Encampments

Draft Minutes – 25th Department of Tennessee Encampment

GAHuttick : 29-June-2020 00:38 : Encampment, Home Page, Uncategorized

Draft minutes are posted!

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2020 Department Encampment – Communications and Reports

GAHuttick : 23-June-2020 00:43 : Encampment, Home Page, Uncategorized

Communications Received:

Reports

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Department Order #7 – 2019-2020

GAHuttick : 9-June-2020 02:25 : Encampment, General Order, Home Page, Uncategorized

   
HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI
SONS OF UNION VETERANS OF THE CIVIL WAR
Roger A. Tenney, Commander
4960 Reeder School Road
Greenbrier, TN 37073
ratenney@comcast.net
615-406-2697
DEPARTMENT ORDER # 7, 2019-2020

These are extraordinary times. No one could have seen or predicted the events that have occurred in the first six months of this year. This has had an impact on each of us and on our order As every Brother in the Department should be aware, we have had to postpone our Department Encampment several times, and we are now to a point that we are running out of time.

Therefore, our 25th Department Encampment will be held as a virtual meeting on 25 June 2020, 6:30 p.m. CST. This will allow us to manage the business of the Department. Unfortunately, this will be a less personal meeting and, in many ways, will be limited from our normal scope.

     1. We will suspend using most of the ritual and ceremony that we would use in a live event.

     2. The following are the known matters of business that will be addressed.
          a. Approval of Minutes from the 24th Encampment
          b. Financial Report of the Department
          c. Resolution to release the three (3) Camps located in Alabama to become their own Department (details included in DEPARTMENT ORDER # 4, 2019-2020 (3))
          d. Proposed amendments to our By-Laws (details included in DEPARTMENT ORDER # 4, 2019-2020 (4), and “Department Encampment – Proposed Changes to the By-Laws”
          e. Election of Officers
          f. Installation of Officers
     
     3. Reports from the Camps and Staff Officers are to be provided in writing. These will be compiled and posted to the Department website by 21 June 2020. I order that the reports be sent to the Department Secretary no later than 19 June 2020. These will not be presented at the Encampment, unless required by stated business, but will be included in the Department minutes for the Encampment. I further order that a link to the reports be posted to the Department Facebook page, as well as sent to all Brothers of the Department with known email addresses.

     4. I order that all Camps provide to the Department Secretary a list of delegates for your Camp no later than 15 June 2020.

The foregoing Department Order is proclaimed this 8th Day of June in the year of our Lord Two Thousand and Twenty, and of the Independence of the United States of America the two hundred forty-third, in the town of Greenbrier, State of Tennessee

By order of: ROGER A. TENNEY
Department Commander

Attest:
George A. Huttick
Department Secretary – Treasurer

Comments are closed

Department Order 2019-2020 – 05

GAHuttick : 12-March-2020 21:48 : Encampment, General Order, Home Page, Uncategorized

   
HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI
SONS OF UNION VETERANS OF THE CIVIL WAR
Roger A. Tenney, Commander
4960 Reeder School Road
Greenbrier, TN 37073
ratenney@comcast.net
615-406-2697
DEPARTMENT ORDER # 5, 2019-2020

As the Brothers of the Department should know by now, there is an outbreak of a novel virus (COVID-19} that is impacting our country. This is a highly contagious virus and has been shown to have significant health issues for people who are over the age of fifty years. It has been attributed to many deaths world-wide and within our nation.

There have been many precautions that have been suggested by health care professionals. Most significantly they are encouraging avoiding large gatherings, and to maintain social distancing. Also, they are suggesting limiting travel to areas where known cases exist. All of these measures are to limit the chance that someone comes in contact with a carrier of the virus, surface they have touched, and then contract the virus themselves.

By the authority vested in me as Commander of the Department of Tennessee with Alabama and Mississippi, I am ordering the Department Encampment scheduled for 20-22 March 2020 to be postponed. This is being done out of concern for the health and welfare of our Brothers, our Camps, and the Department.

Brothers who made reservations at the hotel are responsible for cancelling their reservations.
The officers of the Department in conjunction with Fort Donelson Camp #62 will be working to set a new date for Encampment business. As this is a highly fluid situation, and there is no current forecast of when the pandemic will peak and subside in our nation, it is asked that the Brothers of the Department be patient as we attempt to solidify a new plan.

The foregoing Department Order is proclaimed this 12th Day of February in the year of our Lord Two Thousand and Twenty, and of the Independence of the United States of America the two hundred forty-third, in the town of Greenbrier, State of Tennessee

By order of: ROGER A. TENNEY
Department Commander
Attest:
George A. Huttick
Department Secretary – Treasurer

Comments are closed

Department Encampment – Proposed Changes to the By-Laws

GAHuttick : 25-February-2020 18:26 : Bylaws, Encampment
Subject: Department By-Laws – Proposed Changes to be resolved at Department Encampment 24 (2020)
Date: Sun, 12 Jan 2020 04:13:46 +0000 (UTC)
From: gahuttick@aim.com
To: bejonesii@bellsouth.net, sam@capp.org, jsims99@comcast.net, ghintze1@comcast.net, dkfidler@charter.net, danielt.girton@gmail.com, rfrex@yahoo.com, nicktnreb@gmail.com, chip@huffman-rice.com, ericalford@gmail.com, highgard1979@knology.net, jason.mcteer@gmail.com, county313@hotmail.com, horses319@comcast.net, howardpoarch@gmail.com, ratenney@comcast.net, mpdowns76@gmail.com, eric.alford@gmail.com, bruceabuehler@gmail.com, gahuttick@netscape.net

All,

As I do not know all the changes in the Camps regarding newly elected officers, I am sending this largely to the officers of note from 2019 and asking that you send it forward to your appropriate Camp Commanders, and Secretaries.
 
At the 22nd Department Encampment, the late Br. David McReynolds presented us with significant changes to the Department By-Laws.  These were sent as a singular change, and there were items that Brothers at the Encampment felt were appropriate and others that needed to be changed.  At the Encampment, we went through each change one-by-one approving, changing and rejecting as necessary.  As the records of the 22nd Department Encampment were lost, we do not know how we ended this task.
 
In the past year, we have had other needs that should be reflected in our by-laws based on circumstances that arose.

Our current by-laws may be found here: http://www.suvcwdepttn.org/?page_id=145

 
To resolve these, I propose that we discuss each of the following changes individually at the Department Encampment.  This will allow us to accept / accept with friendly amendment / reject as is the will of the Department.  There are some changes that we don’t have much say in, as they are required by National.  As noted above, I am sending this to you (as you are the last Camp Commander of Record) pursuant to ARTICLE XIV – Amendments Section 2: Any proposed amendment, alteration or addition to these Bylaws shall be printed” or typewritten and a copy sent to the Commander of each Camp at least sixty (60) days prior to the annual Department Encampment. The Camp shall take action on same and instruct their delegates accordingly.
 
Br. McReynold’s changes:
  1. Article IAdd the following language as paragraph 2
    The department is organized as an unincorporated association under the laws of the State of Tennessee. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code.

    Note: it is believed that this change was required by the National Organization

  2. Add the following as Article II and renumber the remaining Articles

    ARTICLE II – Activities not in furtherance of exempt purposes

    No part of the net earnings of any part of this unincorporated association shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the unincorporated association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)3 of the federal tax code. No substantial part of the activities of the unincorporated association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the unincorporated association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these by-laws, the unincorporated association shall not carry on any other activities not permitted to be carried on (a) by an unincorporated association exempt from federal income tax under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future Federal tax code, or (b) by an unincorporated association, contributions to which are deductible under section 170(c)2 of the Internal Revenue Code, or the corresponding section of any future federal tax code.

    Note: it is believed that this change was required by the National Organization

  3. Existing Article VI (Br. McReynold’s Article VII)

    Change Section 1 as noted in red:

    Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the morning of the first day of the Department Encampment at nine o’clock a.m. (9:00 a.m.) for the purpose of an full audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.

    Note: no context was given for this change

  4. Existing Article VIII (Br. McReynold’s Article IX)

    Change Section 4 as noted in red:

    Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons, Life Members, and Juniors.

  5. Existing Article XVI (Br. McReynold’s Article XVII)

    Change Section 2 as noted in red:

    Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Charles Henry Engle, Jr. Award of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate and/or other appropriate symbol of the award presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.

    Note: Renaming the award was approved at the 21st Encampment of the Department of Tennessee; 20 Feb 2016. The minutes show that the award was to be named “the Charles Henry Engle, Jr. Award of Appreciation” This reference is only to complete the action proposed at that time was not changed in the by-laws

  6. Existing Article XXI (Br. McReynold’s Article XXII)

    Change entire section as follows:

    ARTICLE XXII – Separation, Dissolution and Disposition of Assets

    Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War.
    Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six (6) months of disbandment or surrender of the Department Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided amongst its members.
    Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.
    ARTICLE XXII – Separation, Dissolution and Disposition of Assets
    Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War, an organization exempt from taxes under section 501(c)3 of the Internal Revenue Code.
    Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War, as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six months of disbandment or surrender of the Camp Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided among its members.
    Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War, no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.
    Section 4: Notwithstanding the above language, upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)3 of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose.
    Note: it is believed that this change was required by the National Organization

  7. Existing Article XXIII (Br. McReynold’s Article XXIV)
    Change entire article as follows:

    ARTICLE XXIV – Juniors and Junior Associates
    Section 1: Camps within the Department of Tennessee may allow acceptance of Juniors and Junior Associates in compliance with the C & R. Juniors and Junior Associates will also be accepted as members of the Department’s Camp-at-Large. Juniors and Junior Associates will not pay Department or Camp dues.
    ARTICLE XXIV – Juniors and Junior Associates

    Section 1: All Brothers under the age of 18 years of age should be accompanied by a parent or person designated as a Guardian (Grandfather or Grandmother, Brother or Sister over the age of 18 years, or Aunt or Uncle) when participating in ANY SUVCW activity. Any parent or guardian attending a business meeting of the department shall not be permitted to participate in the activities of such meeting.

    Section 2: At no time will a non-related Brother be permitted “one on one” contact with a Brother under the age of 18. Any interaction with a Brother under the age of 18 must always include at least two (2) Brothers over the age of 18. It is preferable that juniors and junior associates participate in “public” events and activities, whenever possible, to avoid the need for private contact between a Brother under the age of 18 and an unrelated Brother over the age of 18.

    Section 3: Any Brother who witnesses or suspects, in good faith, any type of physical, mental or sexual abuse of any member under the age of 18 will immediately report such suspicion to local authorities first and then the local Camp and Department Commanders immediately thereafter.

    Section 4: Every Brother over the age of 18 who may have contact with a Brother under the age of 18 should complete training related to protecting children from abuse of any type.  Free training is available from the Boy Scouts of America at http://www-myscouting-org. You will need to create an account, then select the Training, then choose the Youth Protection Training. It takes about 30 minutes to complete. Upon completion, you will be able to print a certificate along with a wallet-size certification card which is good for a period of two (2) years. While this training is not a requirement, it is highly suggested that it is completed to be used as a tool to protect our youth and Brothers.
    Section 5: Ultimately, all Brothers must comply with all applicable local and State laws pertaining to child abuse.

    Note: it is believed that this change was required by the National Organization
    Note further: I believe there was a friendly amendment to either change the web address to current or remove it altogether as it is not currently active.  Current site is my.scouting.org

The following are changes that I proposed prior to the same encampment, yet these were not acted on.

  1. Existing Article IV (Br. McReynold’s Article V)Add section the following as Section 3 and renumber following sections:

    Section 3: It shall be the duty of the Department Secretary to issue a draft of the minutes of the Departmental Encampment to the elected and appointed officers of the Department, all Camp Commanders, and all Brothers in attendance at the Departmental Encampment within 30 days of the formal conclusion of the Departmental Encampment. This draft may be issued either electronically or by United States postal service.

    Note: This has been an annual motion for the past several years. Recommend codifying it to reduce the need to repeat every year. Basically, we would only have to fill all Delegate spots at Encampment (i.e. have a list of names…)

  2. Existing Article III (Br. McReynold’s Article IV)Modify the section 6 as noted in Green:

    Section 6: Pursuant to the C & R a sufficient number of Brothers of the Department of Tennessee shall be elected as Delegates  and Alternates to attend and represent the Department of Tennessee at the Annual National Encampment of the Order. All other Brothers in good standing at time of the Annual National Encampment may serve as alternates should an elected Delegate not be able to attend. If there are more willing Alternates than openings, the Department Commander shall determine which Brothers will be the Alternate(s). Said election shall occur at the Annual Department Encampment.

    Note: This has been an annual motion for the past several years. Recommend codifying it to reduce the need to repeat every year. Basically, we would only have to fill all Delegate spots at Encampment (i.e. have a list of names…)

Proposed changes based on the challenges we have faced this year:
  1. Existing Article III (Br. McReynold’s Article IV)Modify the Article sections as noted in purple.

    ARTICLE III – Officers and their Duties

    Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, a  Secretary, and a Treasure  Secretary/Treasurer and an Assistant Secretary/Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, Secretary, or  Treasurer  Secretary/Treasurer,or Assistant Secretary/Treasurer shall not serve on the Department Council. If willing to server, the most recent Past Department Commander shall join the Department Council. The same member may hold the office of Department Secretary and the office of Department Treasurer simultaneously The above named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.

    Section 5: All officers of the Department (elected and appointed) shall upon their retirement from office turn over to their successor all property of the Department within ten (10) days after leaving office., with the exception of the physical Department financial records, checkbooks, and other accounts which shall be transferred at the Department Encampment.

    Add the following Section

    Section 7. The Department Secretary/Treasurer shall ensure that following individuals have signatory access to the Department Accounts:  the Council member who has most recently joined the Council of Administration and the Assistant Secretary/Treasurer within four (4) business weeks of assuming office.  Copies of the details of Department accounts including Banking Institution, account numbers, etc. shall be provided to everyone having signatory access as well as the Department Commander.

    Note: Having a Secretary/Treasurer will alleviate confusion of which paperwork goes to which officer, and eliminate the amount of postal mail that needs to transfer across the Department and Nationally.  Many National forms require the signature of the Department Secretary and Department Treasurer.

    Note: An Assistant Secretary/Treasurer builds capability within the organization, and protects our financial processes if there is an sudden absence or restriction on the Secretary/Treasurer.

    Note: There is evidence that the Department financial documents were not transferred to a Department Treasurer in the past.

    Note: The Department Commander is not granted signatory access to the accounts to maintain separation of powers.

    Note: Traditionally, as a Department Commander steps down, we have asked them to be on the Council, the change reflects our tradition and practice

  2. Existing ARTICLES V – BondsRemove the entire Article

    Section 1: The Department Treasurer shall, within fifteen (15) days from the date of his installation furnish a bond in an amount to be fixed by the Department Council which sum shall not be less than one thousand dollars ($1000), for the faithful performance of his duties, and a just accounting for all funds and property of the Department that may come into his hands, said bonds to be taken in the name of the Department of Tennessee, Sons of Union Veterans of the Civil War and to be held in trust for the Department of Tennessee.

    Section 2: The bond shall be taken in a reliable surety company, authorized to conduct and conducting business in the state in which the treasurer resides, and shall be paid out of the funds of the Department of Tennessee.

    Note: With modern banking process, and the reality that we have always had multiple persons with signatory responsibility, we would either have to bond everyone with signatory responsibility or limit access to just the Secretary/Treasurer.  I can find no evidence that we have actually bonded anyone in the past several cycles (although, there is so much unknown, that it is likely that we did much further in the past).

I am available for questions or further clarifications prior to Department Encampment.
In Fraternity, Loyalty, and Charity,
George Andrew Huttick
Secretary/Treasurer
Department of Tennessee (with Alabama and Mississippi)
Sons of Union Veterans of the Civil War
Comments are closed

Department Order 2019-2020 – 04

GAHuttick : 25-February-2020 18:11 : Encampment, General Order, Home Page, Uncategorized

   
HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI
SONS OF UNION VETERANS OF THE CIVIL WAR
Roger A. Tenney, Commander
4960 Reeder School Road
Greenbrier, TN 37073
ratenney@comcast.net
615-406-2697
DEPARTMENT ORDER # 4, 2019-2020

By the authority vested in me as Commander of the Department of Tennessee with Alabama and Mississippi,

The following are reminders for our upcoming Department Encampment:

  1. Our 25th Department Encampment will be held next month, March 20th-22nd, 2020, at the Fort Negley in Nashville, Tennessee. All Brothers are reminded that group rates for the hotel are good through March 6rh 2020, and that the Encampment Registration Form should be submitted to Scott Holmes, Treasurer, Fort Donelson Camp #62 as instructed in the previously issued Department Order # 3, 2019-2020.
  2. The order of business for the day:
      • 8:30 am Department Council Meeting
      • 8:30 am – 9:30 am – Meet and Greet
      • 9:30 am – 12:00 pm – Department Meeting
      • 12:00 pm – 1:30 pm Lunch
      • 1:30 pm – 3:30 pm Department Meeting
  3. As a Resolution has been proposed by Pvt. Richard Taylor, Camp 53, MG James H. Wilson, Camp 1 , MG John T. Croxton, Camp 17 to become a new Department, I am instructing the Department Secretary to post the Resolution to the Department website. Further, I am instructing that this resolution be sent to the known Camp Commanders and their officers for review and consideration by their Camps. As required by Chapter II Article I section 5 of the SUVCW C&R, this resolution requires a super majority vote by the Camps for the petition to create a new Department move forward. Unlike most actions of our Department, this vote will be taken by Camp representative and not the individual members of the Department Encampment. I am strongly encouraging all Camps to send at least one member in good standing to represent the will of the Camp on this matter. As there are nine Camps in the Department, we need the voice of every Camp in this matter, and at least six Camps in good standing in attendance and agreement to address the resolution
  4. Proposed changes to our Department By-Laws have been previously issued to all Camps in compliance with our existing by-laws. Many of these changes were acted upon during the 23rd Department Encampment yet that record was lost during some transitions. Additional changes are requested to address some of the struggles our Department has faced this year. I am instructing t the Department Secretary to post the proposed changes to the Department website. Further,I am instructing that this proposed changes be reissued to the known Camp Commanders and their officers for review and consideration by their Camps,.
  5. All reports of elected and appointed officers should be submitted to the Department Secretary with a copy to the Department Commander ON OR BEFORE March 7th 2020. Reports may be submitted electronically.
  6. All reports of Camps should be submitted to the Department Secretary with a copy to the Department Commander ON OR BEFORE March 7th 2020. Reports may be submitted electronically.
    1. The report shall include a current copy of the Camp roster indicating which brothers are in good standing
    2. I am instructing the Department Secretary to send copy of current Camp Rosters provide by the National Organization SUVCW to all known Camp Commanders and Camp Secretaries. ON OR BEFORE March 1st 2020.

The foregoing Department Order is proclaimed this 25th Day of February in the year of our Lord Two Thousand and Twenty, and of the Independence of the United States of America the two hundred forty-third, in the town of Greenbrier, State of Tennessee

By order of: ROGER A. TENNEY
Department Commander
Attest:
George A. Huttick
Department Secretary – Treasurer

ENCAMPMENT REGISTRATION FORM

Comments are closed

Department Order 2019-2020 – 03

GAHuttick : 7-February-2020 02:17 : Encampment, General Order, Home Page, Uncategorized

   
HEADQUARTERS OF THE DEPARTMENT COMMANDER
DEPARTMENT OF TENNESSEE WITH ALABAMA AND MISSISSIPPI
SONS OF UNION VETERANS OF THE CIVIL WAR
Roger A. Tenney, Commander
4960 Reeder School Road
Greenbrier, TN 37073
ratenney@comcast.net
615-406-2697
DEPARTMENT ORDER # 3, 2019-2020

By the authority vested in me as Commander of the Department of Tennessee with Alabama and Mississippi,

1. The 25th Encampment of the Department of Tennessee with Alabama and Mississippi, Sons of Union Veterans of the Civil War will be held March 20th-22nd, 2020, at the Fort Negley in Nashville, Tennessee. A business meeting is scheduled for 9:00 am on Saturday, March 21, 2020, which will be conducted under Robert’s Rules of Order. The business session will follow the Order of Business for Department Encampments in the Ritual and Ceremonies, Sons of Union Veterans of the Civil War Blue Book.

  1. The contact information for the hotel is as follows:

    Courtyard by Marriott – Nashville Brentwood
    103 East Park Drive
    Brentwood, TN 37027
    Phone: (615) 371-9200

  2. It is recommended that you reserve your room early and directly with the hotel, and to identify themselves as part of the SUVCW Department group staying at the Courtyard Nashville Brentwood, located at 103 East Park Drive, Brentwood, TN 37027 for our Group Rate of $109 plus tax per night. The deadline for the discount rate is Friday, March 6, 2020 at 5:00 PM EST.
  3. The encampment registration fee has been set at $25. Please be sure to submit your Encampment Registration Form along with your check payable to: “Fort Donelson Camp #62” by mail to:

    Scott W. Holmes – SUVCW
    1037 Whitehall Dr
    Franklin, TN 37069

  4. Lunch will be catered courtesy of Wendell Smith’s Restaurant [http://www.wendellsmithsrestaurant.net/]. Luncheon tickets will be $15 per person payable with your registration.
  5. Tours of Fort Negley and other Middle Tennessee Civil War Sites will be available at 4:00 PM CST on Friday, March 20th, dependent on Registrants level of interest as indicated on Registration Form.
  6. Any Questions or concerns can be addressed to:

    Chip Huffman, Commander, Fort Donelson Camp #62 Chip@Huffman-Rice.com (615) 337-8030

By order of: ROGER A. TENNEY
Department Commander
Attest:
George A. Huttick
Department Secretary – Treasurer

ENCAMPMENT REGISTRATION FORM

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Department Encampment 2020

GAHuttick : 24-January-2020 03:08 : Encampment, Home Page, Uncategorized

Save the Date!!! 20-22 March 2020 – Department Encampment!

More information SOON!!!!

Comments are closed

Department Officers – 2018

GAHuttick : 29-April-2018 21:46 : Encampment, Home Page, Officers, Uncategorized

Commander: Ben Block Jones II, PCC
Senior Vice-Commander: Roger Tenney, CC
Junior Vice-Commander: Dave DuBrucq, PCC
Secretary: Craig Brown, PDC
Treasurer: Geoffrey Hintze, PDC
Department Council: Carl E. Addison
David H. McReynolds, PDC
Gary M. Burke
Chaplain Clyde Getman, PDC
Patriotic Instructor Carl E. Addison
Civil War Memorials Officer David DuBrucq, CC
Historian Clyde Getman, PDC
Graves Registration Officer Richard Holmes
Eagle Scout Coordinator Nick Norwood
ROTC Coordinator Nick Norwood
Signals Officer George A. Huttick
Comments are closed

Deparment Encampment – Photos!

GAHuttick : 29-April-2018 21:15 : Encampment, Home Page, Uncategorized

Comments are closed

23rd Department Encampment – PreRegistration Update

GAHuttick : 12-November-2017 22:19 : Encampment, Uncategorized

Updated Pre-Registration Form!

http://www.suvcwdepttn.org/wp-content/uploads/2017/11/2018DepartmentEncampmentPreRegistrationForm.pdf

Comments are closed

23rd Department Encampment

GAHuttick : 4-September-2017 19:58 : Encampment, Home Page, Uncategorized

East Tennessee and the Major William A. McTeer Camp No. 39
Welcomes
The Department of Tennessee
Sons of Union Veterans of the Civil War
to its
23rd Annual Encampment
Saturday, 7 April 2018

Before you know it, the time will be upon us for the Annual Encampment for our Department.  The McTeer Camp is already hard at work in planning the event and wants to share some news with the other Camps.  We want to make this event something every member in our Department “wants” to attend and can attend.  Pre-registration has started and includes many options for the attendee.  A bifold brochure and a simple pre-registration from have been produced. Those who pre-register by October 31st will receive a very special gift in addition to a gift that will be given to all who pre-register.  Because we are planning a special encampment, we will ask for everyone to send in their pre-registration as soon as possible so planning may proceed in a timely fashion.

The host hotel is the Courtyard by Marriott conveniently located just off Alcoa/Airport Highway at 141 Furrow Way, Aloca, TN 37701.  The rate is 99 per night but we encourage you to check www.marrriott.com as specials come up routinely.  The rate will be good both Friday and Saturday nights for those coming in from far distances.  As such, members may stay at the hotel either Friday or Saturday or both nights as they so choose.

The McTeer Camp will host a “Welcome Party” on Friday evening at the host hotel.  It will be a chance to start off the weekend with a good dose of Fraternity, Charity and Loyalty – getting to know one another and sharing clever ideas about the SUVCW, our Camps and our Department.

We plan to have the business meeting, election of officers and lunch at the nearby air force base with the hope that we can be finished early in the afternoon so that we may depart from our host hotel for an approximately three hour guided bus tour of local Union Civil War sites.  Included will be the recently redone Fort Dickerson park, the Knoxville National Cemetery, a drive-through of the Fort Sanders area and many other meaningful sites.  We want as many as possible to participate and we will be gathering a small fee ($15 for those who pre-register by November 30th).

We also have some really great Early Bird Special pricing on pre-registrations including the Meeting/Tour/Banquet at only $49 per person and the Meeting/Tour at only $20 person.  This pricing is only good for pre-registrations received by 31 October 2017!

During the business meeting and/or the banquet of the Encampment, we intend to present several awards.  The Department will give out awards first in accordance with the bylaws:

ARTICLE XVI – Awards
Section 1: Authorization for two Department membership awards is provided. The Department may confer an award upon the Camp within the Department of Tennessee that initiates the most new Brothers during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Corporal William H. Bell Membership Award. The Department may also confer an award upon the Camp within the Department of Tennessee that demonstrated the largest percentage of growth during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Private Henry Hoover Membership Award.
Section 2:  Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Certificate of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee.  Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment.  Recipients of the award shall be publicly announced and a certificate presented at the annual Department of Tennessee Encampment.  No more than three (3) recipients shall be selected for the award in any one year.

Per National Policy we also shall award the following:

The Doctor Mary Edwards Walker Award – This award may be presented by the Commander-in-Chief or a Department Commander to a female member of one of the Allied Orders in recognition of and appreciation for her outstanding service to the SUVCW.  At the National level, she must be recommended by a Past Department Commander, Past Commander-in-Chief, the Commander-in-Chief, or an elected National Officer.  At the Department level, she must be recommended by a Past Camp Commander, Past Department Commander, Past Commander-in-Chief or the Department Commander.

  1. The Commander-in-Chief may present up to three awards in any one year. A Department Commander may present up to two awards in any one year. It is not mandatory for either the Commander-in-Chief or a Department Commander to present this award.
  2. The medal shall be gold in color. The obverse bears a portrait of Doctor Mary Edwards Walker wearing a Medal of Honor within a raised bordure bearing the inscription “Doctor Mary Edwards Walker Medal” above and SUVCW below, separated by stars. The reverse of the medal will be inscribed as follows: “Awarded in grateful appreciation for service to the Sons of Union Veterans of the Civil War.” (Note: the reverse also bears the copyright © 2011 SUVCW)
  3. The medal shall be suspended from a neck ribbon, gold in color for national awards made by the Commander-in-Chief, and dark red for awards made by a Department Commander. The medal is accompanied by a certificate which should be presented with the medal. The medal may be presented in accordance with the ceremony in the   “Ritual & Ceremonials.”

The Department also intends to recognize at the Department Encampment, the Camp who voluntarily raises the most money per member toward the possible hosting of a future National Encampment.

Finally, the Department Commander, with the input of the Camp Commanders and other Department Officers, intends to make several other awards based on nominations submitted no later than November 30, 2017.  These awards are meant to recognize the Department’s most outstanding camp, most outstanding Brother, most outstanding newsletter and most outstanding web site.  Nominations may be made by letter to the Department Commander with a one-page citation stating the reasons why the person or entity should receive the award.

After the guided bus tour, we hope to get together Saturday evening for a Department Banquet which is dependent on getting enough pre-registrations for this event by 31 January 2018.  If not, we will host an informal get together for those interested at the host hotel.

We are also very fortunate to have Dr. Aaron Astor of Maryville College as our event speaker and tour commentator. Dr. Astor is Associate Professor of History at Maryville College in Maryville, Tennessee. He is the author of the book, Rebels on the Border: Civil War, Emancipation and the Reconstruction of Kentucky and Missouri, 1860-1872, published in 2012 and The Civil War Along Tennessee’s Cumberland Plateau released in May 2015.  He has also written eleven articles for the award-winning New York Times Disunion series, addressing such topics as guerrilla warfare, battles and campaigns in the Western Theater, popular politics, emancipation and race, and regional identity in the Appalachian South.  He is currently working on a book project that explores the 1860 Presidential election as a grassroots phenomenon from the perspective of four distinct American communities. At Maryville College, Dr. Astor teaches a variety of courses on United States history, from Colonial America to the present.   He also participates in numerous historic preservation groups across Tennessee, including serving on the Board of the Tennessee Civil War Preservation Association and the East Tennessee Civil War Alliance.  His books will be available for sale at the Encampment for those who are interested.  And also as Door Prizes!

I think you can see that the McTeer Camp intends to host a first-class Department Encampment.  We need Camp Commanders to start sharing this information with their Camps and promoting attendance now.  This will be a Department Encampment you will not want to miss.  We need to start getting preliminary attendance numbers ASAP.  Let us know how we might make it even better.

Max Renfro
Commander, Major William A. McTeer Camp No. 39

David McReynolds
Commander, Department of Tennessee (with Alabama and Mississippi)

Registration Form
Registration BiFold

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23rd Departmental Encampment

GAHuttick : 28-June-2017 23:44 : Encampment, Uncategorized

East Tennessee and the Major William A. McTeer Camp No. 39
Welcomes
The Department of Tennessee (with Alabama and Mississippi)
Sons of Union Veterans of the Civil War
To its
Annual Encampment
Mid-February to Mid-March 2018 (Final Date TBD)

Before you know it, the time will be upon us for the Annual Encampment for our Department. The McTeer Camp is already hard at work in planning the event and wants to share some news with the other Camps. We want to make this event something every member in our Department “wants” to attend and can attend. We anticipate a “Registration Fee” of $10. Those who pre-register will receive a “significant” gift. Because we are planning a special encampment, we will ask for pre-registration to end by November 30th.
We are negotiating for a “host hotel” on Alcoa/Airport Highway such as the Courtyard by Marriott or similar accommodations at a rate of $89 – 99 per night. The rate will be good both Friday and Saturday nights for those coming in from far distances. As such, members may stay at the hotel either Friday or Saturday or both nights as they so choose.

The McTeer Camp will host a “Welcome Party” on Friday evening at the host hotel. It will be a chance to start off the weekend with a good dose of Fraternity, Charity and Loyalty – getting to know one another and sharing clever ideas about the SUVCW, our Camps and our Department.

We plan to have the business meeting, election of officers and lunch at the nearby air force base with the hope that we can be finished early in the afternoon so that we may depart upon an approximately three hour guided bus tour of local Union Civil War sites. Included will be the recently redone Fort Dickerson park, the Knoxville National Cemetery, a drive-through of the Fort Sanders area and many other meaningful historical sites. We want as many as possible to participate and we will be gathering a small fee ($10-$15) and nailing down who wants to come with pre-registration.

During the business meeting of the Encampment (or at dinner Saturday evening), we intend to present several awards. The Department will give out awards first in accordance with the bylaws:

ARTICLE XVI – Awards
Section 1: Authorization for two Department membership awards is provided. The Department may confer an award upon the Camp within the Department of Tennessee that initiates the most new Brothers during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Corporal William H. Bell Membership Award. The Department may also confer an award upon the Camp within the Department of Tennessee that demonstrated the largest percentage of growth during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Private Henry Hoover Membership Award.

Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Certificate of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.
Per National Policy we also shall award the following:
The Doctor Mary Edwards Walker Award – This award may be presented by the Commander-in-Chief or a Department Commander to a female member of one of the Allied Orders in recognition of and appreciation for her outstanding service to the SUVCW. At the National level, she must be recommended by a Past Department Commander, Past Commander-in-Chief, the Commander-in-Chief, or an elected National Officer. At the Department level, she must be recommended by a Past Camp Commander, Past Department Commander, Past Commander-in-Chief or the Department Commander.
a. The Commander-in-Chief may present up to three awards in any one year. A Department Commander may present up to two awards in any one year. It is not mandatory for either the Commander-in-Chief or a Department Commander to present this award.
b. The medal shall be gold in color. The obverse bears a portrait of Doctor Mary Edwards Walker wearing a Medal of Honor within a raised bordure bearing the inscription “Doctor Mary Edwards Walker Medal” above and SUVCW below, separated by stars. The reverse of the medal will be inscribed as follows: “Awarded in grateful appreciation for service to the Sons of Union Veterans of the Civil War.” (Note: the reverse also bears the copyright © 2011 SUVCW)
c. The medal shall be suspended from a neck ribbon, gold in color for national awards made by the Commander-in-Chief, and dark red for awards made by a Department Commander. The medal is accompanied by a certificate which should be presented with the medal. The medal may be presented in accordance with the ceremony in the “Ritual & Ceremonials.”

The Department also intends to recognize at the Department Encampment, the Camp who voluntarily raises the most money per member toward the possible hosting of a future National Encampment.¹

Finally, the Department Commander, with the input of the Camp Commanders and other Department Officers, intends to make several other awards based on nominations submitted no later than November 30, 2017. These awards are meant to recognize the Department’s most outstanding camp, most outstanding Brother, most outstanding newsletter and most outstanding web site. Nominations may be made by letter to the Department Commander with a one page citation stating the reasons why the person or entity should receive the award.
After the guided bus tour, we intend to get together Saturday evening for what might range from an informal dinner at a close-by restaurant to a Department Encampment banquet with a noted speaker. With so many nearby colleges and universities, we have a multitude of entertaining speakers. What we have will be based on the Department members’ interest. Any of our events will be at the lowest cost possible.

Afterwards, an informal get together for those interested at the host hotel.

I think you can see that the McTeer Camp intends to host a first-class Department Encampment. We need Camp Commanders to start sharing this information with their Camps and promoting attendance now. We will nail down the date very soon as well as the host hotel and final pricing. This will be a Department Encampment you will not want to miss. We need to start getting preliminary attendance numbers ASAP. Let us know how we might make it even better.

Max Renfro
Commander, Major William A. McTeer Camp No. 39
David McReynolds
Commander, Department of Tennessee

¹Editor Note:  A form has been provided to assist with the gathering of funds for a potential National Encampment hosted by our Department.  The form with instructions may be found here: http://www.suvcwdepttn.org/wp-content/uploads/2017/06/Host-National-Encampment-Donation-Form.pdf

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Department Encampment – Map

GAHuttick : 11-February-2017 00:17 : Encampment, Home Page, Uncategorized

All, with the Department Encampment upon us.  We thought it would be a good idea to post a map/directions from the hotel to the Heritage Center.

There are many ways to get around Murfreesboro, but the route with the fewest turns is shown above.

Hotel: 1453 Silohill Lane, Murfreesboro, TN
Heritage Center: 225 West College St., Murfreesboro, TN

1. Depart Silohill Ln toward Medical Center Pkwy                                                             456 ft
2. Turn right onto Medical Center Pkwy Pass Thornton Oil on the left in 0.3 mi                 3.7 mi
3. Road name changes to W Lokey Ave                                                                             0.2 mi
4. Turn right onto N Maple St                                                                                             0.6 mi
5. Turn right onto W College S                                                                                           285 ft
6. Arrive at W College St

The last intersection is N Maple St If you reach N Walnut St , you’ve gone too far

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Department Encampment

GAHuttick : 5-February-2017 22:56 : Encampment, Home Page, Uncategorized

TO ALL DEPARTMENT OF TENNESSEE BROTHERS

Registration for the March, 2017 Department Encampment has been rather slow to date, please get it to Brother David DuBrucq as soon as possible.  Please note, those who pre-register will have a special gift waiting for them at the Murfreesboro meeting.

 

Michael Downs, Department Commander

 


REGISTRATION FORM


 

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Encampment Information – UPDATE!

GAHuttick : 28-January-2017 03:26 : Encampment, Home Page, Uncategorized

Encampment Information
Department of Tennessee

UPDATED INFORMATION
27 Jan 2017

  1. The Department Encampment will be held on Saturday, March 4, 2017
  2. In Murfreesboro, Tennessee (the location of the 1862-63 Battle of Stones River)
    The Heritage Center, 225 West College Street, Murfreesboro TN
  3. Contact information:
    Dave DuBrucq (in Murfreesboro)
    H: 629-201-8487, C: 6155251589
    Email: sockettuem@att.net
    Or:
    Michael Downs (in Knoxville)
    C: 574-210-9267
    Email: mpdowns76@gmail.com
  4. Holiday Inn Murfreesboro
    1453 Silohill Lane
    Murfreesboro, TN 37129
    www.holidayinn.com/murfreesboro
    615-751-5300
    Booking info: a double queen is $119.00 a night, mention you are with the Sons of Union Veterans and use code UCV
  5. Nashville airport is the closest
  6. If you are flying in there probably WILL NOT be anyone available to pick you up, your best bet is to plan on renting a car (there is a shuttle from the airport that does stop in Murfreesboro)

REGISTRATION FORM


 

Comments are closed

21st Department of Tennessee Encampment (DRAFT MINUTES)

GAHuttick : 2-March-2016 00:00 : Encampment, Home Page, Uncategorized

21st Department of Tennessee Encampment
20 February 2016

Commander Michael Downs declared the 21st Encampment of the Department of Tennessee open.  Secretary Geoffrey Hintze, PDC called the roll of the officers.  Absent were Senior Vice Commander Roger Tenney and Patriotic Instructor Eddie Evans.  Commander Downs introduced our guests – Mark Day, Junior Vice Commander-in-Chief from Virginia,  U. S. Grant (Dr. Kurt Fields), the Encampment’s host – Joe Burns and Cindy McReynolds.

The National Junior Vice Commander-in-Chief, Mark Day, traveled from his home in Virginia to spend the day with us.  He also discussed the health of our National Commander-in Chief Eugene Mortoff, who recently suffered a stroke.  It would seem that a full recovery is expected.  Brother Day also presented the latest status report concerning the Banner magazine and told us we should be expecting a copy to arrive soon. We also had a very special guest when General U. S.  Grant (Dr. Curt Fields) made a presentation to the membership.

The Camps gave their reports as follows:

  • Sultana #1 (See Attachment 1)
  • Major General James H. Wilson Camp #1(See Attachment 2)
  • Major William A. McTeer Camp #39(See Attachment #3)
  • Richard Taylor Camp #53(See Attachment #4)
  • Fort Donelson Camp #62 (no written report).

The Officers gave their reports as follows:

  • Commander (See Attachment 5)
  • Junior Vice Commander (See Attachment 6)
  • Secretary/Treasurer (See Attachment 7)
  • Signals Officer (See Attachment 8)

Several “Certificate of Commendations” were handed out to members for outstanding service over the past year.  These included one to Brother Ben Jones for his overall organizational abilities in making the Encampment a success, Brother Sam Gant for his efforts in the preservation of the Franklin Battlefield and Brother Geoffrey Hintze for his work as our Secretary – Treasurer. Special recognition was given to the McTeer Camp and its Commander, David McReynolds, for their excellent work leading them to being awarded the Abraham Lincoln Commander-in Chief’s Award at the 2015 National Encampment. Brother Doug Fidler, also of the McTeer Camp, was presented the Grant Cup for his excellence in recruiting.

With the death of PDC Charles Henry Engle, Jr,, the Department of Tennessee, a number of Camps within the Department of Tennessee and a number of Brothers donated to the SUVCW Charitable Foundation in memory of Brother Engle.  Certificates from the SUVCW Charitable Foundation were awarded to The Department of Tennessee, Fort Donelson Camp 62, Missionary Ridge Camp 63, Army of the Tennessee Camp 64, Brother Ted Sheldon and Brother Geoffrey Hintze.

Old Business:

The Central Regions Association meeting that will be held on September 30th and October 1st, 2016 in the Franklin – Fort Negley area.  Commander Downs asked for the Department’s support in making the meeting a success while suggesting that their web site be checked for updates.

New Business:

A discussion concerning a change in the name of the Department was made.  A motion was made to form a committee to report back before the next Encampment.  The motion passed.

Before he died, Charles Engle, Jr. proposed that the Department look into hosting a National Encampment.  However if it is decided to make an offer sometime in the future we will need, on hand, at least $2500.00 “seed money” to get the event going although, we were led to believe, this would be reimbursed to us after a final accounting of our expenses by the National organization. What is needed is some creative thinking about a good fundraiser if it is decided to pursue this idea. Brother George Huttick, our Signals Officers, explained to those in attendance why our presence on the World Wide Web is needed to be upgraded.  A motion was made to form a committee to study the feasibility of hosting a National Encampment.  The motion passed.  The committee  members will be Michael Downs, Geoffrey Hintze, David McReynolds and Ben Jones.  Commander Downs will be chairman.  Brother Huttick made a motion to “Provide for a virtual special meeting in 2016 if required to address any needs of the committee exploring a National Encampment bid”.  The motion passed.

As Department Signals Officer, Brother Huttick made two other motions.

Motion 1

Grant permission to the Signals Officer  to overhaul the Department website. The changes to be made will include:

  • Reducing the number of pages
  • Removing old media content that is dead(not visited)
  • Providing for others to be able to easily post to the site
  • Developing ‘job aids’ to be used for training successors for maintaining the site.

Motion 2

Create a Department of Tennessee instagram account to promote SUVCW in a newer social media format.  Align the posts to match National SUVCW promotion plan.

Both motions passed.

Brother Fidler also suggested that we recognize a member of the year in the name of Charlie Engle, to honor his hard work and devotion to the Sons; his motion was accepted unanimously.  Brother Huttick volunteered to add the Charlie Engle award to the Department bylaws.

A motion was made and passed to get a draft of the minutes within 30 days.

Brother Hintze also had to announce that the David Farragut Camp #6 was turning in their charter due to a drop in the membership below the minimum level.  On the other hand, late in 2015 , a new charter was presented to the Army of the Tennessee Camp #64, which is located in the Murfreesboro area, and is the first new camp in the Department since 2010.  Overall there are  currently 183 members in the Department of Tennessee, Alabama and Mississippi.

Delegates to the National Encampment:

The National Encampment will be held in Springfield, IL from August 10-14.  The following Brothers were elected as Delegates:

David McReynolds
Carl Addison
George H Huttick
George A Huttick
Roger Tenney
Chip Huffman
Michael Moore

Election of Officers:

The following Brothers were nominated as officers:

Commander:                           Michael Downs
Senior Vice Commander:        Roger Tenney
Junior Vice Commander:        David McReynolds
Secretary/Treasurer:                Geoffrey Hintze
Department Council:               Carl Addison and Ben Jones

PDC Sam Gant has one more year on the Department Council.
The officers were unanimously elected.
JVCiC Mark Day installed the officers.

Commander Downs announced that the Army of the Tennessee Camp 64 will host the 22nd Department Encampment and declared that the 21st Department Encampment was closed.

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20th Department of Tennessee Encampment (DRAFT MINUTES)

GAHuttick : 9-February-2015 19:23 : Encampment, Home Page, Uncategorized

Department of Tennessee Minutes

20th Encampment

31 January 2015

Commander Samuel Clifford Gant opened the 20th Department of Tennessee Encampment at 930 on 31 January 2015.   The Charter was draped in black per Special General Order No. 2 and Special General Order No. 3.

The Department Secretary, Geoffrey Hintze, PDC, called the roll of the officers.  Present were Commander Gant, Senior Vice Commander Michael Downs, Junior Vice Commander Roger Tenney, Treasurer David McReynolds, Secretary Geoffrey Hintze, PDC and Chaplain Clyde Getman, PDC.  The Patriotic Instructor, Edward Evans, was not present.  Commander Gant appointed Brother Gary Burke as Patriotic Instructor for the duration of the Encampment.  Brother Bill Radcliffe was the guide.

The Department Chaplain, PDC Clyde Getman, presented the Necrology Report.  The Charter was draped in black because two Real Sons died in the last thirty days.  David Ordean Chase, son of Pvt. Albert Stillman Chase of Co. H 6th Minnesota Infantry, died on 2 January 2015 and Luke Perkins Martin, Jr., son of Pvt. Luke Perkins Martin Sr. of the 35th US Colored Infantry died on 25 January 2015.  Also, the Department of Tennessee lost one of its founding Brothers with the passing of PDC Allen F. Smith was born on July 11, 1938. In 1999 he became the 4th Department Commander.  He was a member of the Fort Donelson Camp 62.  Brother Smith died in Ceder Hill, TN on June 30, 2013.

The officer’s reports were then given.

Department Senior Vice Commander Michael Downs gave a brief report.  Brother Downs has been involved in the planning of the sesquicentennial “Blue – Gray Reunion” that will be held in Knoxville in May.  He also presented a program covering the history of the 73rd Indiana Volunteer Infantry and attended the National Encampment in Atlanta.  His report is attachment #1.

Department Treasurer reported that there was a beginning balance of $781.63  and a current balance of $992.88.  The treasurers report is attachment #2.  The most active month is April (see graph in report) when the Camp Annual Reports arrive and the balance returns to normal after the Department report is sent to National in May.

Department Signals Officer George Huttick reported that the Department website has an average of 14 views per day.  His report is attachment #3.

Camp Reports

Brother Roger Tenney gave the Fort Donelson #62 report.  Since Department Encampment #19, the Camp took part in Memorial Day at Fort Negley, Fort Negley living History, Fort Negley Haunted History, Veterans Day Cannon Dedication in Franklin, TN. And a Tennessee Sesquicentennial Event in Franklin, TN.  Brother Bill Radcliffe also took part in events representing the camp.  The details are listed in Attachment #4.

Brother Carl Addison gave the Wilson report.  Brother Addison reported that they have 15 members and meet twice a year.  AS he lives about 100 miles away, he is not as active as he would prefer.

Brother Geoffrey Hintze gave the Pvt. Richard Taylor #53 Report.  The Taylor Camp has not been very active and is struggling to survive.  In 2014 they awarded JROTC medals at the six Huntsville High Schools.

Brother David McReynolds gave the Major William A. McTeer  Report.  A summary is given in attachment #5.

 

The honored guest was Commander in Chief Tad Campbell of California.  Commander Campbell acknowledged the problems some of the Camps are having and pointed out that his Department has the same problem.  He has ancestors that fought in the Nashville area and plans to visit a cemetery where his 4th great grandfather rests.

The Commander-in-Chief gave Meritorious Service Awards to Commander Sam Gant and Brothers Sam Huffman and Chip Huffma

Committee on Credentials

There were 20 Brothers in Attendance.  Sultana had 1 PDC, 1 CC  and 2 Delegates, Fort Donelson had 1 DC, 1 PCC  and 6 Delegates, Farragut had 1 PDC, Wilson had 1 Delegate,  Taylor had 1 PDC and 1 Delegate, and McTeer had 1 PDC, 2 PCC and 1 Delegate.  Brother Engle was ill and did not attend so there was no Missionary Ridge attendance.  Brother Engle informed the Commander that Byrd intends to turn in their Charter.

 

Old Business

Brother Fidler brought up the discussion concerning Camps on foreign soil.  Brother Downs made a motion that “The Department of Tennessee supports the establishment of foreign Camps” (Brother Huttick seconding).  A friendly amendment changed foreign to non US so that the motion reads “The Department of Tennessee supports the establishment of non US Camps”.  The motion passed.

Brother Huttick made a motion that “Brother Fidler get a written recommendation to the incoming Department Commander by the end of May”.  Brother Jones seconded the motion.  The motion passed.

Brother Downs brought up the Central Regional Association that was discussed at the 19th Encampment.  Brother Downs asked the Department for approval to sponsor the 2016 meeting at Fort Negley the weekend of September 30 through October 2.  Brother Downs made a motion that “The Department authorize Brother Downs to look into hosting the convention that weekend or another weekend near that date”.  Brother Fidler seconded the motion and it passed.

 

 

New Business

Brother Huttick brought a Motion to get a draft of the Encampment minutes to the camp with 30 days.  The Secretary proposed that this should include all the attendees of the Encampment.  The amendment was agreed to and the motion passed.

This years National Encampment is in Richmond, VA on 19 August through 23 August.  The Encampment voted the following Brothers as Delegates to the Encampment:

George Andrew Huttick Fort Donelson
Chip Huffman Fort Donelson
Roger Tenney Fort Donelson
David McReynolds Major William Anderson McTeer
Robert Wallace Major William Anderson McTeer
Darwin Concon Sultana
Phillip Graham Taylor
Carl Addison Wilson

 

All Brothers in good standing are eligible to attend.  The Department Commander and Past Department Commanders do not count as Delegates and can attend and vote.  The Department is allowed 8 Delegates base on the size of the Department.  All other Brothers attending can be Alternate Delegates.  Brothers who wish to attend need to contact the Department Secretary for Credentials.

 

Nomination of Officers

Officers were nominated through a Roll Call of the Camps in the order that the Camps entered the Department.

Commander

The McTeer Camp nominated Brother Michael Downs.  The nomination was seconded and all other Camps passed.  Brother Downs agreed to serve.

Senior Vice-Commander

The Fort Donelson Camp nominated Brother Roger Tenney.  The nomination was seconded.  Brother Tenney agreed to serve.

Junior Vice-Commander

The McTeer Camp nominated Brother David McReynolds.  The nomination was seconded.  Brother McReynolds agreed to serve.

Secretary/Treasurer

The Taylor Camp nominated Brother Geoffrey Hintze.  The nomination was seconded.  Brother Hintze agreed to serve

Department Council

Per the Bylaws, PDC Gant serves a two-year term on the Department Council.  The other two council positions remain filled for a second year.

The Officer-elect for the Department of Tennessee were

Commander: Michael Downs, PCC
Senior Vice-Commander: Roger Tenney, CC
Junior Vice-Commander: David McReynolds
Secretary/Treasurer: Geoffrey Hintze, PDC
Department Council: Craig Brown, PDC
Samuel Gant
Ben Jones
Chaplain Clyde Getman, PDC
Patriotic Instructor Eddie Evans
Graves Registration Officer George Lane, PCC
Historian Geoffrey Hintze, PDC
Eagle Scout Coordinator Craig Brown, PDC
ROTC Medal Coordinator Doug Fidler, PDC
Signals Officer George A. Huttick

 

Commander in Chief Campbell installed Brother Downs and the other officers.  Commander Downs mentioned that he likes to call people so do not be surprised to hear from him.  Commander Downs then closed the 20h Encampment of the Department of Tennessee.

Comments are closed

Department Officers – 2014

GAHuttick : 22-February-2014 00:00 : Encampment, Officers, Uncategorized
Commander: Samuel C. Gant, PDC
Senior Vice-Commander: Michael Downs, PCC
Junior Vice-Commander: Roger A. Tenney, CC
Secretary: Geoffrey C. Hintze, PDC
Treasurer: David McReynolds
Department Council: Charles H. Engle, Jr., PDC
Mark Kemp, PCC
Ben Jones
Signals Officer George A. Huttick
Comments are closed

Department Officers – 2013

GAHuttick : 16-March-2013 00:00 : Encampment, Officers, Uncategorized
Commander: Craig Taylor Brown, PCC
Senior Vice-Commander: George A. Huttick
Junior Vice-Commander: Michael Downs
Secretary/Treasurer: Geoffrey C. Hintze, PDC
Department Council: Charles H. Engle, Jr., PDC
Mark Kemp, PCC
Douglas K. Fidler, PDC
Signals Officer George A. Huttick
Eagle Scout Coordinator Douglas K. Fidler, PDC
Comments are closed

Department Officers – 2012

GAHuttick : 28-January-2012 18:56 : Encampment, Officers, Uncategorized
Commander: Craig Taylor Brown, PCC
Senior Vice-Commander: Roger A. Tenney
Junior Vice-Commander: Douglas K. Fidler, PDC
Secretary/Treasurer: Geoffrey C. Hintze, PDC
Department Council: Charles H. Engle, Jr., PDC
Samuel C. Gant, PDC
Douglas K. Fidler, PDC
Patriotic Instructor George Andrew Huttick
Chaplain Clyde J. Getman, PDC
Graves Registration Douglas K. Fidler, PCC
Historian Geoffrey C. Hintze, PDC
Civil War Memorials Officer Craig Taylor Brown, PCC, DC
Eagle Scout Coordinator Douglas K. Fidler, PDC
Signals Officer George A. Huttick
Guide Nicholas Lee Knight
Comments are closed

Department Officers – 2011

GAHuttick : 29-January-2011 18:52 : Encampment, Officers, Uncategorized
Commander: Douglas K. Fidler, PCC
Senior Vice-Commander: Davd M. DuBrucq
Junior Vice-Commander: Roger A. Tenney
Secretary/Treasurer: Geoffrey C. Hintze, PDC
Department Council: Charles H. Engle, Jr., PDC
Samuel C. Gant, PDC
Mark Kemp, PCC
Patriotic Instructor George Andrew Huttick
Chaplain J. Scott Alley
Graves Registration Douglas K. Fidler, PCC
Historian Geoffrey C. Hintze, PDC
Civil War Memorials Officer Douglas K. Fidler, PCC
Eagle Scout Coordinator Douglas K. Fidler, PCC
Comments are closed

Department Officers – 2010

GAHuttick : 30-January-2010 19:40 : Encampment, Officers, Uncategorized
Commander: Samuel C. Gant, PCC
Senior Vice-Commander: Douglas K. Fidler
Junior Vice-Commander: Tod A Jenness
Secretary/Treasurer: Geoffrey C. Hintze, PDC
Department Council: Charles H. Engle, Jr., PDC
Kenneth V. Early, PDC
Mark Kemp, PCC
Patriotic Instructor George Andrew Huttick
Chaplain Clyde Getman, PDC
Graves Registration Charles H. Engle, Jr., PDC
Historian Geoffrey C. Hintze, PDC
Counselor William S. Pearce, PDC
Comments are closed

Bylaws of the Department of Tennessee – Revision B – August 2009

GAHuttick : 28-August-2009 14:01 : Bylaws, Encampment, General Order

Below is the text of the BYLAWS DEPARTMENT OF TENNESSEE, SONS OF UNION VETERANS OF THE CIVIL WAR, REVISION B, APPROVED BY DEPARTMENT 21 AUGUST 2009; APPROVED BY COMMANDER-IN-CHIEF 25 AUGUST 2009 as extracted from (Department of Tennessee History – Rev. 6)


BYLAWS
DEPARTMENT OF TENNESSEE
SONS OF UNION VETERANS OF THE CIVIL WAR
ARTICLE I – Organization

This Department shall be constituted and remain constituted as provided by the Constitution and Regulations (C & R) governing the National Organization, Sons of Union Veterans of the Civil War, and shall be known as the DEPARTMENT OF TENNESSEE, SONS OF UNION VETERANS OF THE CIVIL WAR.

ARTICLE II – Meetings
Section 1: The Encampment of the Department of Tennessee shall be held annually.

Section 2: In the event of the failure to fix the time and place of the Annual Encampment before July 1st, the same shall be determined by the Department Commander, Department Secretary, Department Treasurer, and the members of the Department Council, by a majority vote of those present at the meeting duly called by the Department Commander at least 30 days prior to July 1st in any year.

Section 3: Special meetings of the Department may be called by the Department Commander, with the consent of the Department Council, and shall also be convened by the Department Commander upon the petition of a majority of the Camps, approved by their Brothers; provided that not less than fifteen (15) days notice of said meeting shall be given each Camp, but no business shall be transacted at any special meeting other than for which it was called and the call for all special meetings shall state the object and purpose of same.

ARTICLE III – Officers and their Duties

Section 1: The elected officers of the Department shall be as follows: Commander, Senior Vice Commander, Junior Vice Commander, three (3) members of the Council, a Secretary, and a Treasurer. All terms, except for the Department Council, will be for one year, or until their successors are duly elected and installed. Terms for members of the Department Council will be two years. The Commander, Secretary, or Treasurer shall not serve on the Department Council. The same member may hold the office of Department Secretary and the office of Department Treasurer simultaneously. The above named elected officers shall all be Brothers of the Department of Tennessee and shall meet the requirements and perform their duties as detailed in the C & R.

Section 2: The Department Commander, after his election, shall appoint all other officers for a term of one (1) year as per the C & R. The appointed officers shall include, but not be limited to the following: Chief of Staff, Patriotic Instructor, Chaplain, Counselor, Department Camp Organizer, Historian, Guide, Color Bearer, Guard, Graves Registration Officer, Aide, and any other positions required by the C & R, these Bylaws and/or the Order’s ceremonials and Ritual. The appointed officers shall all be Brothers of the Department of Tennessee and shall perform the duties as specified by the C & R, Ritual, Department Bylaws, and/or the orders of the Department Commander.

Section 3: If a vacancy should occur in any elected office, the Department Council shall convene and, by a majority vote of said Council, elect some Brother of the Department of Tennessee to fill said vacancy until the next Department Encampment. If a vacancy should occur in any appointed office, the Department Commander may appoint another Brother of the Department of Tennessee to fill said vacancy until the next Department Encampment. The removal from office of any elected or appointed officer for misconduct of duty shall be as provided by the C & R and Department Bylaws.

Section 4: It shall be the duty of the Department Commander and Department Secretary, jointly, to make arrangements for temporary Headquarters and place of meeting for the Annual Department Encampment.

Section 5: All officers of the Department (elected and appointed) shall upon their retirement from office turn over to their successor all property of the Department within ten (10) days after leaving office.

Section 6: Pursuant to the C & R a sufficient number of Brothers of the Department of Tennessee shall be elected as Delegates and Alternates to attend and represent the Department of Tennessee at the Annual National Encampment of the Order. Said election shall occur at the Annual Department Encampment.

ARTICLE IV – Authorized Expenditures

Section 1: The Department Commander may be entitled to reimbursement of certain expenses necessary for the conduct of his office. Approval of reimbursement for expenses up to a maximum of fifty dollars ($50) per year shall be obtained from the Department Council. Typical expenses may include but are not limited to, long distance telephone calls, postage, and mileage.

Section 2: The Department Secretary may be entitled to reimbursement of certain expenses, up to a maximum of fifty dollars ($50) per year necessary for the conduct of his office provided that a written request is presented to and approved by the Department Commander. Typical expenses may include, but are not limited to, long distance telephone calls, postage, and mileage.
Section 3: The Department Treasurer may be entitled to reimbursement of certain expenses, up to a maximum of fifty dollars ($50) per year necessary for the conduct of his office provided that a written request is presented to and approved by the Department Commander. Typical expenses may include, but are not be limited to, long distance telephone calls, postage, and mileage.

ARTICLES V – Bonds

Section 1: The Department Treasurer shall, within fifteen (15) days from the date of his installation furnish a bond in an amount to be fixed by the Department Council which sum shall not be less than one thousand dollars ($1000), for the faithful performance of his duties, and a just accounting for all funds and property of the Department that may come into his hands, said bonds to be taken in the name of the Department of Tennessee, Sons of Union Veterans of the Civil War and to be held in trust for the Department of Tennessee.

Section 2: The bond shall be taken in a reliable surety company, authorized to conduct and conducting business in the state in which the treasurer resides, and shall be paid out of the funds of the Department of Tennessee.

ARTICLE VI – Department Council
Section 1: The Department Council shall meet after their installation and elect a Chairman, and Secretary. All Past Department Commanders will be asked to serve one, two year term as a member of the Department Council, upon leaving office. The Department Council shall have charge and supervision of all investments of funds and property of the Department. They shall convene no later than the first day of the Department Encampment at nine o’clock a.m. (9:00 a.m.) for the purpose of a full audit of the Department books and accounts, and accounting for all Department property; and to review a budget, prepared by the Department Treasurer, for the upcoming year; and for the consideration of such other business as may be brought to its attention.

Section 2: The Department Treasurer shall have all necessary books, papers, etc., at the time and place designated and shall render assistance in making said audit. Failure to comply without just cause or prior arrangements may result in disciplinary measures as set forth in the C & R and Department Bylaws.

ARTICLE VII – Reports

Section 1: The Department Commander and all Department Officers shall present an annual report in writing at the annual Department Encampment.
Section 2: The Department Secretary shall make and keep a record of the Proceedings of the Department Encampment, and shall make a regular report of the correspondence received and sent and other activities as required by his office and to make such report to the Department Commander as often as required by the C & R and such special report as may be deemed necessary by the Department Commander and/or Department Council.
Section 3: The Department Treasurer shall make and keep a record of the finances of the Department, stating the’ total receipts, expenditures, and. balances on hand to the Department Encampment, and to make such report to the Department Commander as often as required by the C & R, and such special. reports as may be deemed necessary by the Department Commander and/or Department Council.

Section 4: The above specified regular reports shall be embodied in the next Department Order by the Department Commander as soon as possible after receipt of same.

ARTICLE VIII – Camp Charter Fees and Per Capita Tax

Section 1: The Charter fee for new Camps (full and provisional) shall be twenty-five dollars ($25) and shall be paid before approval of the Charter by the Department Commander. The fee shall also cover the cost of the Camp Packet.

Section 2: The Camp Packet shall consist of one (1) Ritual, five (5) Sons of Union Veterans of the Civil War application forms, two (2) transfer forms, two (2) charter application forms, two (2) organizer’s report forms, one (1) Department Bylaws, one (1) Constitution & Regulations, one (1) Document entitled, “Job Descriptions for Department and Camp Officers, Sons of Union Veterans of the Civil War,” and a listing of the current Camps and Officer’s within the Department.

Section 3: The Per Capita Tax for the ensuing year shall be fixed at the annual Department Encampment.

Section 4: Camps shall be exempt from Department Per Capita Tax assessment on Real Sons, Life Members, and Juniors.

ARTICLE IX – Committees

Section 1: The standing Committees of the Department shall be as follows: Bylaws, Legislative, Membership, and Grave Registration & Memorial.

Section 2: Special Committees may be created by action of the Department Encampment and shall exist for the period of time designated in the creation thereof. Duties and responsibilities shall be simultaneously defined.

Section 3: The Department Standing Committees shall, except as where otherwise noted, consist of a maximum of five (5) Brothers of this Department in good standing within their respective Camps. The Department Commander shall appoint the Chairman of the Committees unless otherwise specified.

Section 4: The Bylaws Committee shall be chaired by the Department Senior Vice Commander and shall annually review the Bylaws of the Department and bring to the attention of the Department any necessary revisions. All Camp Senior Vice Commanders will serve as members of this committee.
Section 5: The Legislative Committee shall keep itself informed of all legislation which may be introduced in the Tennessee or other state legislatures of such a nature as to affect the interest of this Order and/or the other Allied Orders of the Grand Army of the Republic or the patriotic interest of the people and may recommend to the Camps, subject to the approval of the Department Commander, any action it may deem advisable or expedient. The Legislative Committee shall consist of the Department Commander, Department Secretary, and three Brothers of the Department appointed by the Department Commander.

Section 6:, The Membership Committee shall be chaired by the Junior Vice Department Commander and consist of all Camp Junior Vice Commanders. The purpose of the Committee shall be to put forth proposals and implement programs for the recruitment of Brothers into the Order.

Section 7: The Graves Registration & Memorial Committee shall seek and identify all graves of Civil War veterans and all monuments, memorials, etc., dedicated to Civil War veterans and the Grand Army of the republic within the boundaries of the Department of Tennessee. The Committee shall bring to the attention of the Department any disrespect or lack of attention shown to any Civil War grave or memorial. The Department Chaplain along with the Department Graves Registration Officer will Co-Chair this committee. All Camp Chaplains and Graves Registration Officers will serve on this
committee.

ARTICLE X – Camps

Section 1: The Department Commander may annually inspect each Camp for the purpose of ascertaining the condition of same.

Section 2: The use of ritualistic ceremonies in the conducting of regular Camp meetings is encouraged of all Camps.

Section 3: The initiation of candidates into the Order is encouraged to be done as per the Ritual of the Order at a regular Camp meeting. .

Section 4: Camps are encouraged to meet at least quarterly throughout the year in regular Ritual session.

ARTICLE XI – Department Camp-at-Large

Section 1: While applicants are encouraged to join Camps in their local areas, authorization is provided for the establishment of a Department Camp-at- Large within the Department of Tennessee to accommodate Brothers of the Order who do not reside within a reasonable distance of a local Camp.
Section 2: The Department Commander shall appoint a Department Camp-at- Large Coordinator for the Department Camp-at-Large. He will perform the duties generally associated with a Camp Secretary for this Camp. Applications for membership shall be directed to him and he shall accept or reject the same, keeping a record of such Brothers.
Section 3: All fees and dues collected by the Department Camp-at-Large Coordinator shall be forwarded to the Department Treasurer. The Department Treasurer shall maintain the funds or this Camp as a liability account in the General Fund of the Department. The Department Treasurer shall remit per capita payments based on the membership report of the Department Camp-at- Large Coordinator.

Section 4: Membership fees shall apply to Department Camp-at-Large Brothers in the same ‘manner as for Brothers in a local Camp. Annual dues for the Department Camp-at-Large shall be set yearly by the Department Council.

Section 5: All Brothers with National Membership-at-Large status within the boundaries of the Department of Tennessee shall be encouraged to transfer into a Camp within the Department of Tennessee.

ARTICLE XII – Associates

Section 1: Associates may be enrolled only into existing Camps within the Department pursuant to the Order’s C & R.

Section 2: The Associate applicant shall observe all procedures of application, membership, and dues structures as the Member applicant.

Section 3: A rejected applicant for Associate enrollment shall not be eligible to apply again for Associate enrollment until six (6) months have elapsed after such rejection.

Section 4:Associates will enjoy all of the privileges of membership including the right to vote at Camp and Department functions and the right to hold all offices at the Camp and Department level.

ARTICLE XIII – Elections and Installations

Section 1: The Camps of this Department shall elect Camp Officers between the first regular meeting of the Camp during the month of October and the first meeting of December, inclusive; said elections shall
conform to regulations established by the C & R.

Section 2: The Camps of this Department shall install Camp Officers between the first regular meeting of the Camp in November and January, inclusive. Said installation shall conform to regulations established by the C & R and shall be performed by proper authority, the Department Commander or his designee or the Commander-in-Chief or his designee.

ARTICLE XIV – Amendments

Section 1: The Bylaws shall only be amended, altered, or added to by a two thirds vote of the Brothers present and entitled to vote at any annual Department Encampment.
Section 2: Any proposed amendment, alteration or addition to these Bylaws shall be printed” or typewritten and a copy sent to the Commander of each Camp at least sixty (60) days prior to the annual Department Encampment. The Camp shall take action on same and instruct their delegates accordingly.

Section 3: These Bylaws and any amendment, alterations, or additions thereto shall go into effect immediately after their adoption by the Department Encampment and approval by the Commander-in-Chief.

Section 4: All Bylaws heretofore adopted by the Department, of Tennessee are hereby repealed. .

ARTICLE XV – Ritualistic Equipment

Section 1: Camps are encouraged to secure appropriate ritualistic equipment and to use same in the conducting of Camp meetings.

Section 2: Camps are encouraged to provide at least three (3) flags. The first two flags shall be the United States Flag and the Tennessee State Flag. The third flag shall be blue bearing a gold badge of the Order no smaller than 8 x I0 inches centered with the names in gold lettering of the Sons of Union Veterans of the Civil War and the name and number of the Camp. The size of all three flags and poles, respectively, shall be the same. The fringe on all three flags shall be yellow.
Section 3: The Department is encouraged to provide at least three (3) flags. The first two flags shall be the United States and the State of Tennessee flag. The third flag shall be red bearing a gold badge of the Order no smaller than 8 X 10 inches centered with the names in gold lettering of the Sons of Union Veterans of the Civil War and the Department of Tennessee. The size of all three flags and poles, respectively, shall be the same. The fringe on all three flags shall be yellow.
Section 4: All flags of the Camps and/or the Department shall be displayed, if practicable, at all regular meetings of the respective body, at parades, and when ordered by the Department Commander. Section 5: All Camps and the Department shall make all efforts possible to secure and use the ritualistic equipment provided for in the C & R Ritual and Bylaws, including, but not limited to, station banners, ballot box, altar cloth, seals, badges, etc.

ARTICLE XVI – Awards
Section 1: Authorization for two Department membership awards is provided. The Department may confer an award upon the Camp within the Department of Tennessee that initiates the most new Brothers during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Corporal William H. Bell Membership Award. The Department may also confer an award upon the Camp within the Department of Tennessee that demonstrated the largest percentage of growth during the twelve (12) months preceding the Department Encampment. This award shall be designated as the Private Henry Hoover Membership Award.
Section 2: Authorization for a Department certificate of appreciation award is provided. The award shall be known as the Department of Tennessee Certificate of Appreciation. The award shall be conferred by the Department Commander upon any individual or entity who, in the judgment of a three-member panel appointed by the Department Commander, has through his/her actions, words, and/or deeds significantly contributed to the furtherance of the memory of the Grand Army of the Republic within the Boundaries of the Department of Tennessee. Recommendations for possible recipients of said award shall be submitted, along with a one-page description of the contribution made, to the Department Secretary no later than two (2) months prior to the annual Department Encampment. Recipients of the award shall be publicly announced and a certificate presented at the annual Department of Tennessee Encampment. No more than three (3) recipients shall be selected for the award in any one year.

ARTICLE XVII – Discipline
Section 1: The Department Commander shall have jurisdiction over charges made against officers of the Department, except himself, and Camps within the Department Tennessee.
Section 2: Charges may be preferred for violation of obligation, violation of office, or doing anything tending to injure a Brother, Camp, Department or the Order of the Sons of Union Veterans of the Civil War. Such charges shall be filed in writing within a reasonable time of the alleged violation; a copy of same being delivered to the accused in a reasonable time before the hearing.
Section 3: Charges made against the Department Commander shall be addressed to the Department Council and sent to the Chairman. The Council may then appoint the Trial Commissioner and proceed with a hearing. In cases involving charges against the Department Commander, the Department Commander shall retain the right to ask that the hearing be convened by the Commander-In-Chief rather than by the Department Council.
Section 4: The provisions of the C & R regarding Discipline shall be observed by all levels within this Department.

ARTICLE XVIII – Sons of Veterans Reserve, Camp Guards and Chief of Staff
Section 1: The Department Commander may call upon the SVR Officer commanding within the Department and request the SVR to provide an appropriate appearance and military participation on behalf of the Department.
Section 2: The Senior Officer of any SVR unit existing within the Department, present at any Department function, shall assume overall command of the military aspects of the Department function. The senior officer of each Camp Guard participating in the Department function shall place himself and his Camp Guard under the command of the SVR Officer.
Section 3: Camps may maintain an independent Camp Guard under the Auspices of the Camp. Said Camp Guards shall not be governed by the Standard Operating procedures of the National Military Department, SVR, with the exception that SVR uniform regulations shall be observed by the Camp Guards. The highest ranking officer of any Camp Guard shall be Captain.
Section 4: Each member of any Camp Guard shall wear upon his kepi the insignia as adopted by the Department. (The Badge for the Department of Tennessee is as yet undetermined)
Section 5: The Department may call upon the various Camps and request that the Camps provide an appropriate appearance and military participation at a Department function.
Section 6: Each Camp with a Camp Guard may regulate the amount of dues for members of such a unit.
Section 7: There shall be no money paid out from the Department Treasury to any source expense or purpose for the SVR or any Camp Guard, unless it is so voted by a two-thirds vote of those present and entitled to vote at any annual Department Encampment.
Section 8: The Department Commander may appoint a Brother of the Department as Department Chief of Staff. Said Brother shall be familiar with both the 1860- 1865 United States Military Regulations and the Order’s Ritual.
Section 9: The Department Chief of Staff shall serve as the liaison between the Department and the SVR and Camp Guards within the Department.

ARTICLE XIX – Inclusion of Other Regulations
Section 1: Included herein by reference and made a part of these Bylaws are the following rules and regulations and any subsequent amendments or modifications thereto: Constitution and Regulations of the National Organization of the Sons of Union Veterans of the Civil War and Regulations and Standard Operating Procedures of the National Military Department of the Sons of Veterans Reserve.

ARTICLE XX – Department Encampment
Section 1: All Past Department Commanders, current and Past Camp Commanders, Department Officers, and Camp Delegates, or Camp Alternates serving in the absence of the Camp Delegates, to the Department of Tennessee Encampment, will register upon arrival at the Encampment with the Department Secretary and shall be considered registered and entitled to vote at the Department Encampment.
Section 2: Present and Past National Officers and Present and Past Department Officers from other Departments, who are not Brothers from Camps within the Department of Tennessee shall not be entitled to vote at a Department of Tennessee Encampment.
Section 3: Only one vote per person may be claimed on the basis of past offices held. Regardless of the number of Camp, Department and/or National offices, past or present, held by any registered Brother of the Department of Tennessee to the Department Encampment, he shall only be entitled to one vote on any issue to come before the Department Encampment.

ARTICLE XXI – Separation, Dissolution and Disposition of Assets
Section 1: In the case of surrender or forfeiture of the Department Charter, all Department property and assets shall be turned over to the National Commander-in-Chief of the Sons of Union Veterans of the Civil War or to his duly authorized representative and shall become the property of the National Organization, Sons of Union Veterans of the Civil War.
Section 2: All property of the Department shall be held for the National Organization, Sons of Union Veterans of the Civil War as a charitable trust that is held and used for the purpose for which the Order exists. Any such transfer or disposal within six (6) months of disbandment or surrender of the Department Charter without the written consent of the National Commander-in-Chief of the Sons of Union Veterans of the Civil War is prohibited. The property and funds of the Department shall not be divided amongst its members.
Section 3: In the event the National Organization, Sons of Union Veterans of the Civil War no longer exists, said property and funds shall revert to the benefit of the first and any remaining organization of the Allied Orders of the Grand Army of the Republic or in their absence, to the holdings of the State Archives of Tennessee.

ARTICLE XXII – Assignment of Camp ‘Numbers
Section 1: In accordance with the National Organizations C & R, the Department Commander will assign camp numbers to any new camps forming within the Department.

ARTICLE XXIII – Juniors and Junior Associates
Section 1: Camps within the Department of Tennessee may allow acceptance of Juniors and Junior Associates in compliance with the C & R. Juniors and Junior Associates will also be accepted as members of the Department’s Camp-at-Large. Juniors and Junior Associates will not pay Department or Camp dues.

Comments are closed

Department Officers – 2009

GAHuttick : 31-January-2009 19:39 : Encampment, Officers, Uncategorized
Commander: Charles H. Engle, Jr., PDC
Senior Vice-Commander: Samuel C. Gant, PCC
Junior Vice-Commander: Douglas K. Fidler
Secretary/Treasurer: Geoffrey C. Hintze, PDC
Department Council: Tod Jenness PCC
Kenneth V. Early, PDC
Clyde Getman, PDC
Patriotic Instructor George Andrew Huttick
Chaplain Clyde Getman, PDC
Comments are closed

Department Officers – 2008

GAHuttick : 26-January-2008 19:30 : Encampment, Officers, Uncategorized
Commander: Kenneth V. Early, PCC
Senior Vice-Commander: Bill Bulter, PCC
Junior Vice-Commander: Sam Gant
Secretary/Treasurer: Tod Janness, PCC
Department Council: John E. Anderson, PDC
Geoffrey Hintze, PDC
William S. Pearce, PDC
Comments are closed

Department Officers – 2007

GAHuttick : 27-January-2007 19:28 : Encampment, Officers, Uncategorized
Commander: Geoffrey C. Hintze, PCC
Senior Vice-Commander: Bill Bulter, PCC
Junior Vice-Commander: Sam Gant
Secretary/Treasurer: Tod Janness, PCC
Department Council: John E. Anderson, PDC
Shawn Atchley, PDC
William S. Pearce, PDC
Patriotic Instructor Charles Engle, Jr., PDC
Chaplain John E. Anderson, PDC
Comments are closed

Department Officers – 2006

GAHuttick : 28-January-2006 19:23 : Encampment, Officers, Uncategorized
Commander: Geoffrey C. Hintze, PCC
Senior Vice-Commander: Joe Johnson
Junior Vice-Commander: Sam Gant
Secretary/Treasurer: Charles Engle Jr., PDC
Department Council: John E. Anderson, PDC
Shawn Atchley, PDC
William S. Pearce, PDC
Patriotic Instructor Carl E. Addison
Chaplain Clyde Getman, PDC
Comments are closed

Department Officers – 2005

GAHuttick : 22-January-2005 00:00 : Encampment, Officers, Uncategorized
Commander: Shawn Atchley, PCC
Senior Vice-Commander: Geoffrey C. Hintze, PCC
Junior Vice-Commander: Talbot Hackett
Secretary/Treasurer: Charles Engle Jr., PDC
Department Council: Charles Engle Jr., PDC
William S. Pearce, PDC
Patriotic Instructor Sam Gant
Chaplain Clyde Getman, PDC
Grave Registration William S. Pearce, PDC
Comments are closed

Deparment Officers – 2004

GAHuttick : 12-June-2004 19:09 : Encampment, Officers, Uncategorized
Commander: William S. Pearce, PCC
Senior Vice-Commander: Shawn Atchley, PCC
Junior Vice-Commander: Geoffrey C. Hintze, PCC
Secretary/Treasurer: Charles Engle Jr., PDC
Department Council: Frank Harned, PDC
Allan Howey, PDC
Charles Engle, Jr., PDC
Patriotic Instructor Charles Engle, Jr., PDC
Chaplain John E. Anderson, PDC
Comments are closed

Department Officers – 2003

GAHuttick : 1-March-2003 19:03 : Encampment, Officers, Uncategorized
Commander: Charles Engle, Jr. PCC
Senior Vice-Commander: William S. Pearce, PCC
Junior Vice-Commander: Shawn Atchley, PCC
Secretary/Treasurer: Geoffrey C. Hintze, PCC
Department Council: Allan W. Howey, PDC
Clyde Getman, PDC
Comments are closed

Department Officers – 2002

GAHuttick : 1-March-2002 18:54 : Encampment, Officers, Uncategorized
Commander: Allan W. Howey, PCC
Senior Vice-Commander: Charles Engle, Jr.
Junior Vice-Commander: Shawn Atchley, PCC
Secretary/Treasurer: Steave Pearce
Department Council: Frank Harned, PDC
David E. Milam, PCC
Clyde Getman, PDC
Chaplain John E. Anderson, PDC
Patriotic Instructor David D. Milam, PCC
Graves Registration Officer Brian Hogan
Historian Charles C. Yates, PDC
Comments are closed

Department Officers – 2001

GAHuttick : 1-January-2001 18:53 : Encampment, Officers, Uncategorized
Commander: Clyde Getmaan, PCC
Senior Vice-Commander: Allan W. Howey, PCC
Junior Vice-Commander: Charles Engle, Jr.
Secretary/Treasurer: Shawn Atchley, PCC
Department Council: Frank Harned, PDC
Allan F. Smith, PDC
Robert Queen, PCC
Chaplain John E. Anderson, PDC
Graves Registration Officer David E. Milam, PCC
Historian Charles C. Yates, PDC
Comments are closed

Department Officers – 2000

GAHuttick : 8-January-2000 18:40 : Encampment, Officers, Uncategorized
Commander: Frank Harned, PCC
Senior Vice-Commander: Clyde Getman, PCC
Junior Vice-Commander: Allan Howey, PCC
Secretary/Treasurer: Charles Engle, PCC
Department Council: Allen F. Smith, PDC
John E. Anderson, PDC
Chaplain Shawn Atchley, CC
Comments are closed

Department Officers – 1999

GAHuttick : 29-January-1999 18:04 : Encampment, Officers, Uncategorized

4thEncampAllen F. Smith, PCC; Commander
Frank Harned, PCC; Senior Vice Commander
Clyde Getman, PCC; Junior Vice Commander
Allan Howey, PCC; Secretary / Treasurer
John E. Anderson, PDC, Edward J. Duffel, PDC, Ralph Scott, CC; Department Council
Ralph Scott, CC; Patriotic Instructor
Shawn Atchley, CC; Chaplain
William Sheckleford; Historian
Barry Winn, Charles Engle; Graves Registration
Allen F. Smith, PCC, Edward J. Duffel, PDC, Robert Neyman, CC; Communications and Technology
Barry L. Spink; Color Bearer
Robert Neyman, CC; Guide
Charles C. Yates, PDC; Camp Organizer/Coordinator
Clyde Getman, PCC; Eagle Scout Coordinator

Comments are closed