorized

Commander:	Allan W. Howey, PCC
Senior Vice-Commander:	Charles Engle, Jr.
Junior Vice-Commander:	Shawn Atchley, PCC
Secretary/Treasurer:	Steave Pearce
Department Council:	Frank Harned, PDC
	David E. Milam, PCC
	Clyde Getman, PDC
Chaplain	John E. Anderson, PDC
Patriotic Instructor	David D. Milam, PCC
Graves Registration Officer	Brian Hogan
Historian	Charles C. Yates, PDC

Comments are closed

Department Officers – 2001

GAHuttick : 1-January-2001 18:53 : Encampment, Officers, Uncategorized

Commander:	Clyde Getmaan, PCC
Senior Vice-Commander:	Allan W. Howey, PCC
Junior Vice-Commander:	Charles Engle, Jr.
Secretary/Treasurer:	Shawn Atchley, PCC
Department Council:	Frank Harned, PDC
	Allan F. Smith, PDC
	Robert Queen, PCC
Chaplain	John E. Anderson, PDC
Graves Registration Officer	David E. Milam, PCC
Historian	Charles C. Yates, PDC

Comments are closed

Department Officers – 2000

GAHuttick : 8-January-2000 18:40 : Encampment, Officers, Uncategorized

Commander:	Frank Harned, PCC
Senior Vice-Commander:	Clyde Getman, PCC
Junior Vice-Commander:	Allan Howey, PCC
Secretary/Treasurer:	Charles Engle, PCC
Department Council:	Allen F. Smith, PDC
	John E. Anderson, PDC

Chaplain	Shawn Atchley, CC

Comments are closed

Department Officers – 1999

GAHuttick : 29-January-1999 18:04 : Encampment, Officers, Uncategorized

4thEncamp Allen F. Smith, PCC; Commander
Frank Harned, PCC; Senior Vice Commander
Clyde Getman, PCC; Junior Vice Commander
Allan Howey, PCC; Secretary / Treasurer
John E. Anderson, PDC, Edward J. Duffel, PDC, Ralph Scott, CC; Department Council
Ralph Scott, CC; Patriotic Instructor
Shawn Atchley, CC; Chaplain
William Sheckleford; Historian
Barry Winn, Charles Engle; Graves Registration
Allen F. Smith, PCC, Edward J. Duffel, PDC, Robert Neyman, CC; Communications and Technology
Barry L. Spink; Color Bearer
Robert Neyman, CC; Guide
Charles C. Yates, PDC; Camp Organizer/Coordinator
Clyde Getman, PCC; Eagle Scout Coordinator

Comments are closed